REQUEST FOR PROPOSALS (RFP) Management, Operation and Maintenance of Eagle Landing State Park RFP #DEEP-BOR-06302020 Project Summary The State of Connecticut, Department of Energy and Environmental Protection (DEEP) is seeking proposals from qualified boat charter businesses, environmental educational organizations or non-profit organizations, with a water based mission, for the management operation and maintenance of a portion of the Eagle Landing State Park and associated docks/piers located on the west bank of the Connecticut River, immediately to the south of the Route 82/151 Swing Bridge in Haddam, Connecticut. Sport Fishing Charters will not be considered for this Concession. Contract Term: Five (5) years from the execution date of the Contract. The contract may be extended for an additional five (5) year period at the discretion of the DEEP and with the consent of the Concessionaire. Submission Deadline Letter of Intent to Apply must be received by 4:00 p.m. on July 20, 2020. One clearly marked original and three (3) copies of each proposal and any attachments must be delivered to DEEP’s Official Agency Contact listed below and date stamped no later than 4:00 p.m. on September 9, 2020. DEEP’s Official Agency Contact All applications/materials must be submitted to and communications shall be with: Tenia Seay DEEP – Bureau of Outdoor Recreation Parks Division 79 Elm Street Hartford, CT 06106-5127 Phone: (860) 424-3064 Fax: (860) 424-4070 e-mail: [email protected] Table of Contents 1. Outline of Work .......................................................................................................................... 3 2. Required Qualifications .............................................................................................................. 3 3. Review Criteria ........................................................................................................................... 3 4. Letter of Intent ............................................................................................................................ 3 5. RFP Timeline .............................................................................................................................. 4 6. Instructions for Proposers ........................................................................................................... 4 A. Required Format for Proposals ............................................................................................ 4 B. Minimum Submission Requirements ............................................................................... 6 C. References ........................................................................................................................ 6 D. Style Requirements .......................................................................................................... 6 E. Packaging and Labeling Requirements ............................................................................ 6 F. Inquiry Procedures ........................................................................................................... 6 G. Confidential Information ....................................................................................................... 7 7. Communications Notice.............................................................................................................. 7 8. Affidavits Concerning Gifts and Campaign Contributions ........................................................ 7 9. Iran Certification ......................................................................................................................... 7 10. Contract Compliance Requirements ......................................................................................... 7 11. RFP Conditions ......................................................................................................................... 8 12. Rights Reserved to DEEP ....................................................................................................... 10 13. Agency’s Standard Contract and Conditions .......................................................................... 10 14. Park Descriptions .................................................................................................................... 10 Page 2 of 23 1. Outline of Work Proposals should clearly describe plans for the operation, maintenance and development of the property and piers for the duration of the proposed management agreement and address all items delineated in Section 6 of this request for proposals. The Concessionaire will be responsible for all aspects of the boat charter operation, including equipment and supply requisition, preparation and service of foods and beverages, clean up and trash disposal, and compliance with any state or municipally mandated recycling plan for designated recyclables generated by the operation. Concessionaire responsibilities also include but are not limited to: insurance, maintenance of the concession area and any other necessary expenses that may arise during the operation of the concession. The proposed concessionaire will be responsible for compliance with all applicable federal, state, and municipal laws and regulations for a boat charter operation, including but not limited to environmental permits for site improvements. 2. Required Qualifications Primary consideration will be given to those proposals emphasizing: • Water-dependent uses, as defined in Section 22a-93(15) of the Connecticut General Statutes; • Public environmental programs and the extent to which programs are offered to a diverse citizenry; • Investment of funds, services including plans for infrastructure, site maintenance and security; • A strong commitment to public involvement; and • The long-term protection and enhancement of open space and Connecticut River resources. 3. Review Criteria • Ability to meet the terms described in “Attachment A” of the Sample Contract (enclosed). • The Concessionaire’s ability to do the specified work. • The Concessionaire’s understanding of the project and its purpose and scope, as evidenced by the proposed approach and the level of effort. • Availability and competence of personnel • Conformity with specifications contained herein • Demonstration of commitment to Affirmative Action by full compliance with the regulations of the Commission on Human Rights and Opportunities (CHRO) 4. Letter of Intent Any Proposer intending to respond to this RFP must complete and submit a Letter of Intent (form attached) to the Official Agency Contact by US mail or facsimile not later than 4:00p.m. on July 20, 2020. As an original signature is required, a letter of intent sent by e-mail will not be accepted. The letter of intent is non-binding, in that the Proposer is not required to submit an application. Include a written statement that the Proposer has read and accepts the RFP’s conditions (section 11), the agency’s standard contract and conditions (sample contract enclosed), and the State’s contract compliance requirements (Request for Proposals, Section 13, Page 3 of 23 and Sample Contract, Section 4) in their entirety and without amendment. The statement must be signed by the Proposer. 5. RFP Timeline The following timeline, up to and including the deadline for submitting proposals, shall be changed only by an amendment to this RFP. Dates after the deadline are target dates only. June 30, 2020 RFP Released July 20, 2020 Letter of Intent Due July 27, 2020 Deadline for Questions August 10, 2020 Official Answers Released September 9, 2020 at 4:00 p.m. Deadline for Submitting Proposals September 22, 2020 Contractor Selection September 29, 2020 Start of Contract Negotiations January 1, 2021 Start of Contract 6. Instructions for Proposers A. Required Format for Proposals All proposals must follow the required format below (or use Proposal Submission Form) and address all requirements listed in the prescribed order, using the prescribed numbering system. Failure to follow the required format may result in the disqualification of a proposal. 1) Contractor Information a) Name of Proposer - Provide the “legal” name of the Proposer. Note that if Proposer is a Connecticut firm, name must be exactly as registered with the Secretary of State as listed on Concord, located at: http://www.concord- sots.ct.gov/CONCORD/online?eid=99&sn=InquiryServlet. Social Security or FEIN will be required when the contract is drafted. b) Proposer’s Representatives: The Proposer must designate an authorized representative and one alternate who may speak and act on behalf of the Proposer in all dealings with the agency, if necessary. Provide the following information for each individual. (1) Contact Name and Title (2) Business Location (3) Mailing Address (4) Telephone Number (5) Fax Number (6) E-mail Address (If Available) (7) Normal business hours Page 4 of 23 2) Outline of Work a) Work Plan Provide a detailed, task-oriented breakdown for each activity in the Outline of Work. Proposers wishing to add activities to those specified in the Outline of Work must show the additions as separately numbered tasks b) Methodologies Describe how each activity (task) will be accomplished, providing a detailed explanation of the procedures or processes that will be used to attain the expected outcomes c) Deliverables List and describe the form and content of each deliverable (outcome). Include a description of the proposed method of working with the agency, the resources or services requested of the agency