LUCERNE 2021 WINTER UNIVERSIADE AN OVERVIEW DELEGATION SERVICES 20 January 2020 OVERVIEW • Event • Accreditation • Accommodation • Arrival & Departure / Transport • Food & Beverage • University of Lucerne • Delegation Services • Sport • Ceremonies • FISU World Conference 3 ABBREVIATIONS FISU International University Sports STK Short Track Speed Skating Federation IF International Federation ALP Alpine Skiing NUSF National University Sports Federation SBD Snowboard WU2021 Winter Universiade 2021 FRS Freestyle Skiing OAS Online Accreditation System CUR Curling ITO International Technical Official BTH Biathlon OC Organising Committee SOR Ski Orienteering IHO Ice Hockey CCS Cross-Country Skiing FSK Figure Skating HoD Head(s) of Delegation 4 LUCERNE 2021 5 VENUES 6 HOST CITY LUCERNE Lucerne is embedded within an impressive mountainous panorama with Rigi, Pilatus and Titlis, covered in a magical blanket of fluffy snow in winter. 7 #WelcomeHome • Sports • Accommodation • Ceremonies • Universiade Park • Cultural Activities 8 LUCERNE 2021 FACTS AND FIGURES Dates 21 to 31 January 2021 1600 athletes Participants from more than 50 countries Volunteers 3000 Sports 10 67, designed by students of the Sets of Medals Lucerne School of Art and Design Venues 7 9 CONTACT Delegation Services Our team is ready to assist you and all delegation members. If you have any questions regarding the event, please contact us by email: [email protected] 10 ACCREDITATION 11 ATHLETES PARTICIPATION REQUIREMENTS Only the following may participate as athletes in the Winter Universiade: a) students who are currently officially registered as proceeding towards a degree or diploma at university or similar institute, the status of which is recognised by the appropriate national academic authority of their country b) former students of the institutions mentioned in a), who have obtained their academic degree or diploma in 2020 All athletes must satisfy the following conditions: • be a national of the country they represent (with exception of Figure Skating – see Figure Skating Sports Regulations) • be at least 18 and no older than 25 years of age on 31 December 2021 (i.e. the athletes must be born between 1 January 1996 and 31 December 2003) • Athletes participating in FISU sport events must represent the same country as in events of their respective International Federation, changes of sport nationality must follow respective IF rules • No athlete or official under a current suspension from FISU, IF or the national federation of his/her country may take part in the Winter Universiade 12 ACCREDITATION TIMELINE Registration Description Submission Opening of Deadline for Step Registration Registration PI Intention of Participation OAS 21.1.2020 21.3.2020 Submission of the intention of the NUSF to participate at the WU2021 – The NUSF must submit the contact details of the NUSF and contact information of the representative of their delegation responsible for the accreditation and entries G-Individual General Entry for Individual Sports OAS 22.3.2020 21.6.2020 Sports Submission of the preliminary information on the number of athletes and sport officials for each sport individual sport as well as total number of administration officials, medical staff and media liaison planned to participate at the WU2021 G-Team General Entry for Team Sports OAS / Team 22.3.2020 21.6.2020 Sports Submission of the final engagement for team sports – According to FISU deposit to be regulations, a team deposit of EUR 5’000 must be paid to FISU within the paid to FISU same deadline (21.6.2020) in order to confirm the entry and be considered for the team selection 13 ACCREDITATION TIMELINE Registration Description Submission Opening of Deadline for Step Registration Registration Q Quantitative Entry OAS 22.6.2020 21.9.2020 Submission of the detailed number of athletes participating in each sport and event (discipline) as well as quantity of sport officials by sport, administration officials, medical staff, media liaison and extra officials / additional officials. N Nominative Entry ITO OAS 22.6.2020 21.9.2020 Submission of the proposed International Technical Officials for the following sports: Ice Hockey, Figure Skating, Short Track Speed Sakting I Individual Entry OAS 22.9.2020 21.12.2020 Individual entry is the final stage of registration via the Online Accreditation System, it includes the submission of personal data details of each participant, sport entries data (for athletes only) and travel data for all participants. Accreditation cards will be issued on the grounds of the data provided in the Individual Forms (family name, given name, nationality, passport number, gender, address, etc.) 14 PAYMENT Fee Description Payment Date of Payment Invoice Deadline Participation Pre-payment participation fee (EUR 75 per athlete and delegation officials per day, min. Payment to be 22.9.2020 21.10.2020 Fee – 50% Pre- 50% payment of total cost of the stay per athlete and delegation officials based on the Q- sent to the OC Payment Entries submitted data and on an 11 day stay) Participation Payment of the remaining participation fee (total cost of the stay per athlete and delegation Payment to be 22.12.2020 07.1.2021 Fee – Full officials based on arrival and departure dates deducting the pre-payment already done by sent to the OC Payment 21.10.2020) as well as the ITO contribution fee for the sports concerned ITO Payment of the ITO contribution fee per athlete / team for the sports concerned, based on Payment to be 22.12.2020 07.1.2021 Contribution the invoice that will be sent to the delegation by the OC sent to the OC Fee Late Entry Fee EUR 200 per day for each participant entered after the entry deadline (late entries will only Payment to be be accepted in special circumstances and with the approval of FISU) sent to the OC Extra Official EUR 200 per day for each extra official (special request must be presented to FISU at the Payment to be Fee time of the deadline for quantitative entries on 21.9.2020) sent to the OC 15 VISA On the official website of the Ministry of Foreign Affairs you can find the list of countries whose citizens must apply for VISA in order to enter Switzerland. Please refer to the following link: https://www.sem.admin.ch/dam/data/sem/rechtsgrundlagen/weisungen/visa/bf m/bfm-anh01-liste1-d.pdf For example, the following countries need VISA to enter Switzerland: Afghanistan, Armenia, Belarus, China, Indonesia, Kazakhstan, Kyrgyzstan, Lebanon, Mongolia, Philippines, Russian Federation, Thailand, Tajikistan, Turkey, Uzbekistan 16 VISA Visa are granted for all participants free of charge (We will inform you at a later date how to proceed) 17 ACCOMMODATION 18 ACCOMMODATION – DELEGATIONS • 3 Clusters: Lucerne / Lenzerheide / Andermatt • Hotel Concept • Allocation by sport and by delegations • 2, 3 & 4 star hotels • Operating Dates: 16.1. - 2.2.2021 (Lenzerheide: 16.1. - 30.1.2021, with possibility of allocation in Lucerne afterwords) 19 HOTELS IN LUCERNE • ALP, SBD & FRS allocated by delegations in different hotels near waxing room • Various hotels for STK, FSK, CUR and IHO 20 HOTEL MAP LUCERNE FISU Hotels Schweizerhof Astoria Delegation Hotels Universiade Park 1 University of Lucerne Lucerne Train Station (1) 21 HOTELS IN LENZERHEIDE • BTH and SOR athletes are accommodated in a hotel, only 5 km resp. a 10’ drive away from the competition venue 22 ANDERMATT-REALP • CCS athletes are accommodated in various hotels throughout the village • Dining Hall is located in the Radisson Blu Hotel Reussen, Andermatt 23 HOTEL MAP ANDERMATT 1 Delegation Hotels (1-6) Andermatt Train Station (7) 7 2 4 3 5 6 24 ARRIVAL & DEPARTURE / TRANSPORT 25 ARRIVAL AND DEPARTURE Points of Arrival By Plane Airport Zurich By Train Lucerne Train Station (no transfer service to Andermatt and Lenzerheide) Zurich Airport Train Station (for participants to Andermatt and Lenzerheide) 26 TRANSFER ROUTES (UPON ARRIVAL) Sports Route BTH / SOR Zurich Airport – Lenzerheide, Hotels (direct) – Biathlon Arena Lenzerheide (sport equipment only) CCS Zurich Airport – Andermatt, Hotels (direct) – Nordisches Zentrum Realp (sport equipment only) IHO Men Zurich Airport – Lucerne, Hotels (direct) – Zug, Bossard Arena (sport equipment only) IHO Women Zurich Airport – Lucerne, Hotels (direct) – Sursee, Eishalle (sport equipment only) ALP, SBD, FRS Zurich Airport – Lucerne, University (unload equipment) – Lucerne, Hotels Others Zurich Airport – Lucerne, University – Hotels (with Minibuses and Minivans) 27 TRANSFER DISTANCES / DURATIONS Zurich Airport Distance in Kilometres Duration in Minutes Lucerne Host City 70 60 - 75 Andermatt 125 100 - 115 Lenzerheide 145 120 - 135 28 TRANSFER DISTANCES Transfer Distances / Durations • All buses leave directly from Lucerne, Universiade Park Distance in km Duration in min Engelberg (CUR, FRS, SBD) 35 30 – 45 the hotels Zug (IHO Men) 30 30 – 40 • Exception: ALP, FRS, SBD Sursee (IHO Women) 25 30 – 40 buses leave from the Lucerne (FSK, STK) 2 7 – 10 University of Lucerne, where Andermatt/Realp (CCS) 80 70 – 85 the Ski Storage & Waxing Lenzerheide (BTH, SOR) 165 130 – 155 Rooms are located Stoos (ALP) 50 45 – 55 Andermatt Distance in km Duration in min Realp (CCS) 10 13 – 15 Lenzerheide Distance in km Duration in min Biathlon Arena (BTH, SOR) 5 10 – 15 29 TRANSFER DURATIONS Andermatt-Realp Engelberg* Lenzerheide Luzern Sursee Stoos** Zug Zurich Airport Andermatt-Realp - 1h10 2h30 1h15 1h15 0h55 1h15 1h45 Engelberg* 1h10 - 2h30 0h40 0h50 1h05 1h00 1h30 Lenzerheide 2h30 2h30 - 2h05 2h15 1h55