ARKANSAS DEPARTMENT OF TRANSPORTATION LITTLE ROCK, ARKANSAS October 7, 2020 ADMINISTRATIVE CIRCULAR NO. 2020-16 TO: DIVISION HEADS AND DISTRICT ENGINEERS We are transmitting herewith for your information and records a copy of the Minutes of the Commission Meetings in Little Rock, AR on September 2, and September 23, 2020. After making a careful review of these proceedings, please take appropriate action through designated lines of authority to forward the carrying out of any orders applying to your respective divisions and districts. Lorie H. Tudor, P.E. Director c: Commission MINUTES OF THE MEETING OF THE ARKANSAS STATE HIGHWAY COMMISSION September 2, 2020 Following is the record of proceedings of the Arkansas State Highway Commission in Little Rock, Arkansas, September 2, 2020. Members present were: Robert S. Moore, Jr., Chairman Alec Farmer, Vice Chairman Philip Taldo, Member Keith Gibson, Member Marie Holder, Member 2020-066 IT IS ORDERED that a meeting of the Arkansas State Highway Commission be opened at 10:00 a.m., September 2, 2020. 2020-067 WHEREAS, the Purchasing Committee has awarded purchases on July 17, 2020, July 31, 2020, August 13, 2020, and August 24, 2020, in the amount of $87,291.34, $140,000.00, $298,740.00 and $1,249,315.00, respectively, totaling $1,775,346.34, and supply and service contracts, in accordance with authority previously conveyed, all of which have been documented by official minutes which are of record in the files of the Commission and Equipment and Procurement Division. NOW THEREFORE, IT IS ORDERED that the action of the Purchasing Committee be ratified and confirmed in all particulars. 2020-068 WHEREAS, the Arkansas State Highway Commission (Commission) acquired property known as Tract No. 18R, Job No. 060395, from William C. Lloyd, of lawful age and unmarried, by Warranty Deed dated May 22, 2014, and filed of record on June 12, 2014, as Document No. 2014033827, in the Circuit Clerk’s office for Pulaski County, Arkansas; and WHEREAS, Harry Bassett and Paulette Bassett, husband and wife, of Alexander, Arkansas have requested to purchase Tract No. 18R, Job No. 060395, which the District Engineer for District 6 has determined is not now, nor in the foreseeable future will be, needed for highway purposes; and WHEREAS, Tract No. 18R was acquired as surplus property by the Commission and is exempt from reacquisition by the former owners under Ark. Code Ann. § 27-67-322. Mr. Bassett offered to purchase the tract for TWO THOUSAND AND NO/100 DOLLARS ($2,000.00), representing the fair market value by three Commission appraisers. WHEREAS, the Commission acquired Tract No. 18R for TWO THOUSAND AND NO/100 DOLLARS ($2,000.00), which the tract is more particularly described as follows: Part of Lots 20 and 21, Block 2, Twen Cen Addition to the City of Little Rock, being part of the Northwest Quarter of the Southeast Quarter of Section 15, Township 1 North, Range 12 West, Pulaski County, Arkansas, more particularly described as follows: Commencing at a point being used as the Northwest Corner of Lot 22, Block 2, Twen Cen Addition, said point also being on the Eastern right of way line of Arkansas State Highway 367 (Arch Street) as established by the plat of Twen Cen Addition recorded in Plat Book 76 Page 474; thence South 02°40’45” West along said right of way line a distance of 83.33 feet to a point; thence South 86°45’20” East a distance of 15.49 feet to the POINT OF BEGINNING; thence continue South 86°45’20” East a distance of 121.51 feet to a point on the Western right of way line of a platted alley as established by the plat of Twen Cen Addition recorded in Plat Book 76 Page 474; thence South 02°40’45” West along said right of way line a distance of 33.45 feet to a point; thence North 86°45’20” West a distance of 113.43 feet to a point on the Eastern right of way line of Arkansas State Highway 367 (Arch Street) as established by AHTD Job 060395; thence North 10°53’05” West along said right of way line a distance of 34.49 feet to the point of beginning and containing 3,929 square feet more or less as shown on AHTD plans referenced as Job 060395. NOW THEREFORE, the above-described property is declared surplus and upon receipt and consideration of the sum of TWO THOUSAND AND NO/100 DOLLARS ($2,000.00) from Harry Bassett and Paulette Bassett of Alexander, Arkansas, the Chairman of the Commission is authorized and directed to execute a Quitclaim Deed conveying the right, title, interest or equity of the above-described property to Harry Bassett and Paulette Bassett, -2- (Continued) September 2, 2020 husband and wife; that the Right of Way Division is directed and authorized to record a copy of this Minute Order and the Quitclaim Deed in the records of Pulaski County, Arkansas; and, if necessary, the right of way shall be remonumented to reflect the boundaries designated herein. Any Federal-aid funds from this disposal shall be credited to Federal-aid funds or otherwise credited as permitted by federal law. 2020-069 WHEREAS, the Arkansas State Highway Commission (Commission) acquired in fee property known as Tract No. RR, Job No. 090218, from the Arkansas & Missouri Railroad Company, by eminent domain in Benton County Circuit Court Case No. 04CV-15-1895, and Judgment filed for record on January 26, 2016, in the Circuit Clerk’s office of Benton County, Arkansas; and WHEREAS, Tract No. RR, Job No. 090218 was acquired as surplus property by the Commission for the awarded sum of TWO MILLION ONE HUNDRED THOUSAND AND NO/100 DOLLARS ($2,100,000.00) and is exempt from reacquisition by the former owner under Ark. Code Ann. § 27- 67-322. The tract is more particularly described as follows: Part of the North Half of the Southeast Quarter and part of the Southeast Quarter of the Southeast Quarter of Section 33, Township 20 North, Range 30 West, Benton County, Arkansas, more particularly described as follows: BEGINNING at a point being used as the Southeast Sixteenth corner of Section 33, thence North 87°16’51” West along the South line of the Northwest Quarter of the Southeast Quarter of Section 33 a distance of 692.05 feet to a point on the Easterly right of way line of Interstate 540 as established by AHTD Job 1534-4; thence North 07°44’43” East along said right of way line a distance of 27.36 feet to a point; thence North 03°21’51” East along said right of way line a distance of 32.23 feet to a point; thence South 87°21’53” East a distance of 1,004.49 feet to a point; thence in a Easterly direction on a curve to the right, having a radius of 1,026.45 feet a distance of 299.35 feet having a chord bearing of South 79°00’37” East a distance of 298.29 feet to a point; thence South 70°39’20” East a distance of 725.66 feet to a point; thence South 02°34’05” West a distance of 62.67 feet to a point; thence North 70°39’20” West a distance of 743.76 feet to a point; thence in a Westerly direction on a curve to the left, having a radius of 966.45 feet a distance of 237.69 feet having a chord bearing of North 77°42’04” West a distance of 237.09 feet to a point; thence continue in a Westerly direction on a curve to the left, having a radius of 966.45 feet a distance of 44.16 feet having a chord -3- (Continued) September 2, 2020 bearing of North 86°03’21” West a distance of 44.16 feet to a point; thence North 87°21’53” West a distance of 315.29 feet to a point; thence South 02°25’56” West a distance of 0.48 feet to the point of beginning and containing 2.80 acres or 121,824 square feet more or less. WHEREAS, Northwest Arkansas Community College has offered to purchase a Part of Tract No. RR for the sum of SIX HUNDRED TWENTY-ONE THOUSAND AND NO/100 DOLLARS ($621,000.00), representing the per acre value of the amount finally awarded to the prior owner for the original fee acquisition to the Commission; and WHEREAS, the District Engineer for District Nine has determined that Part of Tract No. RR is not now, nor in the foreseeable future will be, needed for highway purposes. NOW THEREFORE, the above-described property is declared surplus; upon receipt of the consideration of SIX HUNDRED TWENTY-ONE THOUSAND AND NO/100 DOLLARS ($621,000.00) from said College, Robert S. Moore, Jr., Chairman of the Commission is authorized and directed to execute a Quitclaim Deed conveying said property to the Northwest Arkansas Community College; this Minute Order along with a copy of the deed shall be recorded in Benton County, Arkansas and, if necessary, the right of way shall be remonumented. Any Federal-aid funds from this disposal shall be credited to Federal-aid funds. 2020-070 WHEREAS, the Arkansas State Highway Commission (Commission) acquired in fee property known as Tract No. RR, Job No. 090218, from Arkansas & Missouri Railroad Company by eminent domain in Benton County Circuit Court Case No. 04CV-15-1985, and Judgment filed for record on January 26, 2016 in the Circuit Clerk’s office of Benton, County Arkansas; and, WHEREAS, Tract No.