BID PACKAGE AND SPECIFICATIONS Brush Truck for Haywood County, Tennessee 2017 CDBG #12138 Bid Opening Thursday, July 30, 2020 at 2:00 P.M. Haywood County Courthouse 1 W. Washington Street Brownsville, TN 38012 Haywood County EMS – 2017 CDBG ADVERTISEMENT FOR BID Haywood County, Tennessee (Owner) Sealed bids for a Brush Truck will be received by Haywood County at the Haywood County Courthouse, 1 W. Washington Street, Brownsville, Tennessee 38012 until 2:00 P.M., C.S.T., on Thursday, July 30, 2020, and then at said office publicly opened and read aloud. Bids must be submitted in a sealed envelope, bearing on the outside the name and address of the Bidder and the words "BRUSH TRUCK". If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: Attn: Mayor David Livingston Haywood County Courthouse 1 W. Washington Street Brownsville, TN 38012 Bid Packages will be issued by electronic mail in PDF format. Questions concerning the bid package may be submitted electronically to Casey Smith at [email protected]. Questions will not be accepted after Monday, July 27, 2020 4:00 P.M. CST. The Owner reserves the right to waive any informality or to reject any or all bids. No Bidder may withdraw his/her bid within 60 days after the actual date of the bid opening. Bid will be awarded to the lowest most responsive Bidder. Haywood County is an equal opportunity employer. 2 Haywood County EMS – 2017 CDBG INFORMATION TO BIDDERS 1. RECEIPT AND OPENING OF BIDS: Haywood County, Tennessee (herein called OWNER) invites sealed bids for the specified equipment to be received at the Haywood County Courthouse, 1 W. Washington Street, Brownsville, TN 38012 until 2:00 P.M. C.S.T., on Thursday, July 30, 2020, and then at said office publicly opened and read aloud. Bids received after the stated time will be considered invalid and rejected by the OWNER. 2. METHOD OF BIDDING: The OWNER invites bids for a Brush Truck as listed in the attached description. Bids must be submitted in a sealed envelope, bearing on the outside the name and address of the Bidder and the words “BRUSH TRUCK”. If forwarded by mail, the sealed envelope must be enclosed in another envelope addressed to: Attn: Mayor David Livingston Haywood County Courthouse 1 W. Washington Street Brownsville, TN 38012 BIDS MUST BE TYPED OR PRINTED. NO FACSIMILES WILL BE ACCEPTED. Bids NOT submitted on the attached forms and in the prescribed manner will be considered invalid and rejected by the OWNER. BIDS WILL BE AWARDED ON A LUMP SUM BID. 3. PREPARATION OF BIDS: Bids MUST BE SUBMITTED ON THE ATTACHED FORMS. The bid will be stated in both words and numbers. All blank spaces in the bid documents must be typewritten. All costs must include freight, delivery and taxes. PREFERENCE WILL BE GIVEN TO THE PRODUCT WHICH MEETS OR EXCEEDS EACH OF THE COUNTY’S SPECIFICATIONS. 4. RESPONSIBILITY OF BIDDER: Each BIDDER must provide, at the time of the bid opening, two (2) sets of complete specifications for the Pumper Tanker submitted in the bid, and warranties provided thereto. All equipment specified in the bid must MEET OR EXCEED the OWNER'S specifications. If a corporation submits the bid, the FORM OF BID must be embossed with the corporate seal and signed by an officer of the corporation to the bid quote. BIDDER must assure that any bid will be good and may NOT be withdrawn for a period of 60 calendar days from the date of the bid opening. 3 Haywood County EMS – 2017 CDBG ALL BIDDERS must be willing to warrant the vehicle specified in the bid to be free from defects in material and workmanship under normal use and service for a period to be agreed upon by the BIDDER and OWNER. Terms for delivery of apparatus must be clearly stated on the bid form. Product must be able to be delivered to Haywood County within 120 calendar days of bid award, and will be subjected to tests to determine its performance and reliability as a condition of the sale. BIDDER discounts and terms, if any, must be clearly stated in the submitted bid. BID BOND - A bid security made payable to the Owner in the amount of 5 percent of the bid must accompany bid. ANY SUBSTITUTIONS MUST BE EQUAL TO OR GREATER THAN SPECIFICATIONS LISTED. SPECIFICATIONS FOR SUBSTITUTED ITEMS MUST BE SUBMITTED WITH BID AND CLEARLY IDENTIFIED AND WRITTEN IN ON THE BID SHEET. 5. RESPONSIBILITY OF THE OWNER: The OWNER reserves the right to reject any and all bids. The OWNER may not negotiate with any one BIDDER to reduce or alter the stated bid. Should deductible alternates be necessary to receive bids within the limits of available funds, the OWNER will notify all responsible bidders and allow the submittal of new bids, which include the stated deductions. The OWNER will award to the lowest and most responsive BID. The OWNER agrees to provide NOTICE OF AWARD OF BID within 60 calendar days of the date of the bid opening. Information (bid, specifications, conditions, warranties, etc.) submitted for conformance with said bid will be the basis for the contract between the Owner and the Bidder. 7. CONDITIONS APPLICABLE TO BID AWARD: a. PAYMENT WILL BE MADE BY INVOICE ONLY. b. PAYMENT WILL ONLY BE ISSUED WHEN ALL OF THE FOLLOWING CONDITIONS ARE MET: i. THE APPARATUS IS RECEIVED & INSPECTED BY THE OWNER, ii. APPLICABLE TRAINING IS CONDUCTED WITH THE OWNER OR OWNER’S REPRESENTATIVE, AND iii. ALL MANUALS, WARRANTIES, AND SUPPORTING DOCUMENTATION HAVE BEEN RECEIVED BY THE OWNER 4 Haywood County EMS – 2017 CDBG LUMP SUM BID FORM HAYWOOD COUNTY TN BID FOR BRUSH TRUCK 2017 CDBG CONTRACT NO.: 12138 BIDDER: _____________________________________________________________ ADDRESS: _____________________________________________________________ _____________________________________________________________ PHONE: _____________________________________________________________ EMAIL: _____________________________________________________________ Having examined the Owner's specifications for one (1) Brush Truck, the BIDDER submits a TOTAL BID of ____________________________________________DOLLARS AND CENTS ($________________) for said vehicle as identified in the bid package and specifications. BIDDER MUST COMPLETE THE FOLLOWING: BID FOR ONE (1) BRUSH TRUCK Warranty Terms: ______________________________________________________ Delivery Terms: ______________________________________________________ Chassis Make/ Model/Year: ______________________________________________________ Engine: ______________________________________________________ Transmission: ______________________________________________________ Current Odometer Reading: ______________________________________________________ GVW (at ground) F/R Axle Weights: ______________________________________________________ Vehicle Identification Number (VIN): ______________________________________________________ 5 Haywood County EMS – 2017 CDBG Charges or terms for delivery of the Brush Truck must clearly be stated on the bid form and must be included in the bid amount. The Vehicles must be delivered and fully operational to the County within 120 calendar days of bid award. Upon delivery, the vehicle will be subjected to tests to determine its performance and reliability as a condition of sale. In the event that delivery is delayed beyond 120 calendar days, there will be a penalty assessed against the Bidder of $100.00 per day to be deducted from the final invoice. The following must be submitted to the Owner the day the truck(s) is delivered: 1. Apparatus Title/MSO – within 5-7 days of delivery; no more than 14 days 2. Bill of Sale 3. Mileage / Odometer Statement 4. Appropriate sales tax form(s), if applicable 5. All delivery charges, FOB, and sales tax was to be included in the Vendor’s lump sum bid price 6. Manuals on all components of the apparatus and the apparatus itself, 7. All warranties for all component of the apparatus and the apparatus itself BIDDER assures that the vehicle and the required loose equipment, if any, specified in the bid MEETS or EXCEEDS the OWNER’S specifications. BIDDER assures that this bid shall be good and may not be withdrawn for a period of 60 calendar days following the date of the bid opening. BIDDER understands that the OWNER may reject any and all bids and that the OWNER may not negotiate with any one BIDDER to reduce or alter the bid stated herein. A bid security made payable to the Owner in the amount of 5 percent of the bid must accompany bid. Respectfully Submitted: Company Name: ______________________________________________________ Company EIN: ______________________________________________________ Signature: ______________________________________________________ Title: ______________________________________________________ Date: ______________________________________________________ AFFIXED SIGNATURE CERTIFIES TO THE OWNER THAT DETAILED SPECIFICATIONS AND WARRANTY INFORMATION IS ATTACHED TO THIS BID AND THAT ALL ASPECTS OF THE VEHICLE AND LOOSE EQUIPMENT IDENTIFIED HEREWITH IS COMPLIANT WITH ALL CURRENT ISO STANDARDS IF APPLICABLE. 6 Haywood County EMS – 2017 CDBG GENERAL INFORMATION Descriptions and specifications of the apparatus including the equipment detailed or described herein are intended to outline the design, quality, and integrity of the manufactured apparatus. The vehicle shall be designed and engineered specifically for Emergency Vehicles and shall be built to meet heavy duty Fire and Rescue service demands. It is not the intention of this agency to write out vendors or manufacturers of similar or equal equipment of the types specified. It should be