WASHINGTON COUNTY BOARD OF COMMISSIONERS WORK SESSION REVISED (01/10/20) PUBLIC SERVICES BUILDING | ROOM 120D JANUARY 14, 2020 8:30 a.m. 1. Board of Commissioners and Leadership Staff Communication (15 min.) LINK: Here Together Letter 8:45 a.m. 2. Discussion of Formal Agenda Item (5 min.) 8:50 a.m. 3. Equity Resolution Review (30 min.) -Johnell Bell, Espousal Strategies 9:20 a.m. 4. Transit Development Plan Update (30 min.) -Chris Deffebach, Senior Policy Analyst, Land Use & Transportation; Rebecca Miller, DAVS Program Supervisor, Health & Human Services; and Julie Wilcke Pilmer, Chief Executive Officer, Ride Connection 10:00 a.m. CONVENE FOR REGULAR BOARD MEETING RECONVENE 10:30 a.m. 5. Update on Library & Public Safety Levies (90 min.) - Erin Calvert, Deputy County Administrator; and Lisa Tattersall, Manager, Cooperative Library Services 12:00 p.m. LUNCH BREAK RECONVENE 1:00 p.m. 6. County Code 3.08 – Transient Lodging Tax Revision (15 min.) -Jack Liang, Interim Director of Support Services/Chief Finance Officer 1:15 p.m. 7. Employer of Choice Overview & Employee Survey (45 min.) -Jack Liang, Interim Director of Support Services; and Philip Bransford, Communications Officer 2:00 p.m. 8. CWS/USFWS Wapato Lake National Wildlife Refuge Tree for All Partnership Briefing (30 min.) - Bruce Roll, Watershed Management Director; Larry Klimek, Refuge Manager, Tualatin River National Wildlife Refuge; Wapato Lake National Wildlife Refuge; Mark Jockers, Government & Public Affairs Director; and Carol Murdock, Business Practice Leader 1 – Integrated Planning 2:30 p.m. 9. Pretreatment 101 (30 min.) -Robert Baumgartner, Director; and Joy Ramirez, Environmental Services Supervisor of Regulatory Affairs, Clean Water Services THIS PAGE IS INTENTIONALLY BLANK WORK SESSION|ROUNDTABLE Item #3 WASHINGTON COUNTY BOARD OF COMMISSIONERS Session Date: January 14, 2020 Length of Time Requested: 30 minutes Title of Topic: EQUITY RESOLUTION REVIEW Department: Board of County Commissioners Presented by: Johnell Bell, Espousal Strategies Name(s) & Title(s) LIST OF ADDITIONAL DOCUMENTS OR PRESENTATIONS: Powerpoint slideshow Recommendations PURPOSE & DESIRED OUTCOME: To provide the Board of Commissioners an overview of the Equity Resolution and to review their input and feedback. To provide the Board of Commissioners a timeline to adoption of resolution on February 25. POLICY QUESTIONS FOR THE BOARD TO CONSIDER: Are there changes the Board would like to see to the Equity Resolution? SUMMARY OF TOPIC: After two years of extensive community engagement and relationship-building, the Coalition of Communities of Color released its “Leading with Race: Research Justice in Washington County” report in the fall of 2018. Following the report’s release, the County’s Think Tank produced a series of equity- related recommendations which were presented to the Board on March 19, 2019. In August 2019, the County hired Espousal Strategies to: 1. Enrich the leadership capacity of the Board and department heads with executive coaching, including an assessment of the current leadership’s capacity for advancing diversity, equity and inclusion. 2. Recommend additional leadership-development opportunities for the Board. 3. Provide technical assistance that supports the Board’s creation of a County-wide equity resolution and policy. 4. Assist the Board as it develops criteria for its request for proposal(s), and assessment and selection of the consultant(s) who will deliver an organizational assessment of the Washington County government and provide specific policy, budget and staffing recommendations to the Board. SUMMARY OF TOPIC: During the Board’s October 17th Round Table, Espousal Strategies worked with the Board to generate key policy elements and intentions for this draft Equity Resolution. That process was in addition to one- on-one meetings with the Chair and Commissioners, conversations with internal and external stakeholders, and a review of Equity resolutions and programs throughout the region and nation. Based on Board and other input, Espousal drafted an Equity Resolution and addenda, and the draft Community Engagement Plan. The Board had a first look at this resolution on December 10, 2019. This will be an opportunity for the Board to hear a summary of feedback from their fellow Commissioners, to comment on the resolution, and provide direction to the consultant team. Washington County Diversity, Equity & Inclusion Initiative Board Meeting January 14, 2020 Overview • Review suggested changes • Review timeline and next steps Key Roles for the Board • Provide and model . Hire a CAO with extensive, organizational leadership documented experience implementing equity and • Create and implement the inclusion in a similar-sized guiding policy organization • Use an equity lens to review, . Ensure the organization is assess, and select initiatives, accountable to its community programs, and practices . Seek and reflect community feedback Progress to date . Interviewed Chair and each Commissioner to assess DEI leadership capacity . Conducted structured interviews with the: • (Acting) Deputy County Administrative Officer • Manager, Office of Community Engagement • Chief of Staff, County Chair’s Office . Delivered an executive coaching and facilitative leadership session to the Board . Gathered Board- and DEI-related feedback from the staff Equity Committee . Presented the County’s DEI initiative at a County Lunch & Learn session Progress to date . Convened roundtable of leaders from culturally-specific Community Based Organizations (CBOs) on December 9, 2019 . Attended County leadership team meeting on December 5, 2019 . Board presentation and discussion on resolution on December 10, 2019 Overview of Board feedback • Board supportive of the resolution • Ongoing discussions regarding fiscal implications of office, new positions • Some recommended changes Recommended Changes Section Original language Suggested language Proposed language action revision Page 1. Last Whereas, the government of Washington Whereas, the government Keep original language. whereas County is committed to dismantling long- of Washington County is Important that the County is standing systems, programs, policies, and committed to creating intentional and calls out practices that have, unintentionally or not, systems, programs and inequities. created and continue to cause harm to policies that will people of color, members of ethnic significantly enhance communities and any marginalized group; opportunities for people and of color, members of ethnic communities and marginalized groups, and Page 2, first Whereas, the Washington County Whereas, the Washington Accept suggested revision. Whereas government has yet to ensure that its staff County government is Revision is an improvement in frontline and management roles mirrors committed to ensuring to original language. the population of the community it serves. that its staff in frontline and management roles mirrors the demographics of the community it serves. Section Original language Suggested language Proposed language action revision Page 2, fifth Whereas, Washington County …with taxpayer funds "and Accept suggested revision. Whereas government procures goods and will implement policies to Revision is an improvement to services through the issuance of ensure that minority and original language. contracts and purchase orders with women owned businesses taxpayer funds yet does not know if have equal access to these Whereas, Washington County enterprises owned by minorities or contracting and purchasing government procures goods and women are accessing these opportunities. services through the issuance of contracting and purchasing contracts and purchase orders opportunities. with taxpayer funds and will implement policies to ensure that minority and women owned businesses have equal access to these contracting and purchasing opportunities. Section Original language Suggested language Proposed language action revision page 3., 2-a. Allocate and provide the resources is budgeted sufficiently to Proposed new revised language needed to advance diversity, equity, meet the needs and based on feedback that attempts and inclusion in Washington County, demands of implementing a to remove subjectivity. and ensure the County’s new Office DEI program for a growing of Equity, Inclusion and Community Washington County Allocate and provide the resources Engagement receives a budget needed to advance diversity, equity, and inclusion in commensurate with those of equity Washington County, and ensure and inclusion offices for counties the County’s new Office of Equity, with similar populations and Inclusion and Community numbers of employees. Engagement is resourced sufficiently to effectively achieve the goals of this resolution. Resolution Next steps . Community forums: . Monday, January 13—6-8 p.m.: Hillsboro Brookwood Library . Tuesday, January 21—6-8 p.m.: Virginia Garcia . Final draft considered by board on February 11, 2020 . Considers staff and community input . Final resolution and vote considered by board on February 25, 2020 Washington County DEI Resolution Recommended Board Revisions Section Original language Suggested language revision Proposed language action Page 1. Last Whereas, the government of Whereas, the government of Washington Keep original language. whereas Washington County is committed to County is committed to creating systems, Important that the County is dismantling long-standing systems, programs and policies that will significantly intentional