AUBURN UNIVERSITY ARCHIVES Record Group: 960 Accession: 94-45 Collection Name: Alabama Conservancy Records Dates: 1967-1991 Cubic Feet/Number of Items: 30.5 cu ft Number of Boxes: 30 RC Boxes + 1 Legal DOC Box Contents/Scope: These are the records of the business office of the Alabama Conservancy, established in 1967 as an advocacy group interested in environmental issues. Their headquarters are in Birmingham and chapters exist throughout the state. Many of these records concern office business, fundraising and administration, research, personnel matters, and the activities of the Conservancy Officers and Board. The original filing order establishes series based on subject for project files that are distinct from business files. Restrictions/Access: No donor agreement exists as of 4/19/94. Physical Condition: Other Information: Boxes 1-10 were brought into the Auburn University Archives separately from boxes 11-30. Therefore, the first 10 boxes are arranged differently than the last 20. The former contain the Conservancy's business files and some subject series while the latter consists solely of subject series. Processed by: Marty Olliff 1 Acc. 94-45 The Alabama Conservancy Records, 1967-1991 RG 960 Box File Description _____________________________________________________________________________ 1 1 ACE Alabamians for a Clean Environment 2 Alabama Development News 3 Alabama Election News 4 Alabama Employer Digest 5 Alabama Environmental Groups 6 Alabama Environmental Management Commission 7 Alabama Environmental Protection Plan 8 Alabama Environmental Quality Association 9 Alabama Farmers Legal Assistance Task Force 10 Alabama Hiking Association 11 Alabama Natural Diversity Inventory 12 Alabama Nature Conservancy 13 Alabama Oxygen Co. [fundraising] 14 Alabama Power Co. [fundraising] 15 Alabama Gas Co. [fundraising] 16 Alabama Public Library Service 17 American Heritage Alliance 18 American Society for Environmental Education 19 Amicus Journal, NRDC 20 ANGEL 21 Anniston Museum of Natural History 22 Bes-Pak [fundraising] 23 Billing-Work done for other organizations 24 Birmingham East Rotary [fundraising] 25 Business Info.: TAC 26 Business Transactions: T-Shirts, Clocks, Calculators 27 Canvassing Finance Records 28 Canvassing: Issues and General Info. 29 Canvassing Project 30 Collins Quisenbury Ford, Inc. [fundraising] 31 Contributions: TAC 32 Copier, 1989. Quality Office Equipment 33 Crider, Kyle [Exec Dir.] 34 Cumberland Environmental Law Society 2 35 Daybreak Industries (Recycling) 36 Dean, Blanche 37 Dean, Blanche Award 38 Dewberry Engraving [fundraising] 39 Discovery Place 40 Dues Sharing 41 E Magazine 3 TAC Records 1967-1991 Box File Description ______________________________________________________________________________ 42 ECONET 43 Education Correspondence 44 Education-Legislation Correspondence 45 Entertainment: Possible Sources for Parties, Meetings 46 Environmental Contact & Publicity List 47 Environmental Contacts 48 Environmental Education Correspondence 49 Executive Director Reports 50 First National Band [fundraising] 51 File System (old) 52 Fred Fish [fundraising] 53 Form Letters FOUNDATION 54 Conservancy Foundation 55 Information 56 Foundations in AL Granting Funds to Organizations 57 By-Laws, Articles, etc. FUNDRAISING 58 Appeals For Conservancy 59 TAC Day at Peg-Leg's 60 Fundraising for the Conservancy 61 Forms 62 Jim Morris Environmental Shirts 63 OPSPEC Joint Venture 64 One-Card (Visa w/ TAC Logo) 65 Prints and Similar Materials 66 Products for Fundraising 67 Promotional Literature-Source Material 68 Recycle Center 69 Recycled Paper Products 70 Tree Sales from National Arbor Day Foundation 2 1 Golden Enterprises/Wally Nall, Sr. 4 GRANTS 2 Grants & Assistance: Other Sources 3 Grant Books 4 Grants: Ed Passerini 5 U.S. Office of Education, etc. 6 Proposal [from] Father Regan 7 Sources: America Honda Foundation 8 Guin Co. [fundraising] 9 Gulf States [fundraising] 10 Heritage Run/Hike HISTORY OF TAC [see also Box 5 File 11] 11 History of the Conservancy 12 Conservancy Formation 13 TAC 20th Anniversary/Open House 14 Hammarr Project 15 Harbert Corp./John Harbert 16 Hutcheson, Carolyn (WHBB Radio, Selma) 17 Income Tax Returns 18 Inform 19 Information Requests to TAC 20 Insurance 21 Insurance: Office & Recycling Center 22 Insurance Policies 23 Greenhalgh Insurance (State Offices & Recycling) 24 Internal Revenue Audit, 3/83 25 Interns/Employees 26 Internship Possibilities 27 Issue Appeals: Examples 28 Job Descriptions: Officers, Board, Committee Chairs, Office Manager, Editor 29 Job Search Com[mittee] 30 Jones, W. Alton Foundation 31 Kaul Lumber Co. [fundraising] 32 Kimberly Clark [fundraising] 33 Lawyer Correspondence 34 Leases of TAC 35 Old Lease 36 New Lease 37 Legal Action Forms 38 Mrs. Legrand [fundraising] 39 Letters of Introduction 40 Liberty National Bank [fundraising] 41 Linn-Henely Trust [fundraising] 5 TAC Records 1967-1991 Box File Description _________________________________________________________________ 42 Mailing Permits 43 Memorials 44 Memorials & Correspondence 45 Monsanto [fundraising] OFFICE [Files 46-52 returned to TAC, 8/94] 46 Office Copier Maintenance Agreement 47 Office Equipment and Furniture (keys) 48 TAC Office Maps 49 Proposed New Office 50 Office Supplies 51 Office Supplies Ordered & Received 52 Office Supplies 53 Originals: For Copying, etc. 54 Originals: Billing Renewals, Prospect Mailings 3 1 Payne, Bettye Anne, Exec. Director 2 Peterson, Roger Tory 3 Petitions 4 Phillips, John & Archie 5 Positions: Conservancy 6 Position Papers 7 TAC Project Proposals 8 TAC Projects & Achievements 9 TAC Properties 10 Proposal for Curbside Recycling (Huntsville) Copy 11 Proposal Writing 12 Prospects 13 Prospect List 14 Publications Ordered 15 Publications: USF & WS Orders by TAC 16 Randolph, John, TAC Exec. Director 17 RCRA Notifiers 18 Referrals 19 Resolutions 20 Resolutions: Not Added To Board Manual, 2/86 21 Resumes 22 Resumes, 1989 6 TAC Records 1967-1991 Box File Description _________________________________________________________________ 23 Rules & Policies 24 Scott, John 25 Secretarial Help 26 S.E. Environmental Groups, Larry Shirley's Survey 27 Sign-up Sheets (examples) 28 TAC Slide Presentations & Related Information SPEAKERS & SPEECHES 29 Speakers Bureau 30 Speakers: Sources 31 By Doug Phillips 32 By Ed Passerini 33 Speeches & Related Material 34 By Mary I. Burks 35 TAC Sponsored Events 36 Staff 37 Staff Involvement 38 Starnes, Carol 39 State Support: Center on Environmental Hazards 40 Stationary & Christmas Card Orders 41 Stationary, Old TAC 42 Student/Mentor Program 43 Tax-Exempt & Related Info. 44 Telephone 45 Telephone Information 46 Thank-you Letters to Donors and Contributors, 86-87 47 Thank-you Letters to Donors and Contributors, 86-88 48 Thiokol Corp. [fundraising] 49 Union Camp (Mr. Lee) [fundraising] 50 University of Alabama in Huntsville 51 U.S. Pipe & Foundry [fundraising] 52 Volunteer Duties 53 Volunteer Jobs 54 Volunteers 55 Volunteers 56 Weyerhaeuser [fundraising] 57 Workshops: TAC Possible 58 Writing: Conservancy Papers to use for 7 TAC Records 1967-1991 Box File Description _________________________________________________________________ NEWSLETTERS/PUBLICATIONS 59 TAC Notes 60 TAC Bulletins 61 Brochure "Dummies" 1989 62 Newsletters 63 The Country Observer 64 Barrier Island Newsletter MEMBERSHIP 4 1 Samples of Solicitations 2 Sample Prospect Letters 3 Sample Renewal Notices From Other Organizations 4 Mbr. Solicit Prob., Membership Letter 5 Membership Appeal Letters 6 Printed Membership Materials 7 Membership List 8 Generic Letter for Corporate Sponsorship 9 Request for Corporate Membership/Sponsorship 10 Conservancy Mailing: Members (file #2) 11 Conservancy Mailings: Others 12 Permit Applications (ADEM) Letter to Members 13 Potential Mbr. Letter, '92 14 Past Membership Counts 15 Membership Renewal Letters & Past Due Renewal Letters 16 Membership Lists Categorized 17 Misc. Members Correspondence, '92 18 Chapter "Welcome" Letters for New Members, Originals 19 Cover Letter for Complementary Copies of Newsletter 20 Good Prospects 21 Membership Survey, 1989 22 Organizational Members Correspondence 23 Letter to Prospect Recommended by a Current Member 24 TAC Members Not To Be Given To Other Mailing Lists PUBLIC RELATIONS/MEDIA 25 Publicity by Conservancy 26 Media Contacts 27 Pollution Prevention P.R. 28 Current Newsclippings, 1989-1990 8 TAC Records 1967-1991 Box File Description _________________________________________________________________ 29 AL Media List 30 Press Releases 31 Media Contacts 32 Public Service Announcement Information 33 P.R. - TAC 34 TAC PR: (Examples - Newspaper Articles, etc.), 1987 35 P.R. Clipping Services 36 Press Releases - Samples 37 Media Info. OFFICERS/COMMITTEES 38 TAC Officers, 1992-1993 39 Officers of TAC 40 Nominating Committee 41 Microcomputer/Network Committee Meeting File 42 TAC Budget Committee 43 Budget Requests From Committees, Chapters 44 Recycling Committee 45 Fun [not Fund] Raising Committee 46 Rosters, Committees - Conservancy 47 Conservancy - Committees 48 Treasurer's Report 49 Placarding Committee 50 Placarding Committee 51 Planned Giving - TAC Committee & Projects PLANNING 52 Cost-Planning 53 Conservancy Planning Meeting, Dec. 1, 1988 EXECUTIVE COMMITTEE 54 Meeting Agendas, 1975-1978 55 Meeting Minutes (typed) 56 Meeting Minutes Untyped 57 Exec. Committee Communications 58 Minutes: 1970-71, 1972-73, 1974-75 59 Meetings, 1974 60 Minutes, 1975 61 Minutes, 1976 9 TAC Records 1967-1991 Box File Description _________________________________________________________________