File 0540-30-0003 CITY OF POWELL RIVER COMMITTEE OF THE WHOLE MEETING TUESDAY, OCTOBER 31, 2017 (3:30 PM) COUNCIL CHAMBERS, CITY HALL AGENDA 1. ADOPTION OF AGENDA 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting 3 - 8 held October 17, 2017. 3. DELEGATIONS 3.1 Jeremy Dunn, Executive Director of the BC Salmon 9 - 40 Farmers Association regarding an update on the Salmon Aquaculture Industry including an Overview of the Association's Sustainability Progress Report and the Results of its Economic Impact Study. 3.2 Michael Matthews, President and Mike Robinson,Treasurer of Pacific Region International Summer Music Academy, PRISMA, update regarding the organization's activities. 4. CORRESPONDENCE 4.1 Letter from Chair Rod Wiebe, Powell River Public 41 Library, regarding dedication of a space in honour of Dr. Geraldine Braak 5. REPORTS 5.1 Report dated October 31, 2017 from the Director of 42 - 68 Planning regarding a Request to Consider Voluntary Compliance of Existing Right of Way in Contravention to Agricultural Land Commission Act and Procedural Regulations. 5.2 Community Engagement Reports - Councillors 5.3 Youth Council Report - Councillor Leishman 5.4 Action List dated October 31, 2017 69 - 77 6. UNFINISHED BUSINESS 7. NEW BUSINESS 7.1 November 14, 2017 Committee of the Whole Meeting - Change to Location and Time. Recommendation: That the November 14, 2017 Committee of the Whole Meeting be changed to a 2:15 pm start time, in the Max Cameron Theatre at Brooks Secondary School. 8. QUESTIONS 9. ADJOURNMENT Page 2 of 77 DRAFT OCTOBER 17, 2017 Committee of the Whole Meeting Minutes File 0540-30-0005 CITY OF POWELL RIVER Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, October 17, 2017 at 3:35 PM. PRESENT: Councillor R.G.W. Brewer (by telephone) Councillor M.J. Hathaway Councillor C.A. Leishman Councillor J.G. Palm Councillor R.R.D. Southcott ALSO PRESENT: Mac Fraser, Chief Administrative Officer Chris Jackson, City Clerk/Recording Secretary Tor Birtig, Director of Infrastructure Services Ray Boogaards, Director of Parks, Recreation and Culture Kathleen Day, Chief Financial Officer Thomas Knight, Director of Planning Services Jason Gow, Senior Planner Rocky Swanson, Deputy Director of Fire and Emergency Services Members of the Public Media Representatives ABSENT WITH LEAVE: Mayor D.J. Formosa Councillor K.G. Skadsheim 1. ADOPTION OF AGENDA Additions: 7.1 Fireworks Bylaw - Councillor Leishman 7.2 New Seismic Concrete Technology for Upgrading Civic Buildings - Councillor Leishman Moved and seconded that the agenda for the October 17, 2017 Committee of the Whole meeting be adopted, as amended. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting held October 3, 2017 Moved and seconded that the minutes of the regular Committee of the Whole meeting held October 3, 2017 be adopted. CARRIED Page 3 of 77 OCTOBER 17, 2017 Committee of the Whole Meeting Minutes File 0540-30-0005 3. DELEGATIONS Naomi Brunemeyer, Director, Regional Development for BC Housing to advise Council of New Affordable Housing Funding Options from BC Housing By unanimous consent, staff was directed to prepare a recommended motion for the October 19 Council meeting, such that Council will submit an Expression of Interest to the New Affordable Housing Funding Options Program to BC Housing by the October 27 deadline. 4. CORRESPONDENCE 5. REPORTS 5.1 Report dated October 17, 2017, from the Director of Infrastructure regarding Former Barge Facility Building Removal Tender Award By unanimous consent, the report dated October 17, 2017, from the Director of Infrastructure regarding Former Barge Facility Building Removal Tender Award was referred to the November 2 Council meeting. 5.2 Report dated October 17, 2017, from the Director of Infrastructure regarding First Aid Room By unanimous consent, the report dated October 17, 2017, from the Director of Infrastructure regarding First Aid Room was referred to the October 19 Council meeting. 5.3 Report dated October 17, 2017, from the Director of Infrastructure regarding Airport Landfill Funding By unanimous consent, the report dated October 17, 2017, from the Director of Infrastructure regarding Airport Landfill Funding was referred to the October 19 Council meeting. 5.4 Report dated October 17, 2017 from the Director of Planning Services regarding Development Variance Permit 206 - 5551 Park Avenue Moved and seconded that staff be directed to give notice in accordance with Section 499 of the Local Government Act of Council’s intention to consider issuance of Development Variance Permit 206 to vary Zoning Bylaw 2100, 2006, by relaxing the minimum width requirement of the R2 Zone from 20 meters to 14.5 meters for the property located at 5551 Park Avenue and legally described as Lot B Block D District Lot 5305 New Westminster District Plan 7040 to facilitate a two-lot subdivision of the property. CARRIED Page 4 of 77 OCTOBER 17, 2017 Committee of the Whole Meeting Minutes File 0540-30-0005 5.5 Community Engagement Reports – Councillors Councillor Hathaway reported on her attendance at a number of recent meetings: Regional District Solid Waste Management Meeting held October 4, and commended the Let’s Talk Trash Team for their efforts; Picnic table dedication at Mowat Bay in recognition of Jenna Kendrick’s community contributions; Ministry of Transportation quarterly meeting held October 10, noting the Hwy101 realignment study is now completed with the recommendation that it remain as is; Bear Smart Communities meeting October 12; Emergency Planning Committee meeting with BC Ferries speaking on evacuation procedures and the development thereof; Wildwood Ratepayers meeting, recognizing Tor Birtig, Director of Infrastructure who gave a well received presentation on the Liquid Waste Management Plan; Local Bar regarding the limited court time available in Powell River with the intent to advocate for additional time; and Affordable Housing Working Group meeting with guest speaker Naomi Brunemeyer, Director, Regional Development for BC Housing. Councillor Leishman reported on her attendance at a number of recent meetings: The Story of The Patricia Theatre event on October 5; Ministry of Transportation quarterly meeting held October 10, noting discussion for Bike and Pedestrian lanes from Alberni St to Townsite was discussed with possible funding sources through grants; and Regional District Solid Waste Management Meetings held at the Recreation Complex, Lund, and Tla’amin Nation, also recognizing the efforts of Regional District staff and the Let’s Talk Trash Team. Councillor Palm reported on his attendance at the Regional District Solid Waste Management Meeting held October 4, and acknowledge the excellent efforts of Regional District staff and the Let’s Talk Trash Team. Councillor Brewer reported on: Ministry of Transportation quarterly meeting held October 10, noting that road safety concerns throughout the City and the Region are discussed and encourages people to reach out to Council and MOT staff, who in turn can follow up; further he is working with a Councillor from Gibson’s regarding MOT “Local Area Specifications” for Hwy 101; and, Working with lower mainland groups regarding ride sharing and integration with BC Transit. Page 5 of 77 OCTOBER 17, 2017 Committee of the Whole Meeting Minutes File 0540-30-0005 Councillor Southcott reported on: Bear Smart Communities meeting October 12, considered possible phase-in of bear-proof organics collection bins; Library Board Meeting noting that library attendance is up 35% from last year at this time, and circulations are up 38%; Attending, on behalf of the Mayor, the Italian Community Club 80th Anniversary; Emergency Planning Committee meeting with BC Ferries noting the challenge of not just evacuation but of possibly receiving evacuees from other areas; and, The possibility of a new Townsite Ratepayers Association being created. 5.6 Youth Council Report - Councillor Leishman Councillor Leishman commented that meetings and discussions have occurred with recommendations to come forward at a later date. 5.7 Action List The City Clerk provided an overview of the list, with the following items being discussed: #11. Municipal Response to Truth and Reconciliation Report: the Chief Administrative Officer commented that he will be attending upcoming reconciliation sessions in November, which will assist informing the report Councillor Southcott provided an update on the Hɛhɛwšɩn Canoe Carving project stating that the large canoe is progressing quickly and the smaller canoe with start shortly. As things progress a date will be firmed up, but November 25 is likely to be the unveiling ceremony date. #22 Garbage Truck Replacement Purchases: the Director of Infrastructure commented that the trucks started on routes this week along with the organics trial, which includes approximately 400 households. #24 Solar Energy Production Feasibility: the Director of Infrastructure commented that a draft of the study is now complete; By unanimous consent, staff is directed to forward the Draft Solar Energy Production Feasibility study to the Sustainability Committee for review and comment to Council. Page 6 of 77 OCTOBER 17, 2017 Committee of the Whole Meeting Minutes File 0540-30-0005 Invasive Plant Management Plan: By unanimous consent, the Invasive Plant Management Plan project is removed from the 2019 and Beyond work plan, and added to the 2018 work plan as a priority item. Tree Protection Bylaw Review: this item was discussed in relation to several other projects from the previous couple of years. It was pointed out that the recent Tree Protection Bylaw Amendment was narrow in scope and the larger review remains outstanding. By unanimous consent, the Action List is updated such that the Tree Protection Bylaw Review be added to as a priority item to the 2018 work plan, and that the scope include: maximum height of trees and protection of viewscapes; addresses concerns raised by delegate Trish Barnsley at the Jun 13 COTW meeting; and that amendments to the bylaw be more equitable, flexible and in keeping with other jurisdictions that regulate tree cutting.