[DOCUMENT TITLE] United Kingdom Research Reserve UKRR Final Report Theo Stubbs, John Hosking, Andy Appleyard, Neil Grindley, Chris Banks, Nova Larch, Daryl Yang, and institutional contributors With a foreword by Professor Sir Rick Trainor August 2019 Except where credited or licensed otherwise, this work is licensed under a Creative Commons Attribution 4.0 International License Contents FOREWORD .......................................................................................................... 4 ACKNOWLEDGEMENTS ................................................................................................ 5 EXECUTIVE SUMMARY ................................................................................................ 6 THE NEED FOR A COLLABORATIVE APPROACH TO THE MANAGEMENT OF PRINT JOURNALS .......................... 6 THE CHALLENGES TO BE OVERCOME FOR COLLABORATIVE DE-DUPLICATION OF PRINT JOURNALS ................... 6 UKRR PROCESSES ................................................................................................ 7 PROJECT OUTCOMES .............................................................................................. 7 EXTENDING UKRR TO MONOGRAPHS .............................................................................. 7 UKRR SUSTAINABILITY ............................................................................................ 7 DEFINITIONS, GLOSSARY & ABBREVIATIONS .......................................................................... 8 DEFINITIONS ...................................................................................................... 8 PROCESS DEFINITIONS ......................................................................................... 8 DEFINITIONS ASSIGNED TO LIBRARIES ........................................................................... 9 GLOSSARY AND ABBREVIATIONS ................................................................................... 9 NOTES ON DATA ................................................................................................... 10 SCOPE OF SOURCE DATA: ....................................................................................... 10 DATASET FROM UKRR .......................................................................................... 11 INTRODUCTION AND CONTEXT ...................................................................................... 11 ESTABLISHING THE NEED ........................................................................................ 11 UNDERSTANDING THE CHALLENGE ............................................................................... 12 PROJECT TIMELINE AND KEY MILESTONES ........................................................................... 13 WORKING TOWARDS A DISTRIBUTED COLLABORATIVE NATIONAL COLLECTION ....................................... 14 PHASE 1: PILOT, APPETITE AND PROCESS ....................................................................... 14 PHASE 2: SCALE AND SYSTEMS .................................................................................. 16 PHASE 3: CONSOLIDATION AND SUSTAINABILITY ................................................................. 18 GOVERNANCE ................................................................................................... 20 VARYING COLLABORATIVE APPROACHES TO COLLECTION MANAGEMENT .......................................... 20 FINANCES .......................................................................................................... 21 IMPACT AND ACHIEVEMENTS ........................................................................................ 22 SPACE AND SAVINGS ............................................................................................ 23 RECURRENT ESTATE MANAGEMENT SAVINGS: ................................................................. 23 CAPITAL SAVINGS: ........................................................................................... 24 NUMBER OF STUDY SPACES................................................................................... 24 TYPE AND VARIETY OF LIBRARY SPACE PROVISION ............................................................ 26 A DISTRIBUTED NATIONAL COLLABORATIVE COLLECTION........................................................ 28 DATA AND SYSTEMS ............................................................................................. 31 IMPROVED CATALOGUE RECORDS ............................................................................. 31 1 PHASE 3 DATA PROJECT .................................................................................... 32 LARCH ..................................................................................................... 33 COLLECTING AND ANALYSING DATA .......................................................................... 33 COMMUNITY AND CULTURE ...................................................................................... 42 TRUST IN UKRR PROCESSES ................................................................................. 43 MEMBER TYPES .............................................................................................. 43 DISCIPLINARY CHANGES ...................................................................................... 44 MOVING AWAY FROM PHYSICAL COLLECTIONS ................................................................ 47 COLLABORATION BEYOND THE HE AND UK...................................................................... 47 INSTITUTION TYPES .......................................................................................... 47 EUROPEAN COLLABORATION ................................................................................. 48 ANALYSIS .......................................................................................................... 49 PROFILE OF SUBMISSIONS ....................................................................................... 49 METERAGE OF OFFERED HOLDINGS .......................................................................... 49 SIZE OF SUBMITTED CYCLE LISTS ............................................................................ 52 NEW BL OVERLAP TITLES PER CYCLE LIST ................................................................... 53 OFFERED HOLDINGS SUBMITTED WITHOUT AN ISSN .......................................................... 57 ANALYSIS OF RETENTION LEVELS AND METERAGE ............................................................... 58 RETENTION LEVELS OVER TIME ............................................................................... 58 RETENTION LEVELS FOR OFFERED HOLDINGS SUBMITTED WITH OR WITHOUT AN ISSN ........................ 59 OFFERED HOLDINGS SUBMITTED WITHOUT AN ISSN BUT WHERE ONE EXISTS FOR CONTINUED TITLE .......... 61 METERAGE .................................................................................................. 62 COLLECTION COMPARISON ...................................................................................... 65 CONCLUSIONS FROM ANALYSIS .................................................................................. 68 CONCLUSIONS AND LEARNING POINTS ........................................................................ 69 EXPECTATIONS FOR THE FUTURE ............................................................................. 69 FROM PROJECT TO SERVICE ....................................................................................... 70 THE NATIONAL BIBLIOGRAPHIC KNOWLEDGEBASE (NBK) ....................................................... 73 LESSONS LEARNED ................................................................................................. 75 FUNDING ....................................................................................................... 75 OSCILLATION IN SUPPLY ........................................................................................ 76 EASE OF PROCESSING ........................................................................................... 76 ADVOCACY ..................................................................................................... 76 ACCURACY OF DATA ............................................................................................ 77 FUTURE OPPORTUNITIES ........................................................................................... 77 MONOGRAPHS ..................................................................................................... 79 CONCLUSIONS ..................................................................................................... 80 APPENDIX 1: INDIVIDUALS INVOLVED IN UKRR ..................................................................... 82 PROJECT DELIVERY STAFF AT THE BRITISH LIBRARY AND IMPERIAL COLLEGE LONDON ........................... 82 2 ADVISORY BOARD (PHASE 1) ................................................................................... 83 BOARD MEMBERS (PHASES 2 & 3) .............................................................................. 84 APPENDIX 2: PARTICIPATING LIBRARIES ............................................................................ 85 APPENDIX 3: EPICO COLLABORATORS ............................................................................. 86 APPENDIX 4: PUBLICATIONS ARISING FROM THE PROJECT .......................................................... 87 REPORTS ....................................................................................................... 87 PRESENTATIONS/CONFERENCE.................................................................................