The FIAF Moving Image Cataloguing Manual The FIAF Moving Image Cataloguing Manual Written by Natasha Fairbairn, Maria Assunta Pimpinelli, Thelma Ross Edited by Linda Tadic Project Manager: Nancy Goldman for the FIAF Cataloguing and Documentation Commission April 2016 Fédération internationale des archives du film International Federation of Film Archives Federación Internacional de Archivos Fílmicos Dedication This manual is dedicated to Christian Dimitriu (1945-2016), whose contributions to the field of moving image archiving and FIAF, are immeasurable; and to Ronny Loewy (1946-2012), whose knowledge of moving image metadata standards was a primary and crucial source of information during the development of this publication. iii Acknowledgements This manual is a result of the combined efforts of many professionals to whom we owe our gratitude. Contributors to early, formative discussions that informed the basis for our approach in- clude Anna Bohn, Marco Rendina, Rosario López de Prado, Anne-Marie Grapton, Andrea Leigh, and Kelley McGrath. Many professionals from the FIAF Cataloguing Rules Revision Working Group gracious- ly volunteered their knowledge and experience to the review of this manual. A special thanks to Laurent Bismuth, Georg Eckes, and Detlev Balzer for their thoughtful sugges- tions for improvement. We also appreciate Detlev for hosting the FIAF Cataloguing and Documentation Commission (CDC) wiki on his filmstandards.org website. Several of the illuminating charts and examples, and other formatting needs (such as URLs) were kindly handled by Marian Hausner Mats Skärstrand, and Michael Cam- pos-Quinn. Marian Hausner also did a painstaking job constructing the bibliography. This work could not have been done without the support and guidance of the British Film Institute who contributed institutional policies and documents for our use. In particular, we want to mention Gabriele Popp, who encouraged and supported BFI staff involve- ment, and Stephen McConnachie, who generously contributed content and freely gave of his time and knowledge. We thank current and former members of the CDC, the members of the FIAF Executive Committee, and the FIAF Senior Administrator for their support, especially Christophe Dupin, Rachael Stoeltje, and Olga Futemma. A very special thank you is owed to Nancy Goldman, who managed numerous steps of the project, such as convening and chairing meetings and guiding the project’s develop- ment. She also contributed to the authoring of the manual and invested many hours in providing valuable insight and constructive criticism. Lastly, we are indebted to Linda Tadic, who did a superb job of editing the manual and offered us the wisdom of her expertise, especially in the realm of digital media; and also to designer Lara Denil for all her hard work in improving and transforming the final lay- out of the manual for publication. Natasha Fairbairn (Co-author) Maria Assunta Pimpinelli (Co-author ; co-Chair, FIAF Rules Revision) Thelma Ross (Co-author ; co-Chair, FIAF Rules Revision) iv Table of Contents Dedication ........................................................................................................ iii Acknowledgements ........................................................................................... iv Introduction ....................................................................................................... 1 0. Preliminary Notes ............................................................................................4 0.1 Purpose, scope and use ................................................................................4 0.1.1 Purpose ................................................................................................4 0.1.2 Scope ..................................................................................................4 0.1.3 Use .....................................................................................................4 0.2 Core elements of description ........................................................................5 0.2.1 Elements of description across Works, Variants, Manifestations, and Items ...............................................................6 0.3 Sources of Information ...............................................................................12 0.4 Display issues ............................................................................................13 0.4.1 Punctuation ........................................................................................13 0.4.2 Capitalisation and Articles ...................................................................13 0.5 Language and script of the description.........................................................14 0.6 Abbreviations ...........................................................................................15 0.7 Examples ..................................................................................................15 0.8 Errors .......................................................................................................15 0.9 Alternatives and options .............................................................................16 1. Moving Image Works and Variants .....................................................................17 1.0 Definitions ................................................................................................18 1.0.1 Moving Image Work ..............................................................................18 1.0.2 Moving Image Variant (i.e., Versions) ..................................................... 20 1.1 Boundaries between Works and Variants ...................................................... 20 1.1.1 Boundaries between Works ................................................................... 22 1.1.2 Boundaries between Works and Variants/Manifestations .......................... 24 1.1.3 Boundaries between Variants ................................................................ 27 1.2 Attributes of a Moving Image Work/Variant ................................................................................................ 28 1.2.1 Work/Variant Description Type .............................................................. 28 1.2.2 Variant Type ....................................................................................... 29 1.3 Elements of a Work/Variant ....................................................................... 29 1.3.1 Work/Variant Identifier ........................................................................ 29 1.3.1.1 Identifier Type ................................................................................... 30 1.3.2 Title .................................................................................................. 30 v 1.3.2.1 Title Type ..........................................................................................31 1.3.3 Country of reference ........................................................................... 32 1.3.4 Year/Date of reference ........................................................................ 33 1.3.4.1 Date Type ........................................................................................ 33 1.3.4.2 Date Precision ................................................................................. 34 1.3.5 Language(s) ....................................................................................... 35 1.3.5.1 Language Term ................................................................................. 35 1.3.5.2 Usage type ...................................................................................... 35 1.3.6 Content description (synopses, shotlists, etc) ........................................ 36 1.3.7 Notes ................................................................................................ 38 1.3.8 History .............................................................................................. 38 1.4 Relationships of a Work/Variant (links/associations with other entities/records) .......................................................... 40 1.4.1 Agents (e.g. Cast, Credits, Person, Organisation, etc.) ......................................................................................41 1.4.2 Events (e.g., IPR registration, screenings, awards, etc.) ............................ 43 1.4.3 Subject/Genre/Form terms ................................................................... 44 1.4.4 Other relationships ............................................................................. 46 1.4.5 Variants ............................................................................................ 48 1.4.6 Manifestations ................................................................................... 48 2. Moving Image Manifestations .......................................................................... 49 2.0 Definition ................................................................................................ 49 2.1 Boundaries between Manifestations ............................................................ 50 2.1.1 Changes in the publication context ........................................................ 50 2.1.2 Changes in the format ......................................................................... 50 2.2 Attributes of a Manifestation ......................................................................51 2.2.1 Manifestation Type ...............................................................................51