Department / Corporation : Office of the President ANNEX C Bureau / Agency : Office of the Presidential Adviser on the Peace Province/City:PASIG CITY Process REPORT ON THE RESULT OF EXPENDED APPROPRIATIONS As of December 31, 2019 FUND General Fund - 101 Amount of F.P.P Expenditures/Obligations P U R P O S E Amount of Allotment/s Actual Work Accomplished/Physical Output of Operations REMARKS Code Incurred (3) (5) (4) (1) (2) (4) (6) Appropriated Alloted/ Expenditures- Regula - Re-enacted RA 10964 FY 2018 , Continuing Contingent Fund and automatic Approriations 3,120,685,180.37 2,131,287,065.49 008 Finance, Administrative Services & Other Executive Offices 107,356,046.59 97,282,657.48 ● Consultative Meetings, FAS - Mandatory -GASS 51,514,488.22 34,193,700.22 ● Financial Reports FAS - Mandatory- Operations 46,807,238.65 29,809,514.94 ● Narrative Reports / Briefing Materials Confidential Fund 60,000,000.00 60,000,000.00 ● Policy Papers ● Support Peace Development and Strategic Establishment of new developments and strategies for FAS - MFO1 (PS) 26,599,626.32 26,594,048.63 peace agreements sustainability ● Support to consultations, meetings, IECs for the immediate passage and ratification of the Bangsamoro Organic Law ● Support to backchanelling, consultations/meetings with Moro Islamic Liberation Front (MILF) ● Support peace engagements with the Rebolusyonaryong Partido ng Manggagawa- Pilipinas/Revolutionary Proletarian Army/Alex Boncayao Brigade (RPM-P/RPA/ABB), Cordillera Peoples' Liberation Army (CPLA) and other peace tables ● Consultations/Meetings with local agencies/sectors to monitor the status of respective commitments to address the issues and concerns ● Strengthened existing security mechanisms and the continuing peace efforts and confidence building measures OPAPP Systems and Business Processes Draft OPAPP Information System Strategic Plan (ISSP). An OPAPP five-year Information Systems Strategic Plan (ISSP) for 2019 – 2023, a guiding strategy for planning and implementing new information communication and technology initiatives for OPAPP was drafted by the Information Communications and Technology Unit (ICTU). This will guide and inform decisions with a strategic view of the future of ICT systems and form an integral part of the organization’s future focus. This will continue to provide guidance for the information and technology direction of OPAPP on any changes to technology that are secure, stable and efficient. The ISSP for OPAPP will be refreshed accordingly since technology changes quickly. This will be reviewed yearly to ensure that OPAPP is on the right track doing ICT work and implementation. § Drafted, crafted and submitted ISSP to DICT last 28 June 2019 § Creation of OPAPP TWG for ISSP § Revision of the ISSP for the new OPAPP Organization Delivery and deployment of Microsoft Office 365. Office 365 is a line of subscription services offered by Microsoft that comes with premium apps like Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access (Publisher and Access available on PC only). The apps can be installed on multiple devices, including PCs, Macs, iPads, iPhones, Android tablets and Android phones. Moreover, some 164 OPAPP personnel have been given licenses and official OPAPP Business emails: [username]@peace.gov.ph Financial Management Information System (NGAS system) NGAS is defined as the New Government Accounting System for Finance Unit developed in-house by former IT Head last FY 2001. OPAPP was one of the first agencies to have an NGAS system in compliance with accounting and auditing rules. It was revised three (3) times and was maintained by the IT office that provides solution and contionuously updates ythe program. NGAS is composed of 5 modules:1) Budget, 2) General Accounting, 3) Check, 4) GAM, 5) Reference Files. NGAS was a system developed to produce relevant financial information about the past and present transactions of the agency. It also gives financial reports pertaining to the results of operations of all OPAPP Units in accordance with COA rules. Also, there is the so-called a) ORS system which stands for Obligation Request and Status that is available for all OPAPP units; and b) BURS system which stands for Budget Utilization Request and Status which means that only the Budget Section of the Finance Unit is the end-user. These two (2) systems are maintained to record allotments and obligations that reflect the fund status of the agency. All the above applications are being managed and supported by ICTU. OPAPP’s Submission of the Proposed Budget for FY 2020 In compliance to National Budget Memorandum Circular No. 131 on the Budget Call for FY 2020, on 3 May 2019, the OPAPP submitted its proposed budget for FY 2020 amounting to PhP11,492,420,000 to the Depatment of Budget and Management (DBM). This covers Personnel Services, Maintenance and Other Operating Expenses particulartly on the technical advisory and support services on the comprehensive peace process program, locally funded project for the normalization program in the Bangsamoro, and the implementation of the PAMANA program 4. OPAPP and DBP sign MOU to manage funds for Conflict-Affected Areas Page 1 The OPAPP and the Development Bank of the Philippines (DBP) signed on 10 August 2019 a Memorandum of Understanding that will enable OPAPP to further enhance the delivery of its socio- economic interventions to underdeveloped, conflict-affected areas. The MOU was forged in line with President Duterte’s directive to ensure the honest and prudent management of public funds intended for poor and conflict-vulnerable communities in Mindanao and other priority areas. The agreement is also in compliance with the President’s instructions for government financial institutions such as the Landbank and DBP to better serve the nation’s marginalized sectors and provide the much-needed financial services to “last-mile communities.” 5. Continuing streamlining of OPAPP business processes, updating of systems (including IT infrastructure and software and Finance and Administrative Services systems, conduct of QMS trainings) OPAPP continues to work on the streamlining of its business processes and systems through compliance and enhancement of various internal procedures such as the Information Systems Strategic Plan (ISSP), Budget and Treasury Management System (BTMS), and Monitoring and Evaluation system/s. The agency also continues to evaluate its programs, core functions, citizen’s charter, structure and other related areas in view of the planned Quality Management System (QMS) implementation. Orientations have been initiated on the QMS for various offices/units. OPAPP’s Submission of the Proposed Budget for FY 2020 OPAPP attended Congressional budget hearings and meetings within the month of September 2019 related to the agency’s FY 2020 budget proposal. The NEP for FY 2020 issued by the DBM only covered the agency’s regular funds for Maintrenance and Other Operating Expenses (MOOE) and Personnel Services (PS). There was no budget allocation for Capital Outlay (CO). Moreover, the PAMANA budget allocation only indicated allotments for DSWD, NCIP, and PhilHealth. OPAPP submitted its FY 2020 budget proposal to Congress (both Senate and House of Representatives) appealing for the PAMANA budget allocation to cover continuing programs in support to the different peace processes and to address gaps in conflict-affected areas. Policy Development and Advocacy; Planning and Compliance; M&E and Learning, 014 PEACE POLICY UNIT 10,288,370.66 9,574,525.98 Knowledge Management MONITORING & EVALUATION 026 402,185.06 320,050.60 (MFO1) The Peace Policy Units represents OPAPP in various inter-agency mechanisms and international PLANNING AND COMPLIANCE 012 3,631,973.38 2,936,258.77 bodies in the review, enhancement, and/or development of government policies and programs on UNIT priority issues or areas of concern of the peace process. MONITORING & EVALUATION 013 2,488,972.39 1,025,033.21 (GASS) 205 PEACE POLICY UNIT (PS-MFO) 3,961,745.32 3,961,745.32 Activities participated in by the PPU are as follows: PLANNING AND COMPLIANCE 220 1,662,183.21 1,662,183.21 UNIT (PS-MFO) · OPAPP-DILG Joint Memorandum Circular (JMC) on Guidance on Mainstreaming Conflict- MONITORING & EVALUATION Sensitivity and Peace-Promotion (CSPP) and Sectoral Concerns in the Comprehensive 221 1,370,620.35 1,370,620.35 (MFO1) Development Plan (CDP) of the Local Government Units (LGUs) in Conflict-Affected and Conflict- Vulnerable Areas To enjoin LGUs to adopt and utilize the Guidebook and Facilitator’s Manual on Mainstreaming Conflict-Sensitivity and Peace-Promotion in the Comprehensive Development Plans, a Joint Memorandum Circular (JMC) was drafted with inputs from both the DILG and OPAPP. The JMC seeks to: provide principles, guidance, and tools to facilitate mainstreaming CSPP and integration of sectoral concerns in the CDPs of cities and municipalities; and, highlight the important role of the province, local special bodies (LSBs), and the individual cities and municipalities in conflict prevention and peace-building initiatives. The aforementioned JMC was approved by the OPAPP Secretary and endorsed to the DILG on 15 February 2019. The DILG’s Bureau of Local Government Development (BLGD) then transmitted the JMC on 26 March 2019 requesting for OPAPP’s final review on the attached latest version of the subject policy which was refined based on inputs of the DILG’s Legal and Legislative Liaison Service (LLLS). The PPU shall then immed July 2019. 16,000,000.00 for the members of