UNIVERSITY POLICY MANUAL TABLE OF CONTENTS GUIDING FRAMEWORK University Mission Statement....................................................1 Equal Employment Opportunity, Equal Educational Opportunity and Non-discrimination Policy.................................................1 Affirmation of Values Statement..................................................1 Positioning Statement ..........................................................3 Organizational Chart ...........................................................4 CHAPTER 1. UNCLASSIFIED PERSONNEL 1A. Categories of Unclassified Appointments ............................... 1-1 1A.01 Academic Appointments ................................................ 1-1 1A.0101 Academic Probationary ......................................... 1-1 1A.0102 Academic Tenure .............................................. 1-1 1A.0103 Non-tenure Track Academic ..................................... 1-1 1A.0104 Academic Temporary ........................................... 1-1 1A.02 Administrative Appointments ............................................ 1-2 1A.0201 Administrative Probationary ..................................... 1-2 1A.0202 Administrative Regular ......................................... 1-2 1A.0203 Administrative Temporary ....................................... 1-2 1A.0204 Administrative Athletics ........................................ 1-2 1A.0205 Limited Appointment ........................................... 1-3 1B. Academic Appointment Policies and Procedures ........................ 1-3 1B.01 Notices of Appointment ................................................. 1-3 1B.02 Appointment Terms .................................................... 1-3 1B.0201 Academic Year Appointments .................................... 1-3 1B.0202 12-month Appointments ........................................ 1-3 1B.0203 Summer Session Appointments ................................... 1-3 1B.03 Faculty Ranks ........................................................ 1-4 1B.0301 Professor ..................................................... 1-4 1B.0302 Associate Professor ............................................ 1-4 1B.0303 Assistant Professor ............................................. 1-4 i 1B.0304 Instructor .................................................... 1-4 1B.0305 Lecturer ..................................................... 1-4 1B.04 Faculty Titles ......................................................... 1-4 1B.0401 Adjunct ...................................................... 1-4 1B.0402 Distinguished Professor ......................................... 1-4 1B.0403 Clinical Instructor ............................................. 1-4 1B.05 Minimum Faculty Qualifications.......................................... 1-5 1B.06 Graduate Faculty ...................................................... 1-6 1B.0601 Membership in Graduate Faculty .................................. 1-6 1B.0601.01 Regular Graduate Faculty ............................... 1-6 1B.0601.02 Associate Graduate Faculty .............................. 1-6 1B.0601.03 Temporary Graduate Faculty ............................ 1-7 1B.0602 Guidelines for Graduate Faculty Membership ........................ 1-7 1B.07 Academic Freedom .................................................... 1-8 1B.08 Faculty Performance and Recognition ...................................... 1-8 1B.0801 Notification of Faculty Performance and Recognition Policies .......... 1-8 1B.0802 Faculty Recognition Policy ...................................... 1-9 1B.0803 Annual Faculty Evaluation...................................... 1-11 1B.0803.01 Training of Department Chairs .......................... 1-12 1B.0803.02 Student Rating of Teaching ............................. 1-12 1B.0804 Evaluation of the Chair by Faculty ............................... 1-13 1B.0805 Policies and Procedure for Tenure ................................ 1-14 1B.0805.01 Board of Regents Policy for Tenure ...................... 1-14 1B.0805.02 University Policies and Procedures for Tenure .............. 1-15 1B.0805.03 Reappointment during the Probationary Period ............. 1-19 1B.0806 Policies and Procedures for Promotion ............................ 1-21 1B.0806.01 Distribution of Promotion Policies and Procedures to Faculty . 1-21 1B.0806.02 University Criteria for Promotion ........................ 1-21 1B.0806.03 Procedures for Faculty Promotion........................ 1-22 1B.0807 Faculty Performance and Recognition Decisions when Interdepartmental Transfers of Faculty Members or Departmental Mergers are Involved . 1-25 1B.09 Policies on Termination of Employment................................... 1-26 1B.0901 Resignation .................................................. 1-26 1B.0902 Non-reappointment ........................................... 1-26 1B.0903 Program Discontinuance ....................................... 1-27 1B.0904 Post Tenure Review Policy ..................................... 1-27 1B.0905 Chronic Low Performance and Corrective Faculty Development ........ 1-29 1B.0906 Procedure for Faculty Review Prior to Dismissal for Cause of Tenured Faculty.............................................. 1-35 1B.10 Implementation of the Kansas Board of Regents’ Policy on Social Media......... 1-39 1B.11 Faculty Enrollment at ESU ............................................. 1-40 1B.12 Faculty Referendum ................................................... 1-40 1C. Administrative Appointment Policies and Procedures .................. 1-41 1C.01 Appointment, Evaluation, Retention, and Termination ........................ 1-41 ii 1C.0101 Introduction ................................................. 1-41 1C.0102 Administrative Probationary .................................... 1-42 1C.0102.01 Administrative Probationary Status with Cause (for Employees with Prior Permanent Status) ........................... 1-44 1C.0102.02 Administrative Probationary Status without Cause .......... 1-44 1C.0103 Administrative Regular ........................................ 1-44 1C.0103.01 Administrative Regular Status without Cause .............. 1-45 1C.0104 Administrative Temporary ...................................... 1-45 1C.0105 Administrative Athletic ........................................ 1-45 1C.0106 Limited Term ................................................ 1-46 1C.02 Procedures for Faculty/Staff Evaluation of Administrators . ................... 1-46 1C.03 Board of Regents Evaluation of the President ............................... 1-50 1D. Unclassified Personnel with Administrative and Academic Responsibilities ........................................... 1-50 1D.01 Introduction ......................................................... 1-50 1D.02 Existing Tenure/Rank ................................................. 1-50 1D.03Evaluations.......................................................... 1-50 1E. Other Unclassified Personnel Policies ................................. 1-51 1E.01 Dispute Resolution, Mediation, and Grievance Policy ........................ 1-51 1E.02 Grievance Policy for Administrators...................................... 1-60 1E.03 Commitment of Time, Conflict of Interest, Consulting and Other Employment .... 1-60 1E.0301 Conflict of Interest and Conflict of Time Reporting Procedure ......... 1-65 CHAPTER 2: UNIVERSITY SUPPORT STAFF 2A. University Support Staff Employment ................................. 2-1 2A.01 Appointment Notice .................................................... 2-1 2A.02 Appointment Type ..................................................... 2-1 2A.0201 Probationary Appointment ....................................... 2-1 2A.0202 Temporary Appointment ........................................ 2-2 2A.0203 Limited Term Appointment ...................................... 2-2 2A.0204 Acting Appointment ............................................ 2-2 2A.03Supervisory Training................................................... 2-3 2A.04Return to Work Policy.................................................. 2-3 2A.05 Furloughs and Layoffs .................................................. 2-3 2A.0501 Furloughs .................................................... 2-3 2A.0502 Layoff and Reemployment ....................................... 2-4 2A.06Personal Property...................................................... 2-4 2B. Other Employment .................................................. 2-5 iii 2C. Personal Business .................................................... 2-5 2D. Work Schedule ...................................................... 2-5 2D.01 Punctuality ........................................................... 2-5 2D.02Portal to Portal Act .................................................... 2-5 2D.03Overtime ............................................................ 2-6 2D.0301 Compensatory Time Policy ...................................... 2-7 2D.04Break Periods......................................................... 2-7 2D.05Meals............................................................... 2-8 2D.06 Call-In and Call-Back .................................................. 2-8 2D.07Travel Away from Home................................................ 2-8 2D.08Shift Differential ...................................................... 2-9 2D.09Stand-By Compensation ................................................ 2-9 2E. Probationary Period and Performance Evaluation .....................