Aerodrome Manual Part 5 Safety Management System Issue 13 Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 1 - 1 Section 1 Preface and Contents PREFACE The Safety Management System (SMS) applicable to the operation of Tingwall Airport is defined and explained in this part of the document. This document also aims to explain the principles of Safety Management and why safety must be managed in a systematic manner. The SMS includes the Tingwall Policy, and all operational documents are subservient to this. This part of the Aerodrome Manual: Clarifies the purpose behind Safety Management Systems Explains the purpose behind the procedures Identifies safety and quality management responsibilities and accountabilities Outlines the Tingwall Airport Safety Management System Provides a reference system. Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 1 - 2 Section 1 Preface and Contents Section PART 5 SAFETY MANAGEMENT SYSTEM [SMS] SMS 1 Preface and Contents SMS 2 Glossary of SMS Terminology SMS 3 Introduction to SMS SMS 4 Safety Policy Statements SMS 5 Standards and Compliance SMS 6 Safety Accountability SMS 7 Safety Systems SMS 8 Safety Assessment and Assurance SMS 9 Safety Learning Process SMS 10 Monitoring and Auditing SMS 11 Review Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 2 - 1 Section 2 Glossary of SMS Terminology SMS Specific Glossary Accident An unintended event or sequence of events that cause death, injury, environmental or material damage Accountability The obligation to give account for the control and discharge of responsibilities Accountable Held to give account for discharge of responsibilities Airport Operating Staff All persons whose duties are concerned either with ensuring that the Airport and airspace within which its visual traffic pattern is normally contained are safe for use by aircraft, or whose duties require them to have access to the Airport manoeuvring area or apron Competence Knowledge, experience, training and an ability to apply each Contractor Any organisation, other than the Airport Authority, providing services within the Airport and Airport Licensed Area Hazard A physical situation, often following from some initiating event, that can lead to an accident Incident All undesired circumstances and ‘near misses’ which could cause accidents Inspection An inspection is the process of examining, checking or looking at a product or activity Mitigation The methods by which hazards will be eliminated or their effect minimised in order to achieve the safety requirement Monitoring Checking the effectiveness of systems, procedures, equipment and personnel Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 2 - 2 Section 2 Glossary of SMS Terminology Occurrence Includes accidents, incidents and any other event which has safety implications Proactive Taking the initiative to control a situation Reactive Taking action subsequent to an event Responsibility Having an agreed duty to control and discharge assigned or implied tasks Responsible Exercising the agreed duty to control and discharge assigned or implied tasks Qualitative Those analytical processes that assess system and aeroplane safety in a subjective, non- numerical manner Quantitative Those analytical processes that apply mathematical methods to assess system and aeroplane safety Regulatory Requirements stipulated by the various Requirement regulatory organisations governing airport/departmental equipment, procedures or personnel, or, additional standards as may be necessary in a particular set of circumstances Risk Is the combination of the probability, or frequency of occurrence of a defined hazard and the magnitude of the consequences of the occurrence Risk Assessment Assessment of the system or component to establish that the achieved risk level is lower than or equal to the tolerable risk level Safety Freedom from unacceptable risk or harm Safety Assessment A systematic, comprehensive evaluation of an implemented system to show that the safety requirements are met Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 2 - 3 Section 2 Glossary of SMS Terminology Safety Audit A systematic and independent examination to determine whether safety related activities and related results comply with planned arrangements and whether these arrangements are suitable to achieve safety objectives and are implemented effectively Safety Case A documented account of the evidence, arguments and assumptions to show that system hazards have been identified and controlled, both in engineering and operational areas, and that qualitative and quantitative safety requirements have been met Safety Objectives A planned and considered goal that has been set by a design or project authority Safety Policy The fundamental approach to managing safety and that it is to be adopted within an organisation and its commitment to achieving safety Safety Management The systematic management of the risks to System achieve high levels of safety performance Safety Requirements The requirements for safety features to be met by a system Severity The potential consequences of a hazard System A combination of procedures and personnel actions organised to achieve a function. Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 3 - 1 Section 3 Introduction to SMS 1. INTRODUCTION ‘Safety Management’ is an integral part of aviation vocabulary. Tingwall Airport aspires to comply with CAA regulations, which require Airport Licence Holders to have a system for managing safety within the licensed area. It is recognised that absolute safety is unachievable but that systematic management of safety issues will minimise the likelihood of unsafe events. Simply, Safety Management is the management of risks; risks to personnel, to aircraft and to the business itself. Safety Management is about having policies, procedures and mechanisms in place to ensure that risks to safety are minimised. More importantly, the management of safety at Tingwall Airport involves the development of a culture in which Tingwall Airport personnel are focused on the safety priority. This will afford the best opportunity of ensuring that all system components (human, equipment and procedural) co-operate to meet the highest possible standards of safety consistent with the legal duty of care. The possibility of improving safety will always be present. This Part of the Aerodrome Manual is intended to guide and build upon industry ‘Good Practice’ to achieve a working operation and environment as safe as is reasonably practicable. This systematic management of safety is intended to contribute to a safe aviation environment in the interests of customers, stakeholders, management and staff. Safety Management will continue to evolve at Tingwall Airport in the light of experience and all personnel are encouraged to contribute to this developing process within the Just Culture developed by the Airport Management team. The requirement for systematic and auditable management, combined with a commitment to analytical appraisal of performance and continuous improvement is a demonstration of best practice. Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 3 - 2 Section 3 Introduction to SMS 2. SUMMARY OF KEY SMS PRINCIPLES POLICY Identification & Assessment of Risk Planning & Monitoring and Implementing Auditing [Managing the Risk] Learning from Experience Incidents/Occurrences Review The above diagram outlines the key principles of Safety Management. Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 3 - 3 Section 3 Introduction to SMS POLICY The commitment of the organisation to safety and the direction to be followed on particular matters. IDENTIFICATION and ASSESSMENT of RISK Translation of the Policy into Practice. The systematic process of examining every aspect of the Airport operation in order to determine how each risk can be managed appropriately. PLANNING and IMPLEMENTING The means by which the management of personnel, equipment and procedures is organised in order to contribute to the risk management. LEARNING from EXPERIENCE The technique of incorporating lessons learned locally, or from within the aviation industry, into local procedures. This includes airport personnel feeling they can contribute to the continuous improvement of systems as part of the Just Culture. MONITORING and AUDIT This process compares what is being achieved with what was intended to be achieved; it also examines the adequacy of procedures, equipment and personnel. Techniques such as inspection, monitoring and audit are commonly utilised. REVIEW Assessing the effectiveness of the SMS. This Manual seeks to outline how Tingwall Airport will utilise the above process. Tingwall Aerodrome Manual Part 5 Issue 13 Uncontrolled Issue date 01 January 2021 Part 5 SMS SMS 4 - 1 Section 4 Safety Policy Statements 1. AVIATION SAFETY POLICY STATEMENT Safety is the first priority in all activities. We are committed to developing, implementing and improving management systems and processes to ensure that all our aviation activities, whether using in-house or contracted out resources, uphold the highest appropriate level of safety performance and meet national standards. Our Commitment