2020 Indiana Election Administrator’s Manual Published by the Indiana Election Division 302 West Washington Street Indiana Government Center South, Room E-204 Indianapolis, IN 46204-2743 (317) 232-3939 * (800) 622-4941 in Indiana FAX: (317) 233-6793 www.in.gov/sos/elections Revised January 6, 2021 Table of Contents Table of Contents ...................................................................................................................i KEY PLAYERS .......................................................................................................................1 Federal Offices with Election Duties ......................................................................................................... 2 The U.S. Election Assistance Commission ........................................................................................... 2 The Federal Election Commission ........................................................................................................ 2 United States Department of Justice .................................................................................................... 2 Federal Communications Commission ................................................................................................. 3 United States Department of Defense .................................................................................................. 3 Office of the Special Counsel ............................................................................................................... 3 United States Department of Homeland Security ................................................................................. 4 State Offices with Election Duties ............................................................................................................. 4 The Secretary of State of Indiana ......................................................................................................... 4 Indiana Election Commission ............................................................................................................... 4 The Indiana Election Division ............................................................................................................... 5 Local Offices with Election Duties ............................................................................................................. 6 County Executive.................................................................................................................................. 6 Clerk of the Circuit Court ...................................................................................................................... 7 Board of Registration ............................................................................................................................ 7 County Election Board .......................................................................................................................... 7 Membership .......................................................................................................................................... 7 Compensation of Members .................................................................................................................. 9 General Duties ..................................................................................................................................... 9 CEB Meetings, Investigations, Complaints & Challenges ....................................................................10 Candidate Challenge Hearings ............................................................................................................13 Election Reporting Requirements, Generally .......................................................................................16 Physical & Cyber Security of Voting Systems and Election Materials .................................................16 Other Duties ........................................................................................................................................17 CANDIDATE & OFFICE HOLDER INFORMATION ........................................................... 19 Candidate Qualifications, Generally .........................................................................................................19 Felony Convictions ..................................................................................................................................20 Prohibition on Government Employment for Some Officeholders ............................................................20 Holding More Than One Lucrative “Office” ..............................................................................................21 “Sore Loser” Law .....................................................................................................................................21 Statement of Economic Interests .............................................................................................................22 Candidate Names and Nicknames ..........................................................................................................23 Major Party Candidates ...........................................................................................................................23 Libertarian Candidates .............................................................................................................................24 Minor Party and Independent Candidates ................................................................................................25 Write-In Candidates .................................................................................................................................28 i School Board Office .................................................................................................................................29 All Candidates Receive Filing Confirmation Notice ..................................................................................30 Where and When to File a Declaration of Candidacy to Run for Office ...................................................31 Withdrawal of Nominee ............................................................................................................................32 Qualifications for Assuming Office & Term of Office ................................................................................32 Candidate Challenges..............................................................................................................................33 Holdovers .................................................................................................................................................34 BALLOT (CANDIDATE) AND ELECTED OFFICE VACANCIES ....................................... 35 Ballot (Candidate) Vacancies ...................................................................................................................35 Early Ballot (Candidate) Vacancies .....................................................................................................35 Caucus Procedures for an Early Ballot (Candidate) Vacancy..............................................................37 Direct Appointment of Early Ballot (Candidate) Vacancies ..................................................................38 Late Ballot (Candidate) Vacancies ......................................................................................................38 Elected Office Vacancies .........................................................................................................................39 Elected Officeholder Resignation ........................................................................................................39 Death of an Officeholder ......................................................................................................................40 Disqualification as a Candidate or Officeholder ...................................................................................42 Procedures to Fill an Elected Office Vacancy of a Democratic or Republican Officeholder.................43 Procedures to Fill an Elected Office Vacancy of a Libertarian, Independent, or Minor Party Candidate ........................................................................................................................................... 44 Procedures to Fill an Elected Office Vacancy of a School Board Member ..........................................44 Acting Officeholder During Vacancy ....................................................................................................45 Recall and Impeachment .........................................................................................................................45 Oaths of Office .........................................................................................................................................45 CAMPAIGN FINANCE ISSUES ........................................................................................... 47 Committee Types .....................................................................................................................................47 Candidate’s Committee .......................................................................................................................47 Candidate Committees: Where to File Campaign Finance Documents ...............................................49 Regular Party Committees ..................................................................................................................49