LONDON BOROUGH OF SUTTON COUNCIL MONDAY, 9 MAY 2011 7.00 pm at the Europa Gallery, Central Library, Sutton SECOND DISPATCH To all members of Council:- The following papers, which were not available for dispatch with the agenda, are attached. Please bring them with you to the meeting:- f. Any Other Recommendations from the meeting of Audit Committee on 28 April or The Executive on 3 May 2011 (Pages 1 - 140) 8. MOTION - VOTE OF THANKS TO THE MAYOR The following matter is brought forward as an Urgent Item to enable a timely discussion to take place on this matter In accordance with notice given, Councillor John Leach will move “That the Council places on record its grateful thanks to Councillor Margaret Court for her service as Mayor of the London Borough of Sutton during the past municipal year, for the able, courteous and impartial manner in which she has conducted the proceedings of the Council, and for her continuing devotion at all times to the welfare of the Borough.” In accordance with Standing Order 11.22 the Motion will be debated at this Council meeting. Niall Bolger Chief Executive Civic Offices St Nicholas Way SUTTON SM1 1EA 5 May 2011 Enquiries to: Richard Shortman, Democratic Services Manager Tel: 020 8770 5120 Fax: 020 8770 5404 E-mail: [email protected] Copies of reports are available in large print on request 2 Page 1 Agenda Item 7f a) Consultation Response And Approval Of Sutton Crossroads Conservation Area Designation (The Executive – 3 May 2011) At their meeting on 3 May, 2011 The Executive considered the following reference from the Planning Advisory Group: Further to Minutes 35/10 and 40/10 officers had conducted a character appraisal in accordance with English Heritage best practice guidance for the purposes of consultation. English Heritage responded positively to the draft Character Appraisal commenting that it would provide an excellent basis for the designation of a Conservation Area. Public consultation ran for a six week period from 5 January to 16 February 2011. Members considered consultation responses attached as an appendix to the report. Whilst responses were low they were in overall support for that work that had been undertaken and were positive about preserving Sutton’s past. The Chair requested that the report include responses received from Local Committees, the Sutton Town Centre Partnership, the Economic Development Advisory Group and the Conservation Area Advisory Consultative Group as it was generally felt that they had all supported these proposals. There had been representations to expand the boundary of the proposed conservation area to include properties in Grove Road and St Nicholas Church and the officers response to not including these was upheld by Members. Resolved: (i) That the proposed Sutton Crossroads Conservation Area be forwarded to The Executive for approval. (ii) To RECOMMEND that The Executive agrees the proposed Sutton Crossroads Conservation Area. (iii) To RECOMMEND that subject to the views of The Executive recommend that Full Council approves the Sutton Crossroads Conservation Area for the purposes of: designation; inclusion in the Site Development Policies DPD: Submission draft for purposes of the Examination in Public in June 2011; and for Development Control purposes. At their meeting on 3 May, The Executive adopted both of the above recommendations. A copy of report to The Executive is circulated separately. To save paper this report has only been circulated to Councillors. Copies are available on request to Richard Shortman – 020 8770 5120/ Agenda Item 7f Page 2 b) Consultation Response And Approval Of The Proposed Additions To The Local List (The Executive 3 May 2011) At their meeting on 3 May 2011, The Executive considered the following reference from the Planning Advisory Group: Further to Minutes 49/09 and 42/10, Members discussed the consultation responses to the 57 proposed additions to the Local List (covering over 175 buildings and structures) details of which were set out in an Appendix to the report. Members considered all the issues raised by the consultation responses (also set out in an Appendix) and discussed, in detail, the objections received by landowners to the proposed inclusion of their buildings on the proposed additions to the Local List. Members were satisfied that each of the nominations objected to did merit inclusion on the Local List and after having considered the range of responses thought that some of the objections may have been based on a misunderstanding of the consequences of having a building on the Local List. It was therefore proposed that the letters confirming inclusion on the Local List also explain, in greater detail what Local Listing actually means and the differences between this and the National List and addressing the range of concerns raised by objectors including the implications regarding future development/redevelopment, internal alterations and fears regarding increased insurance costs. This letter should be sent to all the landowners and other people who had responded to the consultation as well as to ward councillors and MPs. A letter of representation from Mr Sparkes and the officer response, to that letter, were also discussed at length. Resolved: (i) That the proposed additions to the Local List be forwarded to The Executive for approval. (ii) That the Schedule of Potential Additions to the Local List be forwarded to The Executive for approval for review in due course. (iii) To RECOMMEND that The Executive agrees the proposed additions to the Local List. (iv) To RECOMMEND that The Executive approves the Schedule of Potential Additions to the Local List for review in due course (v) To RECOMMEND that subject to the views of The Executive, Full Council approves the additions to the Local List as part of the Site Development Policies DPD: Submission draft for purposes of the Examination in Public in June 2011 and for Development Control purposes. The Executive agreed all the above recommendations. Council is, therefore, asked to agree to the request in recommendation (v) above. A copy of report to The Executive is circulated separately. To save paper this report has only been circulated to Councillors. Copies are available on request to Richard Shortman – 020 8770 5120/ Page 3 Agenda Item 7f London Borough of Sutton CMT – 30 March 2011 Planning Advisory Group – 26 April 2011 The Executive – 3 May 2011 Council – 9 May 2011 Report of the Executive Head of Planning and Transportation CONSULTATION RESPONSE AND APPROVAL OF THE PROPOSED CONSERVATION AREA DESIGNATION Ward Location: Sutton Central, Author: Claire Gray (x6453) Sutton South Area Served: Sutton Town Lead Councillor: Jayne McCoy/Graham Tope Centre Key Decision Report Summary This Report sets out the response to the public consultation on the proposed Sutton Crossroads Conservation Area and outlines the key issues raised. Recommendations a. I recommend that the Planning Advisory Group considers the consultation responses received and officer views and recommendations, and, subject to its views, agrees that the responses and the proposed Sutton Crossroads Conservation Area be forwarded to the Executive for approval. b. Subject to the views of the Executive, I recommend that the Council approve the Sutton Town Centre High Street Crossroads Conservation Area for the purposes of: (i) designation; (ii) inclusion in the Site Development Policies DPD: Submission draft for purposes of the Examination in Public in June 2011; and (iii) Development Control purposes. 1. Background 1.1 Planning Policy Statement 5: Planning for the Historic Environment (PPS5) sets out Government policy on heritage assets1. This proposed Sutton Crossroads Conservation Area provides an evidence base in relation to the historic environment and heritage assets in this part of Sutton town centre, in accordance with the requirements of PPS5 (Policy HE2)2. 1.2 At the Planning Advisory Group (PAG) meeting in October 2010 it was resolved (Minute Ref: 35/10) to complete a Heritage Study of Sutton town centre. An informed appraisal of the heritage assets of the town centre identified the need to undertake a Character Appraisal in the southern part of the town centre with the view to designation as a Conservation Area (CA). 1 Heritage assets are defined as any building, monument, site, place, area or landscape having a degree of significance meriting consideration in planning decisions. 2 Policy HE2.1 “Local Planning Authorities should ensure that they have evidence about the historic environment and heritage assets in their area and that this is publicly documented.” Agenda Item 7f Page 4 1.3 The Draft Character Appraisal of Sutton High Street Crossroads was prepared in accordance with best practice guidance from English Heritage (EH) and in accordance with EH guidance ‘Conservation Principles’ (2008). Officers have undertaken a comparison of the proposed CA with existing designations elsewhere in suburban London and are confident that it is comparable in terms of heritage value.3 1.4 On 7 December 2010 the PAG endorsed (Minute 40/10) the findings of the analysis of the heritage assets of Sutton Crossroads area and approved the Conservation Area Character Appraisal for the purposes of consultation and for purposes of informing the preparation of planning briefs for opportunity sites within the town centre, and for development control purposes. PAG recommended approval of the draft Sutton Crossroads Conservation Area for consultation purposes by way of DDN. If approval is given, the intention is to designate the CA and include the Character Appraisal as part of the evidence base to the Site Development Policies DPD for purposes of submission to the Secretary of State. 1.5 PAG also agreed the consultation programme, however, requested that it be extended to six weeks from the recommended four week period and that a presentation be taken on the item to all the Local Committees.