Southwest LRT DBE and Workforce Advisory Committee Thursday, February 20, 2020 2:00 – 4:00 p.m. Southwest LRT Project Office 6465 Wayzata Boulevard, St. Louis Park, MN 55426 Meeting Summary Meeting attendees: Tracey Jackson (Co-Chair), Salima Khakoo (Co-Chair), Barry Davies, Gilbert Odonkor, Barb Lau, Keith Baker, Shelia Olson, Julie Brekke, Tony O'Brien, Sam Ndely, Sean Skibbie, Mel Reeves, John O'Phelan, Mary Schmidt, Sheila Kauppi, Aaron Koski, Elaine Valadez, Yolanda McIntosh, San Nying Vang, Dale Even, Cody Ferguson, Katy Maus, Sam O’Connell 1. Call to Order: Co-Chairs Salima Khakoo and Tracey Jackson opened the meeting at 2:08 PM. 2. Approval of January 16, 2020 Meeting Minutes (All): Co-chair Khakoo reviewed the meeting minutes and asked for approval. Two edits were noted and the motion to approve was made by Barry and seconded by Barb Lau; motion carried. 3. Public Comments: No comments received from members of the public. 4. SWLRT Project Update: Sam O’Connell provided a project update and presented slides 12- 22 and noted the Eden Prairie Town Center station will be included in opening of the line. This is an approximately a $11 million change order. 5. DBE Achievement Reporting: Tracey Jackson presented the December 2019 report; DBE participating is 18.21%. Barb Lau commented she was happy to see increases in DBE. For the systems contract, Aldridge Parsons committed to 12.7% are getting their subcontracts lined-up; APJV will be joining the committee in May. Barry asked why their goal is only 12%, Tracey J. answered that a lot of work is very specific/specialized and the Council looks at each project what are the subcontracting opportunities and whose available, Keith B. asked if firm capacity is considered and incorporated of the reviews? Keith commented that smaller firms can deliver design. This could be a possible future topic to understand what else is happening do support other subs. Barb L. mentioned there are an influx of new members who can do trucking. a. LMJV DBE Activities: Cody Ferguson reported on change orders to date include Eden Prairie Town Center and a crash wall near Glenwood and Royalston in Minneapolis. Change orders have tripled the and expect to see increases in trucking and electrical activities. Keith B asked how firms previously considered for work are being considered in future work. So, far 8-10 new DBEs from the original bid have seen increases, and 1 | P a g e there are opportunities to bring new DBEs, as scopes continue to grow; will mostly likely see new contractors in May. 6. Workforce Participation Reporting: Elaine Valadez provided the December 2019 report. Workforce hours dipped slightly for women and people of color. Minnesota Department of Human Rights started meeting LMJV monthly, possible twice a month, to discuss companies that are not meeting goals. LMJV has prepared a 5 month schedule so their workforce can plan for upcoming needs. , how you increase hours for women and POC, starting March/April bring in the LCP tracker, Elaine Susy Boreal ITO participation should increase going back to review, can we keep ITO hours tracked, can we identify into non-trucking hours, what are the rules? How are they doing? Can that numbers be tracked? Hours are reported separately can bring the information forward. Would be nice to know how many people are working on the project. a. LMJV Workforce Activities: San Nying Vang highlighted the upcoming March 26 career fair event. She noted that some potential candidates don’t qualify because of freight railroad’s requirement of background checks; however, this does not exclude candidates from other work. Mel Reeves inquired if this is an issue. Don’t know yet, too early to tell. San Nying covered the list of January events, new hire updates 18 new hires, 1 female and 7 POCs. John O’Phelan is hosting a job fair in April looking to have 30 booths, three unions have committed so far. 7. Workforce Development Event Update: Aaron Koski reported the hope is to have 50 individuals by May in the Building Strong Communities program. Very fortunate to have funding and resources, resources going back to participants through stipends. Barry mentioned there are opportunities to promote during Women in Construction week. Future efforts include supporting JV job fair; hope to celebrate results in May 2020. Will assess the value of the program and appetite for future years. Discussion followed regarding who’s been trained already through the program and future activities. Aaron will provide updates about the program at future meetings. 8. 2020 Planning: The Committee identified potential presentations for future topics: March: CBOs April: Unions Discussion followed regarding additional opportunities for other ideas to share about workforce needs including something similar to the 35W annual meetings where larger subs can also attend. It was mentioned that Finance and Commerce have recognized Yolanda M. and Barb L. for their leadership. Comment was made ensure to make sure we’re not forgetting journeyman workers and take these goals seriously; very seldom do they feel like they have a permanent home. 9. Adjourn: Co-chairs adjourned the meeting at 4:05 PM. 2 | Page Southwest LRT DBE and Workforce Advisory Committee Thursday, March 19, 2020 2:00 – 3:00 p.m. Conference Call Meeting Summary Meeting attendees: Tracey Jackson (Co-Chair), Salima Khakoo (Co-Chair), Barry Davies, Gilbert Odonkor, Barb Lau, Shelia Olson, Julie Brekke, Mel Reeves, John O'Phelan, Mary Schmidt, Sheila Kauppi, Lynn Pingol, Maura Brown, Melanie Williams, Aaron Koski, Elaine Valadez, Yolanda McIntosh, San Nying Vang, Dale Even, Cody Ferguson, Katy Maus, Sam O’Connell, Brian Runzel 1. Call to Order: Co-Chairs Salima Khakoo and Tracey Jackson opened the meeting at 2:06 PM. 2. SWLRT Project Update: Sam O’Connell provided a project update and explained the project continues to work during the stay at home order. Project office staff have effectively transitioned to working remotely. Essential Met Council staff continues to monitor and review construction activities and conditions through our field inspectors and their on-site reporting. The civil contractor is practicing working environment protocols (asking employees to stay home if they are sick, social distancing, etc.) as outlined by public health agencies. During the stay at home order, Community Outreach Coordinators are available by email or phone and our construction hotline is still answered 24-hours a day/7 days a week. Our outreach team continues to connect with property owners to discuss upcoming construction activities and receive feedback. 3. DBE Achievement Reporting: Jon Tao presented the January 2020 report; DBE participation is 19.86%, an increase from December 2019. The systems contractor is starting to report their initial numbers. Barb L. asked if a similar listing of DBE contractors working on the project can be shared. Systems contractor will be joining the committee in May to start reporting their activities. a. LMJV DBE Activities: Dale Even reported on approved changes orders thru Feb 15 totaling $4.1 million. DBE change order participation is $382K; representing 9.3% and bringing the total to 20.80%. John O. asked if the committee could get a listing of trucking companies; Elaine Valdez replied she can provide the report. 4. Workforce Participation Reporting: Elaine Valadez provided the January 2020 report. Workforce hours for women is 6.19% and for people of color is 17.52%. MDHR is meeting monthly with LMJV and working with subcontractors on areas of improvement. MDHR is pulling together an achievement report and will be able to share with the committee. 1 | Page a. LMJV Workforce Activities: San Nying Vang shared workforce activities undertaken in February and March 2020; events were promoted through social media with many likes and comments. Due to COVID-19, the LMJV Construction Career Fair was cancelled until further notice. An update on new hires was shared with a total of 15 new hires with two women and five people of color. Eleven of the 15 are transfers from other projects to SWLRT. Salima K. asked due to COVID-19 and some events being cancelled, could there be alternative ways of sharing information and conducting interviews. Katy M. mentioned some drug screening facilities have closed and may hamper on-boarding new workers. A discussion about counting new hires occurred; workers are counted when they are on the SWLRT project payroll. This could include existing employees from Lunda or McCrossan brought to the joint venture project. Mel R. asked when will workforce numbers go up with more construction activities? A discussion regarding regional, union and contractor baselines occurred. Elaine V. shared that contractors can contact the unions for more information about skilled workers to support workforce goals. Tracey J. asked Barry D. to help pull together information about opportunities with the trades and share with the committee. Kent R. asked if COVID-19 has impacted construction crews. Dale E. replied too early to tell at this point. 5. Adjourn: Co-chairs adjourned the meeting at 3:00 PM. 2 | Page Prime : Lunda/ CS McCrossan Joint Venture Date as of: 02/29/2020 Civil DBE Progress Report Pay App 18 Gender/ Original DBE Bid Current Contract Contract Changes Total Previously DBE DBE DBE Name Scope Billed This Month AMT Unpaid¹ Ethnicity Commitment Value to Date³ Billed Billed to Date Paid to Date Airfresh Industries F/W Portable Toilets $250,000.00 $250,000.00 $0.00 $28,206.31 $878.63 $29,084.94 $28,206.31 $0.00 All Phase Contracting F/W Furnish & Install Manholes $2,094,827.00 $2,094,827.00 $0.00 $0.00 $0.00 $0.00 $0.00 AM-TEC Designs F/W Stair Tower Fabrication $185,460.00 $5,400,915.99 $5,215,455.99 $0.00 $608,480.59 $608,480.59 $0.00 $0.00 B & L Supply, INC M/B Materials $2,150,695.00 $2,150,695.00 $0.00 $0.00 $17,484.91 $17,484.91 $0.00 $0.00 Biffs INC.