ABVE Webinar: Productivity & Organization AT Solutions for the Workplace March 20, 2021 Presented By: Carolyn Phillips & Ciara Montes Today’s Presenters Carolyn Phillips – Director of Services & Ciara Montes – AT Support Specialist, Tools for Life Education - CIDI, Director - Tools for Life ASK Webinar Series •We are developing the Assistive Software Knowledgebase (ASK) a centralized, online resource on assistive software and mobile apps used as workplace accommodations. It will provide the general product information as well as other information to help an employee maximize his or her use of the software. •This development project is funded by grant #90IF0125 from the National Institute on Disability, Independent Living, and Rehabilitation Research (NIDILRR), within the Admin. for Community Living, U.S. Dept. of Health and Human Services. • • Learning Objectives • Participants will be able to compare and contrast at least 3 software solutions for productivity in the workplace. • Participants will be able to compare and contrast at least 3 software solutions for organization in the workplace. • Participants will be able to assess accessibility features to increase organization and productivity in the workplace. • Participants will be able to discuss at least 2 apps that can assist individuals with relaxation and mindfulness in the workplace during COVID-19. Our Favorite Software & Apps for Productivity File Sharing & Collaboration Platforms DropBox • A file sharing software that allows users to collectively upload and transfer files to the cloud. • Easily send large files through a link that can be shared with anyone • Transform documents, receipts, photos from a mobile device into PDFs • Available on most devices and platforms, also different payment plans. Google Drive • Store, share, and collaborate on files and folders from any mobile device, tablet or computer. • Integrates with G-Suite applications to allow for team collaboration in real time. • View content while offline • Available on most platforms Microsoft Teams • Hub for teamwork that brings together chat, meeting & video conferencing, and content collaboration within MS applications • Easily set up meetings and to-do lists for project management • File sharing and editing on the go • Auto-generated captioning Slack • A team collaboration platform that keeps everything in one place • Features include to-do lists, automated reminders, document sharing, messaging, etc. • Integrates with Google Drive, Salesforce, Dropbox, social media, etc. • Free and paid for options Zoom Cloud Meetings • A meeting collaboration platform that can be used on the computer or a mobile device • Make phone calls, host webinars, create meeting links that are easily accessible • Blur background, face touch up, captions, automatic transcripts, and pin interpreter Blue Jeans • Video conferencing software that can easily be used on a mobile device or tablet too • Breakout sessions • Live streams • Option to call in by phone number if the user does not have a smart device or computer • Different plans available Microsoft Office 365 • Microsoft Office became a market leader by producing different applications and making it easy moving between them, making working more efficient and hassle-free. • Word, Excel, Powerpoint, and Outlook forming the core programs, these cover everything from documents, spreadsheets, presentations, and emails - in effect covering most essential office needs. • OneDrive offers online saving and backups to keep your files safe. • MS Office still remains the office suite with the most comprehensive range of features. • Prices starting from $6.99 per month Todoist • Straddles the categories of time management tools and to-do lists, with an element of project management thrown in for good measure. • Easy to use, making it possible to manage multiple project with ease, and see at a glance what you still have to do. • Share files & Collaborate • App gives you a daily and weekly overview of what work you have to do, what appointment you have, or whatever else you choose to track. • Free version limits you to working with five people and having 80 active projects on the go at any one time. Our Favorite Software & Apps for Productivity Note Takers OneNote • Microsoft’s note-taking platform • Offers notebooks that can be divided into sections and pages • Option to share notes and collaborate with team members • Record audio notes, insert videos, take pictures, annotate • Sync notes across all devices. Evernote • Create to-do lists, checklists, notebooks, searchable notes. • Notes in a variety of formats including text, sketches, photos, screenshots, files, audio, web clippings, etc. • Sync across any device • User can create agendas, write memos, craft presentations, set reminders Mic Note • An audio recorder and notepad all in one • Sync notes between phone and computer • Think Livescribe in app form • Chrome Extension • Paid for version allows for recordings over 10 minutes and editing of recordings Rocketbook • A reusable notebook that feels like traditional pen and paper, but is completely erasable. • Allows users to scan notes into preferred platform • Rocketbook transcribes notes so it's easily searchable • Integrates with Google Drive, Dropbox, Slack, Evernote, etc. • Available on iOS and Android Ulysses • Notetaking for Apple's platform. • Notes (including long-form writing) are written and stored in the app's proprietary Markdown style, which allows for inventive (and colorful) use of headings. • Images can be embedded in the form of links within documents. • Uses iCloud to save and sync your documents, and these can be exported to a number of other formats, including PDF. Word .doc, ebooks, and HTML. • Costs $39.99 a year or $4.99 Simplenote • Clear, simple user interface, making it easy to keep track of notes. • Available for iOS, Android, Mac, Windows and Linux, with data synced automatically. • Tagging and search tools to help users find what they’re looking for and notes can be shared or published to others working in the same team or on a project. • Free. DropBox Paper • Works across the cloud platform’s mobile suite for Windows, iOS, and Android. • What separates Paper apart is its focus on collaboration, allowing teams to share their ideas, images and videos for projects. • Integrations with productivity apps such as Google Calendar and Slack as well as some more surprising tools like Spotify. • Recent additions: Redesigned the Paper homepage which brings users Paper docs and Dropbox files together. • Free – but, enterprise feature cost and set it apart Google Keep • Simplest note-taking app - both visually and how it operates. • Digital post-it notes, with each note dotted around the interface as if they were laid on a table in front of you. • Notes can be given labels, pinned to the top, given a color, paired with reminders and collaborated on in real time. • Speech-to-text functionality so you can dictate notes on the go rather than have to write. • Free Our Favorite Software & Apps for Productivity Time Management Brain Focus Productivity Timer • A time-management application that is based on the Pomodoro Technique • Pomodoro Technique is deciding on a task to be done, setting a timer (25 min), working on the task, taking a short break (3-5 min) and then working in 25 min increments • Block distractions such as notifications on phone • Android Only but there are multiple online options Time Timer • A visual timer that helps improve time management. • The timer uses a colored disk that disappears as the seconds go by. • Can be used on a computer, mobile device, or Apple watch • Good option for people who are visual learners RescueTime • Tracks the time you spend doing different things on your computer or mobile – such as visiting particular websites or using specific apps. • Promotes mindfulness • You set targets and alerts, and the idea is that these goals will help you to develop better working habits. • Free version of the app enables you to look back at three months of data for analysis. • Available for macOS, Windows, Linux, iOS, Android and ChromeOS makes it possible to track work across multiple devices and platforms. Beeminder • Track and monitor everything - to logging how often you write to managing a to-do list. • You define your goal (whatever that may be) and log your progress. Gamification. • Anything that can be plotted on a graph can be tracked – number of words written, number of hours worked, number of contracts signed. • Connects with many other apps. • Free Our Favorite Software & Apps for Organization Reminders & To Do Lists Trello • A visual tool for organizing work and life that utilizes customizable boards, lists, and cards for project management • Works offline • Easily track progress of projects • Collaborate with team members with options to complete to-do lists, checklists, add comments, chat, etc Toodledo • Organization tool that incorporates project management with powerful to-do lists. • Note editor, customized lists for projects, and outline features • Smart to-do lists that include folders, tags, contexts, subtasks, and more • Habits feature that helps monitor self improvement, stay motivated, and achieve goals Microsoft To Do • Task management app that makes it easy to stay organized with lists, notes, and reminders • Features include a daily planner, task manager that can be shared with coworkers or colleagues, to-do lists, and MS integration • Fully customizable Asana • A project management tool that helps people visualize