Public Administration Circular : 03/2019 My No : EST-3/DICIP/06/0249 (i) Ministry of Public Administration and Disaster Management Independence Square Colombo 07. 20.02.2019 Secretaries to Ministries Chief Secretaries of Provinces Heads of Departments List of Names of Disciplinary Inquiry Officers under Sub Section 19:5, Chapter XLVIII, Volume II of the Establishments Code This circular is issued with the inclusion of the list of names of disciplinary inquiry officers who were registered in the Public Administration Circulars from 31/2001 up to 31/2001(XIV) containing the list of names of the disciplinary inquiry officers updated by this Ministry as per the provisions in sub section 19:5, Chapter XLVIII, Volume II of the Establishments Code and further have exercised their consent to remain in the pool of disciplinary inquiry officers. 02. Accordingly, the Public Administration Circulars from 31/2001 up to 31/2001(XIV) are hereby cancelled without prejudice to the formal disciplinary inquiries already commenced as per the list of names of Disciplinary Officers declared by the said Circulars, with the effective date of this Circular and hereinafter only the list of names of disciplinary inquiry officers declared by Schedule 01 of this Circular shall be applied. 03. However, the Attorneys at Law, whose names are indicated in the list of names of the disciplinary officers issued by Public Administration Circular 35/92(II) dated 26.06.1995 and 35/92(IV) dated 13.11.1997 can act further as disciplinary inquiry officers. 04. However, the disciplinary inquiry officers cannot act as prosecuting or defending officers at the instances specified by sub section 19:14, Chapter XLVIII, Volume II of the Establishments Code. 05. Hereinafter, the retired officers, who have satisfied qualifications to act as a disciplinary inquiry officer as per the provisions in sub section 19:5, Chapter XLVIII, Volume II of the Establishments Code and the provisions of the Circulars issued revising aforesaid section shall submit information in accordance with the format indicated in annex 01 of this Circular along with the recommendation of the Secretary of the Ministry in which the officer served for the last time. The applications which are submitted in the above manner will be examined by a Committee maintained under this Ministry and only the officers who have satisfied relevant qualifications will be included in the pool of disciplinary inquiry officers. 06. Further, the officers, who have registered in the Circulars mentioned in para 02 above but not been included in the list of names of disciplinary inquiry officers published by Schedule 01 of this Circular due to inadvertence or mistake, should perfect the Part I of Annex 02 of this Circular and submit the same to the Director General of Establishments if they wish to retain further in the pool as a disciplinary inquiry officers. 07. In the meantime, the officers who expect to get their names removed from the pool of disciplinary inquiry officers shall perfect and submit the Part II of Annex 02 and further they should communicate with the Director General of Establishments if it is required to revise certain information indicated in Schedule 01 (Only the information such as address, contact No, the districts in which the officer can conduct disciplinary inquiry and the language medium in which he can conduct disciplinary inquiry) 08. The provisions of this Circular will be effective from 01.03.2019. Sgd/ J.J. Rathnasiri Secretary Ministry of Public Administration and Disaster Management Annexure – 01 Ref No. of P.A.Circular:- EST-3/DICIP/06/0249(i) Application for the Pool of Disciplinary Inquiry Officers 1. Name with initials :-.......................................................................................................................... 2. Names denoted by initials :-………………………………………………...................................... ……………………………………………………………………………………………………... 3. Private Address :-.............................................................................................................................. ……………………………………………………………………………………………………... 4. District of residence :- ...................................................................................................................... 5. Grama Niladhari Division :-…………………………………………………………...................... 6. Divisional Secretariat Division :-…………………………………………………………………. 7. Personal telephone No :- Residence - ....................................... Mobile -....................................... 8. Date of Birth :- ................................................................................................................................. 9. National Identity Card Number :- .................................................................................................... 10. The last post held in the Public Service :- ........................................................................................ 11. a) The Department in which the officer served last :- ...................................................................... b) Relevant Ministry : ....................................................................................................................... c) The period of service as a staff officer :- (A period of 10 years service as a staff officer is required) Post Salary Scale Service and grade Date of Period of service the officer appointment years months belonged to 1 2 3 4 5 Total period of service:-………. 12. Annual consolidated salary drawn for the last time:-........................................................................ Relevant Circular No :-……………………….. Salary Code:-…………………………. 13. Date of retirement: - ......................................................................................................................... 14. Language medium in which the disciplinary inquiries can be conducted :- Sinhala/Tamil/English/…………………………………………………………………………….. 15. District/districts the disciplinary inquiries can be conducted :- ....................................................... 16. Experience in conducting disciplinary inquiries :- ........................................................................... 17. Whether any disciplinary punishment has been imposed during the period of service :- ........................................................................................................................................................... I certify that the above particulars are correct. I promise that in the event of my selection as a disciplinary inquiry officer, I will abide by the conditions laid down in Volume II of the Establishments Code which came into effect from 01st November, 1999 and other conditions that may be laid down by the government from time to time. I further undertake to hand over my report together with all documents relating to the disciplinary inquiry to the relevant disciplinary authority within 03 weeks after concluding the inquiry. …………………………….. Signature of the Applicant Date :- ………………………. Recommendation of the Head of the Department I hereby certify that above particulars in the application submitted by Mr/Mrs/Miss ........................................................................................................................................................................ are correct and the applicant has completed/ not completed 10 years service as a staff officer, and she/he has retired from the Public Service on ................................I hereby recommend and forward the application of Mr/Mrs/Miss ................................................................................. ……………………………………… Signature of the Head of the Department Date :-……………….. (Official Stamp) Recommendation of the Secretary of the relevant Ministry I concur/do not concur with the above recommendations ............................................. Signature of the Secretary Date ....................................... (Official Seal) Annexure – 02 Ref No. of P.A.Circular:- EST-3/DICIP/06/0249(i) Part I Exercising the option to act further as a Disciplinary Officer whose name is included in the Public Administration Circulars 31/2001 up to 31/2001 (XIV), but not included in the Public Administration Circular 03/2019 01. Name with initials :- ………………………………………………………………………………… 02. Personal Address :- ………………………………………………………………………………….. 03. District of Residence :- ……………………………………………………………………………… 04. Grama Niladhari Division :- ………………………………………………………………………… 05. Divisional Secretary’s Division :- …………………………………………………………………… 06. Personal Telephone Number :- Residence - …………………… Mobile -…………………………. 07. National Identity Card Number :- …………………………………………………………………… 08. P.A.C in which the name was included previously : - No ……………………… S.No…………….. Post held last in the Ministry/ Department/ Districts in which Disciplinary Language Public Service Institute Inquiries can be conducted medium in (as mentioned in the (as mentioned in the which previous Circular) previous Circular) Disciplinary Inquiries can be conducted I certify that the particulars mentioned above are correct. Date :- …………………………………….. …….………………………… Signature of the Disciplinary Inquiry Officer ……………………………………………………………………………………………....................................... Part II Exercising the option to remove the Name from the List of Disciplinary Officers which is under Sub Section 19:5, Chapter XLVIII, Volume II of the Establishments Code It is kindly informed that I, ………………………………………………………………. who have been registered