Board Meeting Packet April 28, 2021 Minnesota Valley Transit Authority Board Meeting April 28, 2021 – 4:30 pm Board Members: Clint Hooppaw (Chair), Gene Abbott, Tammy Block, Kevin Burkart, Gary Hansen, Dan Kealey, Jon Ulrich, Jay Whiting Ex-Officio Members: Amanda Novak (Elko New Market), David McKnight (Farmington) Alternates/TWGs: Bob Coughlen (Alternate), William Droste (Alternate), Jenni Faulkner (Burnsville), Josh Feldman (Eagan), Lisa Freese (Alternate), PeggySue Imihy (Alternate), Brad Larson (TWG – Savage), Tom Lovelace (Apple Valley), Kyle Klatt (TWG-Rosemount), Casey McCabe (Prior Lake) MVTA Luther Wynder (Chief Executive Officer), Kyle Adahl (Connect Representatives: Vehicle Specialist), Rukia Aden (Customer Service Specialist), Aaron Bartling (Planning Manager), Richard Crawford (Public Information Manager), Chad Deegan (Transit Administrator), Jason DeMoe (Customer Service Specialist), Tyre Fant (Director of IT), Jason Francis (Transit Administrator), Nene Israel (Accountant), Shaun LaFrance (IT Support Technician), Steve LaFrance (Facilities Manager), Vicky Loehrer (Program Administrator), Cody Kruse (Safety and Risk Manager), Dawn McGuire (Accounting Specialist), Johnathan Miller (System Administrator), Ben Picone (Transit Planner), Samantha Porter (Chief Operating Officer), Dan Rudiger (Fleet Manager), Heidi Scholl (Director of Administration) Joe Smetana (Facilities Technician), Grace Vriezen (Transit Planner), Tania Wink (Director of Finance), Ben Reber (legal counsel) I. Call the Meeting to Order II. Approval of Agenda1 ............................................................................................................................................... Page 2 III. Public Comments IV. Introduction..................................................................................................................................................................... Page 4 A. Rukia Aden, MVTA Customer Service Specialist V. Consent Agenda........................................................................................................................................................... Page 6 A. Monthly Financial Reports 1. Final Monthly Financial Report-December 2020 2. Final Audited Balance Sheet 2020 3. Monthly Financial Report-January 2021 B. Council Check Register C. Purchases by the Chief Executive Officer D. C-10157; Approval of Commercial Advertising Service (AllOver Media)1 E. C-10158; Marketing Services (Russell Herder)1 F. 2021 Insurance Renewal1 G. SG-2021-006; Approval of Grant Agreement for Transportation Facility Improvements (NTD – Capital Funds)1 2 H. SG-2021-007; Approval of Grant Agreement for CAD, AVL and AVVAS Upkeep (NTD – Capital Funds)1 I. SG-2021-008; Approval of Grant Agreement for Eagan Bus Garage (EBG) Debt Service (NTD – Capital Funds)1 J. March Meeting Minutes1 VI. Old Business ................................................................................................................................................................. Page 37 VII. New Business ............................................................................................................................................................... Page 38 A. Sustainability Initiative1 B. COVID-19 Title VI Service Equity Analysis1 VIII. Committee Reports .................................................................................................................................................... Page 120 A. Suburban Transit Association 1.STA Meeting (April 12, 2021) B. Management Committee Meeting (April 19, 2021 – no items to report) IX. Board and Staff Reports/Updates .................................................................................................................... Page 121 A. Q1 2021 Ridership Report X. Adjourn1 1Decision Information/Resolution 2Monitoring Information 3 INTRODUCTION 4 TO: MVTA Board DATE: April 28, 2021 FROM: Richard Crawford, Public Information Manager RE: Introduce Rukia Aden, MVTA Customer Service Specialist Requested Action Information only. Background Richard Crawford to introduce Rukia Aden, MVTA Customer Service Specialist, to the MVTA Board. Recommendation Information only. 5 CONSENT AGENDA 6 MINNESOTA VALLEY TRANSIT AUTHORITY Monthly Financial Report December 2020-Final Audit 12/31/2020 12/31/2020 2020 2020 2020 <=====================2019 =====================> Current Current Year to Date Year to Date Per Cent Annual | Same Period Prior Same Period Prior Per Cent Description Period Actual Period Budget Actual Budget Used Budget | Year YTD Budget Year YTD Actual Used 00100 MVTA General 4001 Revenues 4010 Passenger Fares 4011 Cash Fares 12,228.78- 10,000.00- 133,782.41- 75,000.00- 178.38 75,000.00- | 437,184.00- 396,416.40- 90.67 4012 Passes 30,435.30- 75,000.00- 1,193,843.11- 1,365,000.00- 87.46 1,365,000.00- | 5,027,616.00- 5,141,078.68- 102.26 4010 Passenger Fares 42,664.08- 85,000.00- 1,327,625.52- 1,440,000.00- 92.20 1,440,000.00- | 5,464,800.00- 5,537,495.08- 101.33 4020 Intergovernmental 4021 Federal Funds 4022 CMAQ 93,735.24- 31,000.00- 293,012.90- 295,000.00- 99.33 295,000.00- | 480,577.00- 419,005.33- 87.19 4024 FTA-5307 UrbAreaFormGrant 1,225,000.00- 6,118,007.00- 6,118,007.00- 100.00 6,118,007.00- | 4021 Federal Funds 93,735.24- 1,256,000.00- 6,411,019.90- 6,413,007.00- 99.97 6,413,007.00- | 480,577.00- 419,005.33- 87.19 4026 State Funds 4027 MVET 2,945,084.53- 1,550,500.00- 18,775,394.76- 16,610,005.00- 113.04 16,610,005.00- | 17,835,609.00- 18,920,457.59- 106.08 4028 Grants & Appropriations 1,242.32- 8,337.00- 101,242.32- 100,000.00- 101.24 100,000.00- | 1,445,000.00- 615,754.65- 42.61 4026 State Funds 2,946,326.85- 1,558,837.00- 18,876,637.08- 16,710,005.00- 112.97 16,710,005.00- | 19,280,609.00- 19,536,212.24- 101.33 4031 Other Intergovernmental 4033 Met Council 166,853.58- 250,000.00- 2,248,217.58- 2,840,000.00- 79.16 2,840,000.00- | 2,500,000.00- 2,629,150.40- 105.17 4036 Local Government 49,336.07- 49,336.00- 100.00 49,336.00- | 191,515.00- 162,868.82- 85.04 4037 Scott County 149,683.80- 48,000.00- 574,934.95- 577,000.00- 99.64 577,000.00- | 505,000.00- 535,933.24- 106.13 4031 Other Intergovernmental 316,537.38- 298,000.00- 2,872,488.60- 3,466,336.00- 82.87 3,466,336.00- | 3,196,515.00- 3,327,952.46- 104.11 4020 Intergovernmental 3,356,599.47- 3,112,837.00- 28,160,145.58- 26,589,348.00- 105.91 26,589,348.00- | 22,957,701.00- 23,283,170.03- 101.42 4040 Interest Income 4041 Interest Income 25,528.28- 5,000.00- 62,659.00- 60,000.00- 104.43 60,000.00- | 55,000.00- 192,230.74- 349.51 4040 Interest Income 25,528.28- 5,000.00- 62,659.00- 60,000.00- 104.43 60,000.00- | 55,000.00- 192,230.74- 349.51 4050 Other Revenue 4051 Contract Revenues 13,912.90- 10,217.00- 185,112.15- 122,800.00- 150.74 122,800.00- | 333,372.00- 498,458.13- 149.52 4052 Advertising & Concession Rev 7,525.00- 8,630.00- 110,798.63- 103,739.00- 106.81 103,739.00- | 165,513.00- 201,649.87- 121.83 4053 Facility Leasing Revenue 5,289.37- 2,496.00- 61,726.45- 30,000.00- 205.75 30,000.00- | 55,000.00- 90,102.45- 163.82 4054 Commission Revenue | 3,600.00- 4055 Insurance Dividend 10,299.00- 10,299.00- | 4,319.00- 4056 Claims Reimbursements 2,142.33- | 9,643.05- 4058 Other Income 413.00- 17,398.70- 5,000.00- 347.97 5,000.00- | 15,360.00- 95,478.87- 621.61 4050 Other Revenue 37,026.27- 21,756.00- 387,477.26- 261,539.00- 148.15 261,539.00- | 572,845.00- 899,651.37- 157.05 7 MINNESOTA VALLEY TRANSIT AUTHORITY Monthly Financial Report December 2020-Final Audit 12/31/2020 12/31/2020 2020 2020 2020 <=====================2019 =====================> Current Current Year to Date Year to Date Per Cent Annual | Same Period Prior Same Period Prior Per Cent Description Period Actual Period Budget Actual Budget Used Budget | Year YTD Budget Year YTD Actual Used 4001 Revenues 3,461,818.10- 3,224,593.00- 29,937,907.36- 28,350,887.00- 105.60 28,350,887.00- | 29,050,346.00- 29,912,547.22- 102.97 6001 Expenditures 6003 Salaries 6004 Salaries 214,329.89 170,557.85 1,915,622.21 2,046,750.85 93.59 2,046,750.85 | 1,909,012.21 1,788,616.64 93.69 6005 Vacation/Sick Payout 34,631.05 413.00 40,538.78 5,000.00 810.78 5,000.00 | 5,000.00 14,210.07 284.20 6010 Benefits 6011 Employer FICA 20,015.83 14,672.57 167,912.38 176,020.57 95.39 176,020.57 | 164,175.06 151,660.68 92.38 6012 Employer PERA 11,489.97 12,794.31 142,815.71 153,506.31 93.04 153,506.31 | 143,175.92 128,133.44 89.49 6013 Cafeteria Plan 33,075.00 34,650.00 402,412.50 415,800.00 96.78 415,800.00 | 396,960.00 339,985.65 85.65 6014 Auto Allowance 550.00 650.00 6,600.00 7,800.00 84.62 7,800.00 | 7,200.00 6,600.00 91.67 6015 Other Employer Benefits 1,168.14 1,272.08 14,995.02 15,220.08 98.52 15,220.08 | 15,492.63 14,481.61 93.47 6016 Pay/Benefit Admin 39.90 195.12 1,976.80 2,395.12 82.53 2,395.12 | 1,895.12 1,911.20 100.85 6010 Benefits 66,338.84 64,234.08 736,712.41 770,742.08 95.58 770,742.08 | 728,898.73 642,772.58 88.18 6003 Salaries 315,299.78 235,204.93 2,692,873.40 2,822,492.93 95.41 2,822,492.93 | 2,642,910.94 2,445,599.29 92.53 6025 Professional Services 6026 Prof Srvcs - Banking/Trust 1,502.45 650.00 3,599.81 7,800.00 46.15 7,800.00 | 2,500.00 3,428.04 137.12 6027 Prof Srvcs - Engineering 36,451.50 5,761.00 141,100.21 69,000.00 204.49 69,000.00 | 130,000.00 29,083.75 22.37 6028 Prof Srvcs - Temporary Srvcs 2,087.00 25,000.00 25,000.00 | 10,000.00 6029 Prof Srvcs -Comp Consulting 62.50 1,250.00 13,691.12 15,000.00 91.27 15,000.00 | 15,000.00 13,333.50 88.89 6031 Prof Srvcs - Auditing/Acctg 3,750.00 35,249.00 45,000.00 78.33 45,000.00 |