COUNCIL AGENDA WEDNESDAY 12 AUGUST 2020 COMMENCING 7 PM THE COUNCIL MEETING WILL BE LIVESTREAMED D20/327119 INFORMATION ABOUT COUNCIL MEETINGS This meeting will be open to the public only via the livestream in accordance with the Ministerial Good Practice Guideline (MGPG) issued on 29 April 2020. If the livestream is not available the meeting will be adjourned until the issue can be rectified. These notes have been developed to help citizens better understand Council meetings. All meetings are conducted in accordance with Council’s Meeting Procedure Local Law 2018. WELCOME The Mayor, who chairs the meeting, formally opens the meeting, delivers an acknowledgement of country and welcomes all present. This Council meeting will be recorded and webstreamed live to Council’s website and Facebook page. This recording will also be available as Video on Demand. Although every care is taken to maintain privacy, gallery attendees are advised they may be recorded. APOLOGIES Where a Councillor is not present, their absence is noted in the minutes of the meeting. DECLARATION OF INTERESTS AND/OR CONFLICT OF INTERESTS a Councillor has a duty to disclose any direct or indirect pecuniary (financial) interest, s/he may have in any matter to be considered by Council that evening. CONFIRMATION OF MINUTES The minutes of the previous meeting are placed before Council to confirm the accuracy and completeness of the record. MINUTES/REPORTS OF SPECIAL COMMITTEES Council considers reports from Special Committees that Councillors represent Council on. PETITIONS Council receives petitions from citizens on various issues. Any petitions received since the previous Council meeting are tabled at the meeting and the matter referred to the appropriate Director for consideration. COUNCIL REPORTS Officers prepare detailed reports, which are considered by Councillors and a Council position is adopted on the matters considered. The Mayor can invite firstly Councillors, secondly Officers, and then citizens in attendance to identify Council reports which should be given priority by the meeting and considered in the early part of the meeting. NOTICES OF MOTION A motion which has been submitted to the Chief Executive Officer no later than 12 pm (noon) 10 days prior to the meeting which is intended to be included in the agenda. The motion should outline the policy, financial and resourcing implications. NOTICE OF RESCISSION A Councillor may propose a motion to rescind a resolution of the Council, provided the previous resolution has not been acted on, and a notice is delivered to the authorised officer setting out the resolution to be rescinded and the meeting and date when the resolution was carried. For a decision of the Council to be rescinded, the motion for rescission must be carried by a majority of the votes cast. If a motion for rescission is lost, a similar motion may not be put before the Council for at least one month from the date it was last lost, unless the Council resolves that the notice of motion be re-listed at a future meeting. If a motion for rescission is not moved at the meeting for which it is listed, it lapses. A motion for rescission listed on a meeting agenda may be moved by any Councillor present but may not be amended. FORESHADOWED ITEMS This is an opportunity for Councillors to raise items proposed to be submitted as Notices of Motion at future meetings. URGENT BUSINESS The Chief Executive Officer or Councillors, with the approval of the meeting, may submit items of Urgent Business (being a matter not listed on the agenda) but requiring a prompt decision by Council. CONFIDENTIAL BUSINESS Whilst all Council and Committee meetings of Council are open to its citizens, Council has the power under the Local Government Act 2020 to close its meeting to the general public in certain circumstances which are noted where appropriate on the Council Agenda. Where this occurs, members of the public leave the Council Chamber or Meeting room while the matter is being discussed. CLOSE OF MEETING The Mayor will formally close the meeting and thank all present. NEXT MEETING DATE The next Council meeting will be held on Wednesday 9 September 2020. There is a Council meeting designated to consider Planning and Related matters scheduled for Wednesday 26 August 2020 commencing at 6.30 pm. Council Meeting 12 August 2020 2 1. WELCOME 2. APOLOGIES 3. DECLARATION OF INTERESTS AND/OR CONFLICT OF INTERESTS 4. MINUTE CONFIRMATION The minutes of the Council Meeting held on 8 July 2020 be confirmed. 5. MINUTES / REPORTS OF SPECIAL COMMITTEE Nil. 6. PETITIONS PET20/20 REYNARD STREET ROAD SAFETY - PASCOE VALE SOUTH PRIMARY SCHOOL NEW (D20/326970) 7 7. COUNCIL REPORTS DCI15/20 MORELAND NATURE PLAN - FOR ADOPTION (D20/293442) 10 DCF31/20 INTEGRATED WATER MANAGEMENT STRATEGY 2040 AND 2020-2025 ACTION PLAN - FOR ADOPTION (D20/310003) 122 DBT15/20 IMPLEMENTATION OF LOCAL GOVERNMENT ACT 2020 - GOVERNANCE RULES, PUBLIC TRANSPARENCY POLICY AND COUNCIL EXPENSES POLICY - FOR ADOPTION (D20/305509) 187 DCF32/20 UPDATED CARBON OFFSETS POLICY 2020 - 2024 - FOR ADOPTION (D20/288302) 306 DBT16/20 RISK MANAGEMENT POLICY - FOR ADOPTION (D20/274563) 316 DCF33/20 MORELAND PLANNING POLICY FRAMEWORK TRANSLATION (AMENDMENT C200) AND PLANNING SCHEME ANOMALIES (AMENDMENT C199) - DECISION GATEWAY 1 (D20/245221) 327 DCF34/20 AMENDMENT C190 - BETTER OUTCOMES FOR TWO DWELLINGS ON A LOT - DECISION GATEWAY 2 - CONSIDERATION OF SUBMISSIONS AND REQUEST A PANEL (D20/280476) 404 Council Meeting 12 August 2020 3 DCF35/20 AMENDMENT C208 - MORELAND HERITAGE NOMINATIONS STUDY - GATEWAY 1 - AUTHORISATION AND EXHIBITION (D20/218977) 451 DCF36/20 BICYCLE PARKING AT RAILWAY STATIONS - RESPONSE TO NOTICE OF MOTION 10/20 (D20/279009) 513 DCI16/20 SHADE CLOTH IN CB SMITH RESERVE - RESPONSE TO NOTICE OF MOTION 26/20 (D20/285855) 522 DCI17/20 WEED MANAGEMENT - GLYPHOSATE PHASE OUT UPDATE (D20/43925) 527 DBT17/20 2019/20 COUNCIL ACTION PLAN - ANNUAL REPORT ON YEAR 3 OF COUNCIL PLAN (D20/291238) 532 DBT18/20 GOVERNANCE REPORT - AUGUST 2020 - CYCLICAL REPORT (D20/286934) 639 DCF37/20 PROPOSED PERMANENT CLOSURE - JOHN STREET BRUNSWICK EAST (D20/295861) 666 DCF38/20 AMENDMENT C192 - BRUNSWICK ACTIVITY CENTRE INDUSTRIAL LAND REZONING - DECISION GATEWAY 1: AUTHORISATION (D20/276331) 672 DEP8/20 NAMING 33 OUTLOOK DRIVE GLENROY (D20/255955) 685 DEP9/20 NAMING OF A NEW COMMUNITY HUB ON WHEATSHEAF ROAD GLENROY (D20/282537) 690 DEP10/20 NAMING OF THREE NEW ROADS WITHIN THE SUBDIVISION AT 105 NEWLANDS ROAD COBURG NORTH (D20/283446) 695 DEP11/20 ACQUISITION OF LAND OWNED BY THE STATE GOVERNMENT AND ITS AGENCIES (D20/287833) 700 DCD16/20 COVID-19 IMPACT ON AQUATICS AND LEISURE CONTRACT SUM (D20/300417) 711 DCI18/20 CONTRACT 894ST - LANEWAY WEED CONTROL AND TIDYING (D20/292586) 714 DCI19/20 CONTRACT 908Q - SUPPLY AND DELIVERY OF 12 WASTE TRUCKS AND SPARE PARTS (D20/295986) 720 DCI20/20 CONTRACT RFT-2020-84 - ROAD RECONSTRUCTION OF CRAIGROSSIE AVENUE AND WATTLE GROVE, COBURG (D20/261678) 727 Council Meeting 12 August 2020 4 8. NOTICES OF MOTION NOM37/20 INCLUSIVE EMPLOYMENT (D20/315057) 731 NOM38/20 TREE PLANTING FOR WEST PAPUA (D20/315089) 732 NOM39/20 COBURG SQUARE (D20/315099) 734 NOM40/20 ENHANCING TRANSPARENCY AND ACCESS TO COUNCIL’S MINUTES, AGENDAS AND MAYORAL CORRESPONDENCE ON ADVOCACY (D20/315114) 735 9. NOTICE OF RESCISSION Nil. 10. FORESHADOWED ITEMS Nil. 11. URGENT BUSINESS 12. CONFIDENTIAL BUSINESS DEP12/20 COBURG SQUARE AND LOUISA STREET CARPARK (D20/260733) Pursuant to sections 77(2)(c) of the Local Government Act 1989 and 3(1)(a) of the Local Government Act 2020 this report has been designated as confidential by the Chief Executive Officer because it relates to Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. DEP13/20 PROPOSED COBURG HEALTH PRECINCT (D20/278571) Pursuant to sections 77(2)(c) of the Local Government Act 1989 and 3(1)(a) of the Local Government Act 2020 this report has been designated as confidential by the Chief Executive Officer because it relates to Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. DEP14/20 PROPOSED PURCHASE OF LAND - BRUNSWICK EAST (D20/295655) Pursuant to sections 77(2)(c) of the Local Government Act 1989 and 3(1)(a) of the Local Government Act 2020 this report has been designated as confidential by the Chief Executive Officer because it relates to Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. Council Meeting 12 August 2020 5 DEP15/20 LEVEL CROSSING REMOVALS - ASSET MAINTENANCE (D20/303133) Pursuant to sections 77(2)(c) of the Local Government Act 1989 and 3(1)(a) of the Local Government Act 2020 this report has been designated as confidential by the Chief Executive Officer because it relates to Council business information, being information that would prejudice the Council's position in commercial negotiations if prematurely released. Council Meeting 12 August 2020 6 PET20/20 REYNARD STREET ROAD SAFETY - PASCOE VALE SOUTH PRIMARY SCHOOL NEW (D20/326970) A petition (D20/319827) has been received by Council containing 80 signatures requesting Council to the allocation of funding towards better road infrastructure to reduce speeding and a one minute ‘kiss and go’ zone to allow parents to safely drop off their children outside Pascoe Vale South Primary School. Officer Recommendation That Council: