Concordance® Administrator's Guide Concordance 10.24.0.160 Concordance Administrator's Guide No part of this work may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording, or by any information storage or retrieval system, without permission. While the information contained herein is believed to be accurate, this work is provided "as is," without warranty of any kind. The information contained in this work does not constitute, and is not intended as, legal advice. Concordance is a registered trademark and FYI is a trademark of Cloud9 Discovery LLC dba Cloudnine. Other products or services may be trademarks or registered trademarks of their respective companies. © 2021 CloudNine™. All rights reserved. Concordance® 10.24.0.160 Table of Contents 3 Table of Contents Chapter 1 Concordance 7 1 Conco..r.d..a..n...c..e.. .A..d..m...i.n...i.s..t.r.a..t..i.o..n............................................................................................. 8 Supporting Rev..i.e...w...e..r..s.. ........................................................................................................................................... 8 Indexing Data.b...a..s..e...s.. ............................................................................................................................................. 12 Indexing an..d.. .R..e..i.n..d..e..x..i.n..g.................................................................................................................................... 16 Stopw ords......................................................................................................................................................... 18 Punctuation......................................................................................................................................................... 20 Dictionary ......................................................................................................................................................... 22 Importing File.s.. ....................................................................................................................................................... 24 Concordan.c..e.. .D...a..t.a..b..a..s..e..................................................................................................................................... 26 Delimited T.e..x..t.................................................................................................................................................... 30 Delimiter Charact.e..r.s..................................................................................................................................... 41 E-Documen..t.s...................................................................................................................................................... 42 Transcripts......................................................................................................................................................... 46 Email and A..t.t.a..c..h..m...e..n..t.s....................................................................................................................................... 49 OCR Files ......................................................................................................................................................... 56 Managing Dat.a...b..a..s...e..s.. ........................................................................................................................................... 60 Backup an.d.. .A..r..c..h..iv..e........................................................................................................................................... 61 Modifying D..a..t.a..b..a..s..e..s.......................................................................................................................................... 64 Replicating. .D..a..t.a..b..a..s..e..s........................................................................................................................................ 69 Concatena.t.e..d.. .D..a..t.a..b..a..s..e..s................................................................................................................................... 81 Bulk Field F..o..r.m...a..t. .R..e..s..e..t..................................................................................................................................... 87 Deleting Re..c..o..r.d..s................................................................................................................................................ 89 Packing ......................................................................................................................................................... 91 Authority L.i.s..t.s.................................................................................................................................................... 92 Field Grou..p..s..................................................................................................................................................... 100 Managing Da..t.a... .................................................................................................................................................... 102 Splitting a.n..d.. .J..o..in..i.n..g.. .R..e..c..o..r..d..s........................................................................................................................... 102 Checking .f..o..r. .D..u..p..l.i.c..a..t.e.. .R..e..c..o..r.d..s....................................................................................................................... 103 Attachme.n..t.s..................................................................................................................................................... 106 Global Re.p..l.a..c..e..m..e..n..t.s........................................................................................................................................ 110 Exporting Da..t.a.. ..................................................................................................................................................... 113 Exporting. .D..a..t.a..b..a..s..e.. .S..t.r..u..c..t.u..r.e..s........................................................................................................................ 113 Exporting. .D..a..t.a..b..a..s..e.. .R..e..c..o..r..d..s........................................................................................................................... 115 Exporting. .D..e..l.im...i.t.e..d.. .T..e..x..t. .F..il.e..s........................................................................................................................... 119 Exporting. .T..r.a..n..s..c..r.i.p..t.s....................................................................................................................................... 129 Managing Im..a..g..e... .D..a...t.a.. ........................................................................................................................................ 131 Image Bas..e.. .M...a..n..a..g..e..m...e..n..t................................................................................................................................ 134 Media Paths and.. .F..o..l.d..e..r.s............................................................................................................................ 136 Rename or Dele.t.e.. .M...e..d..ia.. .K...e..y..s................................................................................................................... 137 OPT to CIB ......................................................................................................................................... 139 Overlay OPT to .C..I.B..................................................................................................................................... 141 Export CIB to OP..T....................................................................................................................................... 142 Page Count ......................................................................................................................................... 144 Concorda.n..c..e.. .V...i.e..w...e..r...................................................................................................................................... 145 Concorda.n..c..e.. .N...a..t.iv..e.. .V...i.e..w...e..r........................................................................................................................... 145 Exporting Image.b..a..s..e.. .D..a..t.a.......................................................................................................................... 146 © 2021 CloudNine™. All rights reserved. 4 Concordance Classic Concorda.n..c..e.. .I.m...a..g..e......................................................................................................................................... 146 Loading Image F..il.e..s.................................................................................................................................... 149 Scanning Image.s........................................................................................................................................ 152 Document Break..s....................................................................................................................................... 155 Volume Files ........................................................................................................................................