SUDBURY SELECT BOARD TUESDAY FEBRUARY 9, 2021 6:00 PM, ZOOM Item # Time Action Item 6:00 PM CALL TO ORDER EXECUTIVE SESSION 1. VOTE Open in Regular Session, and immediately vote to enter into Executive Session pursuant to Exemption 3 (G.L. c. 30A, §21(a)(3)) for the purpose of discussing collective bargaining matters related to negotiation strategy (for all 7 Town unions related to the Town of Sudbury employees) wherein strategy discussion with respect to collective bargaining in open session may have a detrimental effect on the bargaining position of the public body. 2. VOTE Vote to close Executive Session and resume Open Session 7:00 PM Opening remarks by Chair Reports from Town Manager Reports from Select Board Citizen's comments MISCELLANEOUS 3. 7:15 PM Update from Health Director Bill Murphy - COVID and vaccine 4. 7:30 PM VOTE Vote to accept 2021 Annual Town Meeting articles submitted by 1/29/21. Also possibly vote on order of articles, take positions on articles, and designate articles for the consent calendar. Also vote to refer any Zoning Bylaw amendments and street acceptance articles to the Planning Board. 5. 7:45 PM VOTE Discussion and possible re-vote on weekend desired and secondary dates for 2021 Annual Town Meeting at LSRHS. 6. 8:00 PM Update from Policies & Procedures subcommittee 7. 8:15 PM VOTE Vote to appoint Select Board liaison to the BFRT Advisory Task Force These agenda items are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. Item # Time Action Item 8. 8:30 PM VOTE Discussion, review, and vote on Appointment Policy and Code of Conduct. 9. 8:45 PM Projects to track (KPI) 10. 9:00 PM Discussion on Clean Energy and Climate Plan for 2030 11. 9:15 PM Training topics from Town Counsel 12. 9:15 PM VOTE Review open session minutes of 12/15/20 and 1/12/21 and possibly vote to approve minutes. 13. Citizen's Comments (cont) 14. Upcoming Agenda Items CONSENT CALENDAR 15. VOTE Vote to accept a $100 donation from Donna Moy Bruno and Franco Bruno to be deposited into the Program Contributions and Donations Account - 191448/483100. 16. VOTE Vote to approve award of contract (Statement of Work) by the Town Manager to DataBank IMX, LLC for digitization services in connection with Board of Health septic design documents. 17. VOTE / Vote to sign a proclamation to recognize March 2021 as Shadow SIGN Pandemic Awareness Month. These agenda items are those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law. 1 SUDBURY SELECT BOARD Tuesday, February 9, 2021 EXECUTIVE SESSION 1: Executive session to discuss collective bargaining REQUESTOR SECTION Date of request: Requestor: 45 min Formal Title: Open in Regular Session, and immediately vote to enter into Executive Session pursuant to Exemption 3 (G.L. c. 30A, §21(a)(3)) for the purpose of discussing collective bargaining matters related to negotiation strategy (for all 7 Town unions related to the Town of Sudbury employees) wherein strategy discussion with respect to collective bargaining in open session may have a detrimental effect on the bargaining position of the public body. Recommendations/Suggested Motion/Vote: Open in Regular Session, and immediately vote to enter into Executive Session pursuant to Exemption 3 (G.L. c. 30A, §21(a)(3)) for the purpose of discussing collective bargaining matters related to negotiation strategy (for all 7 Town unions related to the Town of Sudbury employees) wherein strategy discussion with respect to collective bargaining in open session may have a detrimental effect on the bargaining position of the public body. Background Information: Financial impact expected:n/a Approximate agenda time requested: 45 minutes Representative(s) expected to attend meeting: Review: Patty Golden Pending Henry L Hayes Pending Jonathan Silverstein Pending Daniel E Carty Pending Janie Dretler Pending Select Board Pending 02/09/2021 6:00 PM Packet Pg. 3 2 SUDBURY SELECT BOARD Tuesday, February 9, 2021 EXECUTIVE SESSION 2: Close Exec Session and resume Open Session REQUESTOR SECTION Date of request: Requested by: Patty Golden Formal Title: Vote to close Executive Session and resume Open Session Recommendations/Suggested Motion/Vote: Background Information: Financial impact expected: Approximate agenda time requested: Representative(s) expected to attend meeting: Review: Patty Golden Pending Henry L Hayes Pending Jonathan Silverstein Pending Daniel E Carty Pending Janie Dretler Pending Select Board Pending 02/09/2021 6:00 PM Packet Pg. 4 3 SUDBURY SELECT BOARD Tuesday, February 9, 2021 MISCELLANEOUS (UNTIMED) 3: Update from Health Director - COVID and vaccine REQUESTOR SECTION Date of request: Requestor: Chair Dretler Formal Title: Update from Health Director Bill Murphy - COVID and vaccine Recommendations/Suggested Motion/Vote: Background Information: Financial impact expected: Approximate agenda time requested: 15 minutes Representative(s) expected to attend meeting: Review: Patty Golden Pending Henry L Hayes Pending Jonathan Silverstein Pending Daniel E Carty Pending Janie Dretler Pending Select Board Pending 02/09/2021 6:00 PM Packet Pg. 5 4 SUDBURY SELECT BOARD Tuesday, February 9, 2021 MISCELLANEOUS (UNTIMED) 4: Accept ATM articles REQUESTOR SECTION Date of request: Requested by: Patty Golden Formal Title: Vote to accept 2021 Annual Town Meeting articles submitted by 1/29/21. Also possibly vote on order of articles, take positions on articles, and designate articles for the consent calendar. Also vote to refer any Zoning Bylaw amendments and street acceptance articles to the Planning Board. Recommendations/Suggested Motion/Vote: Vote to accept 2021 Annual Town Meeting articles submitted by 1/29/21. Also possibly vote on order of articles, take positions on articles, and designate articles for the consent calendar. Also vote to refer any Zoning Bylaw amendments and street acceptance articles to the Planning Board. Background Information: attached article spreadsheet, as well as copies of all submitted articles (#1-36) Financial impact expected: Approximate agenda time requested: 20 minutes Representative(s) expected to attend meeting: Review: Patty Golden Pending Henry L Hayes Pending Jonathan Silverstein Pending Daniel E Carty Pending Janie Dretler Pending Select Board Pending 02/09/2021 6:00 PM Packet Pg. 6 4.a ATM 2021 ARTICLES Report BOS Sponsor/ Article BOS FinCom position Funding Requested Required Consent # Article Title Submitted by Presenter Position Position at ATM Source Amount Vote Calendar IN MEMORIAM RESOLUTION FINANCE/BUDGET 1 Hear Reports Select Board Majority 2 FY21 Budget Adjustments Select Board Majority 3 FY22 Budget Town Manager Majority 4 FY22 Capital Budget Town Manager Majority 5 FY22 Transfer Station Enterprise Fund Budget Town Manager Majority 6 FY22 Pool Enterprise Fund Budget Town Manager Majority FY22 Recreation Field Maintenance Enterprise 7 Fund Budget Town Manager Majority 8 FY21 Snow & Ice Transfer (possible withdraw) Town Manager Majority 9 Unpaid Bills Town Accountant Four‐fifths 10 Chapter 90 Highway Funding DPW Director Majority 11 Stabilization Fund Select Board Majority 12 FY22 Revolving Fund Limits Select Board Majority 13 Capital Stabilization Fund Town Manager Majority 14 Fund Litigation Costs ‐ Eversource Town Manager Majority 15 Melone Stabilization Fund Construction of Housing/Living Addition ‐ Fire 16 Station #2 Fire Chief 17 Marlboro Road Culvert Replacement DPW Director CAPITAL ARTICLES 18 Front End Loader with Plow DPW Director 19 Multi‐purpose Sidewalk Tractor DPW Director Six‐wheel Combo Dump Truck with Plow and Attachment4.a: Articles list ATM 2021_2.9.21_rev (4269 : Accept ATM articles) 20 Wing DPW Director 21 Street Acceptance ‐ Anthony Drive Planning Director 22 Means Tested Senior Tax Exemption Extension Board of Assessors 2/5/2021 NS‐not support; S‐support; IP‐Indefinitely Postpone; RTM‐Report at Town Meeting Page 1 Packet Pg. 7 4.a ATM 2021 ARTICLES Report BOS Sponsor/ Article BOS FinCom position Funding Requested Required Consent # Article Title Submitted by Presenter Position Position at ATM Source Amount Vote Calendar Sudbury Public Schools COVID‐19 Academic 23 Program SPS Committee Sudbury Public Schools Peter Noyes School Fire 24 Alarm Replacement SPS Committee 25 LSRHS Stadium Field LSRHS Amend Zoning Bylaw, Article IX: Amend text of 26 Section 2110.Establishment Planning Board Amend Zoning Bylaw, Article IX: Amend text of Section 2324 Regarding Trailers or other 27 structures for storage or office purposes Planning Board Amend Zoning Bylaw, Article IX: Amend text of 28 Section 3200.Signs and Advertising Devices Planning Board CPC ARTICLES Community Preservation Fund ‐ Dr. Bill Adelson 29 Playground Improvements CPC Community Preservation Fund ‐ Frank Feeley 30 Fields Improvements CPC Community Preservation Fund ‐ Historic 31 Preservation Plan CPC Community Preservation Fund ‐ Housing 32 Production Plan CPC Community Preservation Fund ‐ Housing Trust 33 Allocation CPC Community Preservation Fund ‐ Regional 34 Housing Services Office (RHSO) membership fee CPC Community Preservation Fund ‐ Reversion of Attachment4.a: Articles list ATM 2021_2.9.21_rev (4269 : Accept ATM articles) 35 Funds CPC Community Preservation Fund ‐ General Budget 36 and Appropriations CPC 2/5/2021 NS‐not support; S‐support; IP‐Indefinitely Postpone; RTM‐Report at Town Meeting Page 2 Packet Pg. 8 4.b Attachment4.b: ATM Articles 1-21 (4269 : Accept ATM articles) Packet Pg. 9 4.b Attachment4.b: ATM Articles 1-21 (4269 : Accept ATM articles) Packet Pg. 10 4.b Attachment4.b: ATM Articles 1-21 (4269 : Accept ATM articles) Packet Pg. 11 4.b Attachment4.b: ATM Articles 1-21 (4269 : Accept ATM articles) Packet Pg. 12 4.b Attachment4.b: ATM Articles 1-21 (4269 : Accept ATM articles) Packet Pg.