City of Montpelier, VT District Heat Distribution System Proposal for Design Services Submitted to: Gwendolyn Hallsmith Director of Planning & Community Development City of Montpelier 39 Main Street Montpelier, VT 05602-2950 September 9, 2011 Submitted by: 38 Eastwood Drive, Suite 200 South Burlington, VT 05403 Tel: 802.658.4891 Fax: 802.658.1457 www.Hallam-ICS.com CITY OF MONTPELIER , VT DISTRICT HEAT DISTRIBUTION SYSTEM TECHNICAL PROPOSAL FOR DESIGN SERVICES Contents 1 Introduction ........................................................................................................................................................3 1.1 District Energy ...............................................................................................................................................3 1.2 Federal and State Energy Projects................................................................................................................3 1.3 Energy Development Expertise .....................................................................................................................3 2 Technical Proposal – Team and Experience ..................................................................................................5 2.1 Description of Proposing Firm .......................................................................................................................5 2.2 Description of Team and Roles .....................................................................................................................5 2.3 Description of Team Experience ...................................................................................................................7 2.4 Qualifications of Key Personnel.....................................................................................................................9 3 Project Approach ........................................................................................................................................... 11 3.1 Overview of Design Approach .................................................................................................................... 11 3.2 Project Management .................................................................................................................................. 12 3.3 Distribution System Design ........................................................................................................................ 13 3.4 Building Connections .................................................................................................................................. 14 3.5 Heat Exchange Room Design .................................................................................................................... 16 3.6 Contaminated Soils .................................................................................................................................... 16 3.7 Permits and Easements ............................................................................................................................. 17 3.8 Cost Estimating........................................................................................................................................... 18 3.9 Optional Scope and Services ..................................................................................................................... 19 4 Affirmations .................................................................................................................................................... 22 4.1 Vendor Relationships ................................................................................................................................. 22 4.2 Affirmation of DOE Terms and Conditions ................................................................................................. 22 4.3 Sample Contract ......................................................................................................................................... 22 5 References ...................................................................................................................................................... 23 5.2 Sub-consultant References ........................................................................................................................ 23 6 Schedule .......................................................................................................................................................... 24 6.1 Base Schedule............................................................................................................................................ 24 6.2 Alternate Schedule ..................................................................................................................................... 25 6.3 Schedule Comparisons .............................................................................................................................. 26 6.4 Additional Schedule Considerations ........................................................................................................... 26 Appendix Number Appendix Contents Appendix 1 Company Information Appendix 2 Resumes of Key Personnel Appendix 3 Sample Cost Estimate, Sample Bid Form Appendix 4 Sample Contract 2 of 27 CITY OF MONTPELIER , VT DISTRICT HEAT DISTRIBUTION SYSTEM TECHNICAL PROPOSAL FOR DESIGN SERVICES 1 Introduction The Montpelier District Heat Distribution project is diverse and includes elements of building renovations, heating plant components, and the core distribution system. To address this, we have assembled a team that collectively has the expertise to address all aspects of this project. We have described our team in detail in Part 2 and our Technical Approach in Part 3. The following is a summary that reflects our collective knowledge and skill as it relates to the specific Knowledge and Skills Requirements listed in the RFP. 1.1 District Energy The core objective of this project is to provide a system that can deliver district heating to municipal buildings and potential private customers. Hallam-ICS has an institutional knowledge of underground heating systems through our work on college campuses and in industrial facilities. Ever-Green Energy will significantly augment our in-house expertise; they have extensive specialized knowledge and experience with design, development and operation of district energy systems. This combination of local engineering and globally recognized specialized expertise makes this partnership the strongest team to execute this project. The European-style welded thin-wall steel with integral foam insulation piping system requires specialized design experience that is a departure from conventional piping systems. Ever-Green Energy’s specialized expertise in designing, installing and operating this piping system is unmatched in the United States. 1.2 Federal and State Energy Projects Funding for this project includes federal grants that trigger certain contracting requirements based on Federal Acquisition Regulations (FAR). Hallam-ICS will be the lead consultant for this and has direct experience with federal contract requirements including reporting requirements for ARRA based funds. Hallam-ICS is currently the lead for a federal contract with the Department of Energy (executed by the National Renewable Energy Laboratory). We have also executed contracts with and completed engineering work for the Department of Veterans Affairs, General Services Administration and the Army Corps of Engineers. In 2010, Ever-Green Energy collaborated with the Department of Energy to design and install the nation’s first district heating-integrated solar thermal system. Ever-Green is also currently working with the Department of Energy on an Energy Island study, investigating the viability of integrating multiple district heating producers and consumers. Having been in business in Vermont for 30 years, Hallam-ICS has engaged in all aspects of Vermont’s energy codes and guidelines. This includes extensive collaboration with Efficiency Vermont and Vermont Department of Buildings and General Services. State and Local permitting will be an important aspect of this project as well. We have Dubois and King on our team to address permitting. They are familiar with all aspects of Vermont permits and regulations and have direct experience working for Montpelier. Our lead Civil Engineer, DeWolfe Engineering is also very knowledgeable on State and Local requirements. 1.3 Energy Development Expertise The strength of our team’s Energy Development expertise lies with Ever-Green Energy, who is an internationally recognized leader in district energy development including owning and operating District Energy St. Paul. District Energy St. Paul is one of only two systems to be honored twice with the International District Energy Association System of the Year Award, most recently awarded in 2010. Additionally, Ever-Green Energy has launched several separate corporate entities to supplement and support their district energy operations. They are responsible for the fuel processing and operations of five systems. As a traditional engineering and design consultant, Hallam-ICS does not have direct 3 of 27 CITY OF MONTPELIER , VT DISTRICT HEAT DISTRIBUTION SYSTEM TECHNICAL PROPOSAL FOR DESIGN SERVICES experience in leading Energy Development projects. However, Hallam-ICS offers focused experience in execution of all engineering aspects of their projects. Our proposal