IBM Productivity Tools User Guide This guide gives you an overview of IBM® productivity tools features as well as instructions on how to work with all three editors. By default you don't have to configure IBM productivity tools, so you can start working with the editors. It is written for a non-technical end-user audience. This Guide has three major sections: � Section 1: Introduction This section provides a brief overview of the IBM productivity tools. � Section 2, including chapters two through six: Using the productivity tools This section instructs users on how to work with each of the three editors: Lotus Documents for word processing, Lotus Spreadsheets for spreadsheets, and Lotus Presentations for slide presentations. � Section 3, chapter 7: Resources This section lists resources where users can get further help on IBM productivity tools. Note: This guide is based on IBM® Lotus® Notes® 8 Beta version of the product. Table 1-1 Terminology Term or acronym Definition The three editors that are included with Lotus Notes Productivity tools 8 ODF Open Document Format Office suite A full-featured office productivity suite such as Microsoft® Office or WordPerfect Office Eclipse Eclipse is an open source community whose projects are focused on building an open development platform comprised of extensible frameworks, tools, and runtimes for building, deploying and managing software across the lifecycle of the product. Software module that "plugs in" to the Eclipse Plug-in platform in order to give it a specific additional functionality. Copyrights 9Disclaimer THE INFORMATION CONTAINED IN THIS DOCUMENTATION IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY. WHILE EFFORTS WERE MADE TO VERIFY THE COMPLETENESS AND ACCURACY OF THE INFORMATION CONTAINED IN THIS DOCUMENTATION, IT IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. IN ADDITION, THIS INFORMATION IS BASED ON IBM’S CURRENT PRODUCT PLANS AND STRATEGY, WHICH ARE SUBJECT TO CHANGE BY IBM WITHOUT NOTICE. IBM SHALL NOT BE RESPONSIBLE FOR ANY DAMAGES ARISING OUT OF THE USE OF, OR OTHERWISE RELATED TO, THIS DOCUMENTATION OR ANY OTHER DOCUMENTATION. NOTHING CONTAINED IN THIS DOCUMENTATION IS INTENDED TO, NOR SHALL HAVE THE EFFECT OF, CREATING ANY WARRANTIES OR REPRESENTATIONS FROM IBM (OR ITS SUPPLIERS OR LICENSORS), OR ALTERING THE TERMS AND CONDITIONS OF THE APPLICABLE LICENSE AGREEMENT GOVERNING THE USE OF IBM SOFTWARE. Licensed Materials - Property of IBM ©Copyright IBM Corporation 2007 All rights reserved. US Government Users Restricted Rights - Use, duplication or disclosure restricted by GS ADP Schedule Contract with IBM Corp. Lotus Software IBM Software Group One Rogers Street Cambridge, MA 02142 1List of Trademarks IBM, the IBM logo, 1-2-3, Lotus, Lotus Notes, Notes, Quickplace, Word Pro, Workplace, and Workplace Managed Client are trademarks or registered trademarks of International Business Machines Corporation in the United States, other countries, or both. Additional IBM copyright information can be found at: http://www.ibm.com/legal/copytrade.shtml This product is Built on Eclipse™ (http://www.eclipse.org). Microsoft, Windows, and the Windows logo are trademarks of Microsoft Corporation in the United States, other countries, or both. Linux is a trademark of Linus Torvalds in the United States, other countries, or both. Other company, product, or service names may be trademarks or service marks of others. Table of Contents IBM Productivity Tools User Guide...................................................................................... 1 1 IBM Productivity Tools in IBM Lotus Notes 8.................................................................. 8 1.1 IBM productivity tools highlights....................................................................8 1.2 What editors are included?...............................................................................9 1.3 Support of ODF................................................................................................9 1.4 Productivity tools and traditional office suites ................................................9 1.4.1 Compatibility with Microsoft Office ..................................................10 1.4.2 Compatibility with Lotus SmartSuite .................................................10 2 Navigating the productivity tools UI ................................................................................ 11 2.1 Menu ..............................................................................................................11 2.2 Toolbars .........................................................................................................12 2.2.1 Main toolbars ......................................................................................12 2.2.2 Context-sensitive bar ..........................................................................12 2.2.3 Drawing bar ........................................................................................13 2.2.4 Editing bar...........................................................................................13 2.3 Properties sidebar...........................................................................................14 2.4 Editing area ....................................................................................................14 2.5 Tabs row.........................................................................................................15 2.6 Status bar........................................................................................................15 3 Using Lotus Presentations ............................................................................................... 16 3.1 Creating a presentation ..................................................................................16 3.1.1 Creating a presentation from existing templates.................................16 3.1.2 Creating a presentation from scratch ..................................................16 3.2 Opening existing presentations......................................................................16 3.3 Saving presentations ......................................................................................17 3.4 Managing templates.......................................................................................17 3.4.1 Importing templates ............................................................................17 3.4.2 Exporting templates ............................................................................17 3.5 Choosing layouts............................................................................................17 3.6 Formatting your presentation with master view ............................................18 3.7 Switching views.............................................................................................19 3.8 Editing your presentation...............................................................................20 3.8.1 Font size..............................................................................................20 3.8.2 Numbering and bullets........................................................................20 3.8.3 Graphics ..............................................................................................21 3.8.4 Custom shapes ....................................................................................22 3.8.5 Charting...............................................................................................22 3.9 Animation effects...........................................................................................23 3.9.1 Applying an animation effect to an object..........................................23 3.9.2 Effects .................................................................................................23 3.9.3 Text animation unit.............................................................................24 3.9.4 Order of animation effects ..................................................................24 3.9.5 Page transition.....................................................................................24 3.10 Screen shows................................................................................................24 3.11 Printing.........................................................................................................25 4. Using Lotus Documents .................................................................................................. 26 4.1 Creating a word processing document...........................................................26 4.1.1 Creating a word processing document from existing templates .........26 4.1.2 Creating a word processing document from scratch...........................26 4.2 Opening existing word processing documents ..............................................26 4.3 Saving word processing documents...............................................................27 4.4 Managing templates.......................................................................................27 4.4.1 Importing templates ............................................................................27 4.4.2 Exporting templates ............................................................................27 4.5 Formatting word processing documents........................................................27 4.5.1 Default fonts........................................................................................28 4.5.2 Text .....................................................................................................28