An initiative of Restructured Accelerated Power Development and Reforms Nodal Agency Programme (R-APDRP) of Govt. of India REQUEST FOR Proposal (RFP) for Selection of ‘IT Consultant’ to assist the State Electricity Distribution Utilities in India for preparation of DPRs, Bid document & Program Management of implementation of IT infrastructure for Electricity Distribution from concept to commissioning. Power Finance Ministry of Power, For further details, please visit the website www.pfcindia.com Government of India Corporation Ltd. Request for Proposal for Appointment of IT Consultant from Empanelled List of IT Consultants by PFC Under Government of India’s R-APDRP BY Electricity Department, Government of Puducherry Website: http://electricity.puducherry.gov.in Single Stage – Two Envelope Procedure RFP No: 44/ED/SE-I/Comp/F-APDRP/2009-2010, Dated 27/07/2009 The last date for submission of RFP is 10/08/2009 This documen t contains 66 pages TABLE OF CONTENTS DEFINITIONS AND ABBREVIATIONS .................................................................................................................................. 4 BACKGROUND .................................................................................................................................................................... 6 ABOUT R-APDRP ............................................................................................................................................................... 6 ABOUT ELECTRICITY DEPARTMENT . PUDUCHERRY . ..................................................................................................................... 7 1. PURPOSE OF THE RFP ....................................................................................................................................................... 8 2. NAME OF THE UTILITY ....................................................................................................................................................... 8 3. WEBSITE OF THE UTILITY ................................................................................................................................................... 8 4. ADDRESS FOR SUBMISSION OF BIDS ..................................................................................................................................... 8 5. VENUE FOR PRE -BID CONFERENCE ...................................................................................................................................... 8 6. PERIOD OF ENGAGEMENT .................................................................................................................................................. 8 7. CANCELLATION OF APPOINTMENT ....................................................................................................................................... 8 8. LANGUAGE OF RFP .......................................................................................................................................................... 9 9. NUMBER OF COPIES OF RFP .............................................................................................................................................. 9 10. PURCHASE OF RFP ......................................................................................................................................................... 9 11. ELIGIBLE BIDDERS .......................................................................................................................................................... 9 12. CONFLICT OF INTEREST ................................................................................................................................................... 9 13. SUBCONTRACTING ........................................................................................................................................................ 10 14. CORRIGENDUM ........................................................................................................................................................... 10 15. COST OF PREPARATION OF RFP ....................................................................................................................................... 10 16. SUBMISSION OF RFP .................................................................................................................................................... 10 17. RFP OPENING ............................................................................................................................................................. 11 18. RIGHTS OF USE ............................................................................................................................................................ 11 19. INTELLECTUAL PROPERTY ............................................................................................................................................... 11 20. AREA OF WORK ........................................................................................................................................................... 12 21. CONFIDENTIALITY ......................................................................................................................................................... 12 22. BID SECURITY / EARNEST MONEY DEPOSIT (EMD) ............................................................................................................ 12 23. PRICE OFFER ............................................................................................................................................................... 12 24. PERFORMANCE SECURITY .............................................................................................................................................. 12 25. BID VALIDITY PERIOD .................................................................................................................................................... 13 26. ACCEPTABLE BANKS ...................................................................................................................................................... 13 SECTION-II: DATA SHEET .................................................................................................................................................. 14 SECTION-III: TECHNICAL REQUIREMENT ......................................................................................................................... 16 1. ROLE OF IT CONSULTANT : ............................................................................................................................................... 17 2. PHYSICAL AREA OF WORK ............................................................................................................................................... 17 3. OUTLINE OF TASKS TO BE CARRIED OUT AND DELIVERABLES .................................................................................................... 18 # THE DELIVERABLES MENTIONED ARE INDICATIVE ONLY, AND UTILITIES CAN BE MORE SPECIFIC SUITING TO THEIR NEED AND REQUIREMENTS.SECTION-V: BID EVALUATION METHODOLOGY ................................................................ 23 SECTION-V: BID EVALUATION METHODOLOGY .............................................................................................................. 24 SECTION-VI: GENERAL CONDITIONS OF CONTRACT ....................................................................................................... 29 SECTION-VII: SPECIAL CONDITIONS OF CONTRACT ........................................................................................................ 48 Electricity Department, Puducherry Page 2 RFP for Appointment of IT Consultant SECTION –VIII: CONTRACT FORMS .................................................................................................................................. 52 1 AGREEMENT ............................................................................................................................................................. 52 2 PERFORMANCE SECURITY ............................................................................................................................................ 52 3 ADVANCE - BANK GUARANTEE ..................................................................................................................................... 52 SECTION-IX: BIDDER RESPONSE FORMS .......................................................................................................................... 53 FORM NO F-1: RFP SUBMISSION SHEET ................................................................................................................................ 53 FORM NO F-2: CERTIFICATE AS TO CORPORATE PRINCIPAL ........................................................................................................ 54 FORM NO F-3A: PROJECT EXPERIENCE .................................................................................................................................. 55 FORM NO F-3B: PERFORMANCE CERTIFICATE ......................................................................................................................... 56 FORM NO F -4: COMPANY INFORMATION .............................................................................................................................. 57 FORM NO F-5: CV S ........................................................................................................................................................... 58