Onity 2232 Northmont Parkway Suite 100 Duluth, GA 30096 USA Tel 770 497 3949 Tel 800 424 1433 www.Onity.com File Submission Guidelines Supported Transfer Media Physical Media: Zip (100MB), Jaz (1GB and 2GB), SuperDisk (120MB), and CD/DVD (CD-ROM, CD-R, CD+/-RW, DVD-ROM, CD+/-R, and CD+/-RW), and 3.5” floppy disk. Media can be formatted for Mac OS HFS, Mac OS HFS+, DOS FAT, FAT32, NTFS, or ISO-9660 (“PC Format”) as appropriate. Electronic Media: Email, FTP, and WamNet! Please send Email with attached files (attachments greater in size than 10MB are not recommended for Email transmission) to the CSR handling your job. Our general-use FTP site can be accessed with the following settings in your FTP client application (Fetch, Interarchy, WS-Ftp, etc): Host: IP=12.172.99.209 Username: ftpfiles Password: nv%ftp You can also access the site via a web browser using the following URL: ftp://ftpfiles:nv%[email protected] for all web browsers except Internet Explorer. ftp://[email protected] for all web browsers including Internet Explorer; The browser will display a dialog box to enter the password. Please Email your CSR to inform them that you have uploaded something. Please provide the names of the file(s)/folder(s) that you are uploading so that they can be more easily located on the FTP server. Please contact your CSR for information regarding WamNet! File submissions. File Compression/Archiving Reccommended: When sending files electronically, the use of file-level compression/archiving can greatly increase the chances of a file or group of files retaining their integrity during the transfer process. If you are sending several files and/or a number of files organized into folders, it is recommended that you archive the files and folders using a compression/archiving utility like StuffIt Deluxe or WinZip. StuffIt and Zip formats are available on both the Macintosh and Windows platforms both in the form of payware and shareware utilities. Macintosh computers with Mac OS 8 or later installed already include StuffIt utilities in the default/stock installation. StuffIt Deluxe (pay- and share-ware editions) can be downloaded from http://www.allume.com/. WinZip (pay- and share-ware editions) can be downloaded from http://www.winzip.com. We can also accept tar (.tar), gzip (.gz), tar-gzip (.tgz), .rar, and other file compression/archiving file formats. Preferred Applications Please contact your customer service representative regarding use of applications and versions not listed below. If you are unsure of the application used to create a file, please contact your customer service representative. Mac OS (Classic/Mac OS X) Windows QuarkXPress 6, 7 Corel Draw X3 Pagemaker 6.5 Acrobat 4* Illustrator CS3 (“13”) Acrobat 8* InDesign CS3 Freehand MX (“10”) Photoshop CS3 Acrobat 4* Acrobat 8 * * Special note regarding PDF submissions: · PDFs should normally be supplied only for use as reference or FPO artwork. · PDFWriter-generated PDFs are severely limited in the quality of data they contain. These types of PDFs should be avoided unless the PDF is intended only for reference or FPO. · If PDFs are sent for use as original artwork (“Production-Quality,” see next bullet point), steps must be taken by to ensure that the PDF contains high-resolution images and/or vector artwork, as appropriate. · Production-quality PDFs must be created using Apogee Normalizer, Apogee Create, or correctly a configured Acrobat Distiller application. · Some Production-Quality PDFs may still be unusable because of flattening processes that will take place when there are transparency or dynamically-generated filter effects (e.g. drop shadows). · PDFs, in general, do not contain as much information as EPS files of the same artwork. PDF is a simpler format than EPS and may contain resolution- and/or quality- compromised artwork when compared to an EPS file. · We have the ability to “scavenge” PDFs for the artwork we need for a given job. Our success will be determined by the quality of the PDF. Our preflight process will identify any deficiencies and we will request replacement artwork if necessary. Gathering/Collecting Files Please make sure to send all files and fonts required to output your job. Failure to include needed fonts and/or images will delay production of your job. Fonts Whenever practical, please convert your type to outlines. Text supplied as outlines are vector graphics and do not require that we have the font(s) on-hand for output purposes. Please note that the drawback to supplying text in this manner is that we will not be able to make copy changes if you determine that your supplied text needs correction. If you need to send fonts, please ensure that they are in any of the following formats: PostScript Type 1, PostScript Type 3, OpenType (.otf), or TrueType (.ttf). When sending PostScript Type 1 and Type 3 fonts, you must send the bit-map font file (“font suitcase”) and the printer font file(s). Image Specifications Our minimum resolution for most image types is 300dpi. Our preferred resolution is 350dpi. There are two exceptions: File Submission Guidelines v2.1 Onity ADA (Last Updated 3/3/2008) Page 2 of 8 · Black and white (line-art or “1-bit”) images should be provided at a minimum resolution of 1200dpi. These resolutions assume that you are providing the image at the final, “full” size. Supply 1-bit images at lower resolutions will result in reduced print quality on the end-product. · Copy-dot scans must be provided at exactly 2400dpi and cannot be enlarged or reduced. Use the following guidelines to determine the “appropriate” resolution for black and white, grayscale and color images: · If an image is to be printed at 100% (i.e., same-size), it must be supplied at the minimum or preferred resolution for its image type as stated above. · If an image is to be printed at less than 100% (i.e., a reduction of the supplied image), it can be provided at a resolution lower than the minimum or preferred resolutions. For example, an image printed at 50% of supplied size should be 150dpi to 175dpi. o Use this formula: Supplied Resolution, in dpi = (Reduction Percentage) x (Minimum or Preferred Resolution). · If an image is to be printed at greater than 100%, (i.e. an enlargement of the supplied image), the image must be provided at a higher resolution than the minimum or preferred resolutions. For example, an image printed at 200% of supplied size should be 600dpi or 700dpi. o Use this formula: Supplied Resolution, in dpi = (Enlargement Percentage) x (Minimum or Preferred Resolution). Reduced, enlarged, over- or under-resolution images may not produce the desired results and may cause complications during production. If you are re-purposing art intended for larger form-factor (e.g. letter-size sales slicks or poster-size pages), please consider downsampling these images so that their effective resolution is either our minimum or preferred resolution at CR80 or CR50 size. If you send a full-resolution file intended for a lager form-factor, it will take longer to process your files and there will be little or no benefit. Be aware that if you “build” a layout at a size other than acutal/same-size, we will have to reduce or enlarge it as appropriate so that it will fit in our standard production template. If you do not honor the position of safety- and trim-line, and/or supply insufficient bleed, those conditions could be made worse by our standard production process. To correct these problems, elements of your layout may need to be repositioned or the edge of images cloned to create bleed. This will delay processing of your job and you may be charged for these corrections. Image Formats Images should be supplied in either TIFF, EPS, or JPEG (see note below) format. Please set the color mode of your files to CMYK, grayscale, duotone (includes monotone, tritone, and quadtone), or multi-channel as appropriate. Note about JPEG images: JPEG compression will create “artifacts” in an image which affect both the overall image quality and color. “Artifacts” are discrete areas of an image, usually small with respect the size of the image which are not part of the original scan or photograph and appear to be spots, dirt, or mirage-like distortions in the image. The undesirable effects of artifacts are inversely proportional to image resolution—i.e., lower resolution images will be affected by artifacts more than high resolution images. Regardless of the resolution, please use the highest quality (i.e. lowest compression) setting when creating original JPEG files. If the JPEG was supplied to you with a low quality setting, it is not possible to improve the JPEG by re-saving it with a higher quality setting. Re-saving a JPEG file will incur a compression-cycle which will introduce new artifacts. Note about BMP/GIF/PCX images: File Submission Guidelines v2.1 Onity ADA (Last Updated 3/3/2008) Page 3 of 8 BMP, GIF, and PCX are inappropriate formats for full-color images because these file- formats use indexed color palettes. We do not use these formats directly and have to convert them into TIFF or EPS format for production. Adobe Photoshop™ If available, you should supply original, layered Photoshop files to supplement the “final” TIFF and/or EPS images you send. Photoshop files with all layers intact allow us to make alterations to your artwork that might be required to accommodate a printing-process issue you might not be aware of. Do not use the “16-bits/channel” setting for images in Photoshop.