Llanrhidian Higher Community Council Minutes of the Finance & Property Sub-Committee Meeting Held Remotely on Zoom on Monday, 8th March 2021 at 6.00 p.m. Present: Councillor P Tucker (Chair) presided Councillors: N Doyle, S Phillips and T Snell Also Present: Councillor A Lewis-Pudduck (Minute No.90 only) Officers: J Parkhouse – Clerk to the Community Council 87. Apologies for Absence Apologies for absence were received from Councillors L Davies and M Roberts. 88. Disclosures of Personal and Prejudicial Interests In accordance with the Code of Conduct adopted by Llanrhidian Higher Community Council, no interests were declared. 89. Minutes Resolved that the Minutes of the Finance and Property Sub-Committee meeting held on 2nd November 2020 be signed and approved as a correct record. 90. Hanging Baskets Update Further to discussions that took place at the Community Council meeting held on 18th February 2021, the Clerk provided Councillors with an update he had received from Swansea Council. The Sub-Committee discussed the options available for the location of two 3 tier planters in Crofty, Llanmorlais and some additional off the main road sites. Resolved that: - 1) The Clerk orders two 3-tier planters from Swansea Council to be placed in front of Crofty Nursery, Pencaerfenni Lane and on New Road, at the entrance to Pencaerfenni Lane, Crofty; 2) The Clerk works with Councillor Mark Thomas to identify possible additional locations for flowers off the main road in the Penclawdd and Llanmorlais Wards. 91. Future Projects The Sub-Committee discussed various options available for future projects and highlighted the need to have site visits to all the Council’s sites, particularly both playgrounds. It was commented that Penclawdd Playground required updating and was extremely busy, being well used throughout the year. Examples of other playgrounds around Swansea were discussed, along with planning and budget for specific projects. The need for the Council to unite to raise sufficient funding and deliver projects was emphasised. Councillor T Snell added that there were a number of smaller maintenance jobs to be completed at Dan Y Graig Pavilion, Penclawdd Recreation Ground, Graig Y Coed and Llanmorlais Recreation Ground which should be grouped together to make the work worthwhile for a contractor. Councillor N Doyle stated that progress had been slow with regards to playground development, largely as a result of the Covid 19 Pandemic. He added that all works must be in line with British Standards, the Council needed feedback from any consultation undertaken and a proposed scheme needed to be discussed as soon as possible in order for the Council to tender for the improvement works. It was further commented that once the outcome of the Graig y Coed Woodland Project was known, the Council should contact Penclawdd AFC with a view to discussing urgently needed developments at Dan Y Graig. Councillor N Doyle added that he would forward links to portacabin style changing rooms which were available to purchase online, which could be a possible option for the site. Resolved that: - 1) A meeting be organised in April 2021 to discuss playground provision and Councillors L Davies / M Roberts report on progress made; 2) Councillor T Snell organises a list of works required at the Council’s various sites in order to obtain quotations; 3) Councillor N Doyle forwards links to portacabin style changing rooms available to purchase online and the Clerk makes enquiries; 4) Councillor T Snell / the Clerk progress discussions with Penclawdd AFC regarding Dan Y Graig Pavilion. 92. To Monitor the Council Budget 2020-2021 and to Note the Council Budget for 2021-2022 The Clerk presented an updated Council Budget 2020-2021 and Council Budget 2021-2022 report. Resolved that the contents of the report be noted. 93. Community Council Insurance 2021-2022 The Clerk presented a report regarding Community Council Insurance 2021- 2022. It was explained that the current 3-year Community Council insurance policy was due to expire in June 2021. The current policy was managed by Came & Company, who are insurance brokers and specialise in local government policies. In previous years, the Community Council had requested that Came & Company provide 3 quotations in order for the Council to decide upon the best policy. However, due to ongoing issues with potential claims on our current policy, Councillors have been unhappy with the service provided by AXA, our current insurers. In addition, in order to attempt to reduce costs, whilst still having sufficient cover, it was proposed that additional quotations be sought from other insurance providers. Resolved that the Clerk proceeds with obtaining at least 3 quotations in respect of Community Council Insurance 2021-2022. 94. Finance & Property Sub-Committee Action Tracker The Clerk presented a ‘for information’ report which provided an updated Sub- Committee Action Tracker. 95. Council’s Property Maintenance Schedule The Clerk presented the updated Council property maintenance schedule for discussion. It was noted that the schedule would be updated to reflect that Councillor N Doyle had recently undertaken a risk assessment of the Penclawdd station sign and lecterns along the cycle track in Penclawdd. Resolved that the contents of the report be noted. 96. Council Assets. Resolved that the contents of the report be noted. The meeting ended at 6.35 p.m. Chair .