Regular Board of Trustees meeting-July 2021 El Paso Community College Via Video/Teleconference Jul 28, 2021 5:00 PM Table of Contents 1. General Functions A REGULAR MEETING of the Board of Trustees of the El Paso County Community College District will be held on Wednesday, July 28, 2021, beginning at 5:00 p.m. This meeting will be held by video/teleconference in light of State and Local emergency directives regarding COVID-19. The teleconference audio can be accessed by dialing toll free number 1-844-621-3956 (Enter Access Code 120 021 6484 please press # to access the call) and through a video/audio feed found at youtube.com/goepcc. Any member of the public wishing to make a comment or question regarding an agenda item can email the comments or questions to the following email address: [email protected]. All backup and related materials for the meeting can be accessed at the following link: epcc.edu/Administration/BoardOfTrustees 1.1. CALL TO ORDER 1.2. ROLL CALL 1.3. EXECUTIVE & CLOSED SESSION The Board of Trustees may conduct an executive or closed session pursuant to Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session 1.3.1. Discuss with legal counsel regarding; the suspension of employee in Student and Enrollment Services, and related matters, pursuant to Section 551.074 of the Texas Government Code. 1.3.2. Discuss with legal counsel regarding; pending litigation styled, Martha Quinones v. El Paso County Community College District and Hector Arriola, in the 448th Judicial District Court of El Paso County, 1 Texas, Cause Number 2018-DCV-2171, pursuant to Section 551.071 of the Texas Government Code. 1.3.3. Discuss with legal counsel regarding; matters related to amended EEOC charge filed by Carla Cardoza, charge number 453-2020-1306, pursuant to Section 551.071 of the Texas Government Code. 1.3.4. Discuss with legal counsel regarding; the proposed EPCC employment contracts for the 2021-2022 academic year, pursuant to Section 551.074 of the Texas Government Code. 1.3.5. Discuss with legal counsel regarding; College President’s evaluation, pursuant to Section 551.074 of the Texas Government Code. 1.3.6. Discuss with legal counsel regarding: College staff recommendation regarding the use of College facilities during the COVID-19 pandemic, pursuant to Section 551.071 of the Texas Government Code. 1.3.7. Discussion with legal counsel regarding; pending litigation styled, Alex Molina v. HB Construction, Inc., David Favela, and El Paso Community College, Cause Number 2020-DCV-1502, pursuant to Section 551.071 of the Texas Government Code. 1.3.8. Discussion with legal counsel regarding; the proposed EPCC adopted TASB personnel policies related to discipline and dismissal, pursuant to Section 551.074 of the Texas Government Code. 1.4. APPROVAL of MINUTES Action item The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes. 1.4.1. Facilities & Finance Meeting - June 23, 2021...............................................8 Facilities and Finance Committee Meeting - June 2021 Minutes.docx.................8 1.4.2. Regular Meeting - June 23, 2021.................................................................11 Regular Board of Trustees meeting June 2021 Minutes.docx............................11 1.5. WELCOME to GUESTS & STAFF MEMBERS 1.6. OPEN FORUM The El Paso Community College, TASB policies limit individual presentations for any individual to three minutes under TASB BDB (Local). 2 1.7. PRESENTATIONS by INDIVIDUALS, GROUPS, & ORGANIZATIONS 1.7.1. Dr. William Serrata, College President, will recognize individuals who have retired from the College District. 1.7.2. Optional written reports submitted by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association will be read at this time. 1.8. COMMUNICATIONS 1.9. BOARD of TRUSTEES BUSINESS Action items 1.9.1. Discussion and take possible action regarding suspension of employee in Student and Enrollment Services, and related matters. 1.9.2. Discussion and take possible action regarding pending litigation styled, Martha Quinones v. El Paso County Community College District and Hector Arriola, in the 448th Judicial District Court of El Paso County, Texas, Cause Number 2018-DCV-2171. 1.9.3. Discussion and take possible action regarding matters related to amended EEOC charge filed by Carla Cardoza, charge number 453-2020-1306. 1.9.4. Discussion and take possible action to approve the proposed EPCC employment contracts for the 2021-2022 academic year. 1.9.5. Discussion and take possible action regarding the College President’s evaluation. 1.9.6. Discussion and action to approve College staff recommendation regarding the use of College facilities during the COVID-19 pandemic. 1.10. BOARD REPORTS 1.10.1. Treasurer's Report No action is necessary. 1.10.1.1. June 30, 2021....................................................................................23 June2021FinancialStatements.pdf..............................................................23 1.10.2. President's Report 1.10.2.1. Dr. William Serrata, College President, will update the Board of Trustees and audience on recent events that have transpired at the College to include an update on the COVID-19 pandemic and appropriate actions taken. 1.11. CONSENT DOCKET Action item Note: Includes item 3.2 Personnel 2. ADMINISTRATION Items for Review and Comment. 3 2.1. The following TASB BD (Local) policy is presented for first reading................50 BD (Board Meetings) Resource Person: Julie Penley 2.1.1ABSTRACT Board Policy 1st reading BD update.docx.....................................50 2.1.2 BD (LOCAL)_with edits.pdf...............................................................................51 2.2. The following TASB CC (Local) policy is presented for first reading................53 CC (Annual Operating Budget) Resource Person: Julie Penley 2.2.1 ABSTRACT Board Policy 1st reading Category C_July.docx...........................53 2.2.2 CC (LOCAL)-AJC with edits.pdf........................................................................54 2.3. The following 24 TASB Category D policies are presented for first reading....55 D (Personnel) Resource Person: Julie Penley ABSTRACT Board Policy 1st reading Category D revised 072221.docx...................55 24 TASB Local Policies D.pdf....................................................................................58 3. PERSONNEL Action items ONLY 3.1 and 3.2. 3.1. Discussion and action to approve full-time staff and faculty recruited in positions funded by the institutional budget............................................................105 3.1 Institutionally funded appointments and extensions.pdf.....................................105 3.2. Discussion and action to approve full-time staff and faculty recruited in positions funded by grants and/or contracts............................................................107 3.2 Externally funded extensions.pdf.......................................................................107 3.3. Information items – Resignations and retirements ..........................................108 3.3 Resignations and Retirements.pdf.....................................................................108 4. FINANCIAL SERVICES Action items 4.1. Discussion and action on the approval of contracts with several purchasing cooperative-awarded vendors for the district-wide purchase of office products in an amount not to exceed $750,000.............................................................................109 Resource Person: Josette Shaughnessy 4.1 NTE $750,000 Abstract for Office Products FY 22.docx....................................109 4 4.2. Discussion and action on the renewal of a one-year software maintenance support contract with Ellucian Higher Education for the Banner Enterprise Resource Planning (ERP) system in an amount not to exceed $293,048...............110 Resource Person: Jenny Giron 4.2.1 NTE $293,048 Abstract - Banner FY21-22.docx.............................................110 4.2.2&3 Ellucian_Banner Memo + Sole Source Letter.pdf.......................................111 4.3. Discussion and action on the annual renewal of the Microsoft® Campus Agreement for Microsoft® Academic Licensing in the amount of $227,808..........113 Resource Person: Jenny Giron 4.3.1 $227808 Abstract MSLicensing Renewal 2021 071421.docx.........................113 4.4. Discussion and action on the procurement of advertising services from various radio stations for fiscal year 2021-2022 in an amount not to exceed $200,000........................................................................................................................114