Dysart Unified School District June 20, 2012 Governing Board Meeting NOTICE OF PUBLIC MEETING Pursuant to A.R.S. §38-431.02, notice is hereby given that the Dysart Governing Board will hold a meeting open to the public on the date and day, at the time, and at the location shown below. A copy of the complete agenda with names and details is posted prior to the scheduled meeting during business hours at the Dysart Education Center at 15802 N. Parkview Place, Surprise, AZ 85374 or at www.dvsart.org/public meetings!. DYSART UNIFIED SCHOOL DISTRICT GOVERNING BOARD MEETING AGENDA PUBLIC HEARING AND REGULAR MEETING June 20, 2012 6:00PM PLACE: Nathaniel Dysart Education Center, 15802 N. Parkview Place, Surprise, AZ 85374 Individuals wishing to address the Governing Board must fill out a request form available in the Lobby and turn it in to the Board Clerk, Superintendent or Board Secretary prior to the start of the meeting. Those who have asked to speak will be called upon to address the Board at the appropriate time. Persons with a disability or who need an interpreter may request a reasonable accommodation, such as a translator or sign language interpreter, by contacting the Governing Board Secretary at 623-876-7002. Requests should be made at least 48 hours in advance to arrange the service. I. PUBLIC HEARING • Expenditure Budget for Fiscal Year 20 13 II. REGULAR MEETING I . Call to Order (Members ofthe Dysart Unified School District Governing Board will attend either in person or by telephone conference call.) 2. Pledge of Allegiance 3. Approval of the Agenda Form It is recommended the Governing Board approve this Agenda Form and temporarily suspend any Governing Board policy with which this agenda may be inconsistent. Motion _______ Second------~ Vote _____ 4. Summary of Current Events • Presentations, Recognitions, Celebrations • Superintendent Update • District • Governing Board • Traci Sawyer-Sinkbeil • Jerry Eynon • Christine Pritchard • Bonnie Schroader • Jennifer Tanner Page I of5 Dysart Unified School District June 20, 2012 Governing Board Meeting 5. Audience with Individuals or Groups Personal attacks upon Board members, staff, personnel, or other persons in attendance or absent by individuals who address the Board are discouraged. Presenters are cautioned that statements or representations concerning others that convey an unjustly unfavorable impression may subject the presenter to civil action for defamation. This meeting and your remarks are being recorded. The Board may listen but cannot enter into discussion on any item not on the agenda (except personal criticism). In order to facilitate accomplishing the business of the District in a timely manner, a time limit of three (3) minutes will be imposed for each individual or group addressing the Board. When you approach the podium, please state your name and address for the record. MOTION TO APPROVE CONSENT AGENDA ITEMS It is recommended the Governing Board approve Consent Agenda items as presented. Motion ______ Second _______ Vote ---- ACTION/CONSENT Submitted By I. Recommendation for Approval to Award Contract No. 12-1806-022 P.O.S. (Point Mr. Thompson Of Sale) On Line Registration and Payment Tracking Software for the 2012-2013 Fiscal Year 2. Recommendation for Approval to Award Contract No. 13-600-005 Athletic Mr. Thompson Officiating Services for the 2012-2013 Fiscal Year 3. Recommendation for Approval to Issue and Release Invitation for Bid for General Mr. Thompson Merchandise for the 2012-2013 Fiscal Year 4. Recommendation for Approval to Dispose of Surplus Property Mr. Thompson 5. Extra Curricular Tax Credit Fund and Student Activities Fund Reports for the Month Mr. Thompson of May 2012 6. Approval/Ratification of Payroll Vouchers 7466, 43, 7467, 44, 7468 and 45 in the Mr. Thompson Amount of$2,689,155.79 7. Approval of Expense Vouchers 1052 and 1053 in the Amount of$1,387,282.15 Mr. Thompson 8. Recommendation for Approval to Award Contract No. 13-105-007 Cooling Tower Mr. Thompson Water Treatment Services for the 2012-2013 Fiscal Year 9. Recommendation for Approval to Participate in a Cooperative Contract with Mr. Thompson !Government Procurement Alliance (IGPA) for the 2012-2013 Fiscal Year I 0. Recommendation to Approve Revisions to the Work Calendar for Hourly Support Mr. Dean Staff Positions for the 2012-2013 School Year II. Recommendation to Approve Personnel Action Items for the Period of June 6, 2012 Mr. Dean Through June 20, 2012 12. Request for Release from Contract- Certificated Staff- 2012-2013 School Year Mr. Dean 13. Request for Release from Contract- Certificated Staff- 2012-2013 School Year Mr. Dean 14. Request for Release from Contract- Certificated Staff- 2012-2013 School Year Mr. Dean Page 2 of5 Dysart Unified School District June 20, 2012 Governing Board Meeting 15. Request for Release from Contract- Certificated Staff- 2012-2013 School Year Mr. Dean 16. Request for Release from Contract- Certificated Staff- 2012-2013 School Year Mr. Dean 17. Approval of the Minutes for the Governing Board Meeting(s) for June 6, 2012 Dr. Pletnick 18. Recommendation to Approve Subscription Agreement with Parclnnent, Dr. Kellis Inc.Docufide Sender'M 19. Overnight Travel for Up to Twelve Valley Vista High School Boys Basketball Dr. Kellis Players and Three Chaperones to Attend the 25th Annual Flagstaff Summer Invitational Tournament in Flagstaff, AZ, June 22-23, 2012 20. Hearing Officer's Recommendation(s) for Long Term Suspension Dr. Kellis 21. Out of State Travel for Twelve Willow Canyon High School Yearbook Club Dr. Kellis Students, One Advisor and One Chaperone to Attend the Herff Jones Summer Yearbook Workshop in San Diego, CA, July 27-31,2012 22. Out of State Travel for One Canyon Ridge School Teacher to Attend the 2012 Depco Dr. Kellis Engineering Training in Pittsburg, KS, July 22-26, 2012 23. Overnight Travel for Twenty-four Dysart High SchoollOO Mile Club Members, One Dr. Miller Coach and Two Chaperones to Participate in the 100 Mile Club Summer Camp/Training in Sedona, AZ, July 22-29, 2012 24. Overnight Travel for Twenty Shadow Ridge High School Cross Country Runners, Dr. Miller Two Coaches and up to Four Chaperones to Attend the Cross Country Training Camp in Flagstaff, AZ, July 18-20, 2012 25. Out of State Travel for One Dysart High School Yearbook Advisor to Attend the Dr. Miller 2012 Josten's Advisor University Workshop in Orlando, FL, July 20-23, 2012 26. Overnight Travel for Up to Thirty-eight Shadow Ridge High School Spiritline Dr. Miller Members and Four Coaches to Attend the United Cheerleaders Association Cheer Camp in Phoenix, AZ, July 25-28, 2012 27. Overnight Travel for Up to Fifty Dysart High School Cheer and Porn Members, Four Dr. Miller Coaches and Two Chaperones to Participate in the United Cheerleaders Association Cheer Camp in Phoenix, AZ, July 25-28, 2012 28. Approval for Adoption of Supplemental Instructional Textbooks and Materials for Dr. Miller the High School Cambridge Academy Programs 29. Approval of Supplemental Instructional Materials/Resources for the Career and Dr. Miller Technical Engineering and Architecture Programs 30. Recommendation for Approval of Pre-K Curriculum Dr. Miller 31. Approval of Textbooks and Instructional Materials for the Pre-K Program Dr. Miller Page 3 of 5 Dysart Unified School District June 20, 2012 Governing Board Meeting ACTIONilliSCUSSION Submitted By 32. Recommendation to Approve tbe Appointment of High School Assistant Principal Mr. Dean 33. Recommendation to Approve the Proposed Budget for tbe 2012-2013 Fiscal Year Mr. Thompson 34. Adoption of Resolution Authorizing the Sale of a Tax Anticipation Note (TANS) Mr. Thompson 3 5. Recommendation to Direct the Superintendent Regarding tbe Assigmuent of Health Dr. Pletnick Office Staff at the High School Buildings INFORMATION 36. Electronic Information System (EIS) Agreement Change Mr. Thompson 37. Strategic Plan Update- Exceeding Standards, Future Ready: Student Achievement, Dr. Miller Goal B: Optimize and Allocate Resources That Are Proven to Result in Increased Student Achievement 3 8. Information Regarding Accomplishment of the 2011-2012 Goals and Objectives Dr. Pletnick CALL FOR EXECUTIVE SESSION Call for Executive Session Pursuantto ARS 38-431.03 A.1 It is recommended the Governing Board establish an Executive Session to be held immediately during a recess in the Regular Meeting for discussion of the Superintendent - Year End Evaluation A.1- Superintendent's Year End Evaluation Motion ---- Second _____ Vote _____ RECESSING FOR EXECUTIVE SESSION EXECUTIVE SESSION GENERAL FUNCTIONS A. Call to Order and Roll Call Timeln ____ B. Confidentiality Statement All persons present are hereby reminded that it is unlawful to disclose or otherwise divulge to any person who is not now present, other than a current member of the Board, anything that has transpired or has been discussed during this executive session. To do so is a violation of ARS 38-431.03 unless pursuant to a specific statutory exception. C. Executive Session A.1 Superintendent's Year End Evaluation RECONVENE REGULAR MEETING Page 4 of5 Dysart Unified School District June 20, 2012 Governing Board Meeting ACTIONilliSCUSSION- Continued 39. Action Regarding a Written Summary of the Superintendent's Final Performance Dr. Pletnick Evaluation for the 2011-2012 School Year REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT Motion ________ Second ________ Vote _____ Page 5 of 5 Dysart Unified School District June 20,2012 Regular Governing Board Meeting "Exceeding standards, future ready" GOVERNING BOARD ITEM AGENDA ITEM: *Recommendation for Approval to Award Contract No. 12-1806-022 P.O.S. (Point Of Sale) On Line Registration and Payment Tracking Software for the 2012-2013 Fiscal Year Action/Consent X Action/Discussion Information __ Supporting Data Policy Reference: DJE Cost: $125,000 Funding Source: Capita~ M&O EXECUTIVE SUMMARY: It is recommended the Governing Board approve the recommendation for award of P.O.S.