http:// www.klibjlis.com eISSN No. 2394-2479 A STUDY ON INSTITUTIONAL REPOSITORY INITIATION BY THE COLLEGES OF ASSAM Dr. Prasanta Kumar Deka* Abstract : Institutional Repository of colleges helps to promote and publish the * Librarian (Associate) K. C. Das Commerce local contents like college magazine, departmental publications, previous College. question papers and other rare materials which ultimately enhance the visibility Guwahati, Assam, India of the colleges and its staff. The present study shows the number of colleges of Assam having IR and their accessibility. For the purpose of data collection QR Code authors have adopted the questionnaire method, observation method and interview methods. Apart from these telephonic conversation is also adopted to collect data. The findings of the study reveal that though Assam has 305 numbers of provincial colleges, the present study covers only 26 colleges getting fund from the RUSA and govt. of Assam till 2017 for initiated IRs. The paper also highlights the number and type of documents entered in IR. Key Word: - Institutional repository, DSpace, Greenstone. 1. Introduction 2. Objectives Rapid growth and developments in information The objectives of the study are technology have brought changes in all aspects of • To know the software used by the colleges the information landscape which has impacted the for IR. library system, library services and • To find out the types of collection and communication channels and ultimately give rise number of collection entered in IR to e-publishing and open access movement. One • To know the accessibility mode of IR such outcome of open access movement is Institutional Repository. It is not possible for a 3. Methodology single library to subscribe and provide access to The methodology adopted for the study includes expensive information resources to its users. In questionnaire method, observation method, this regard institutional repositories help to access personal interview and telephonic conversation the information resources by bridging the gap with librarian of concerned colleges. Literature created due to financial constrain. “Knowledge Librarian” An International Peer Reviewed Bilingual E-Journal of Library and Information Science Volume: 05, Issue: 01, Jan. – Feb. 2018 Pg. No. 176-182 Page | 176 http:// www.klibjlis.com eISSN No. 2394-2479 survey helps in awaking the findings and an gejorhat.org College, principles of different aspects involved in carrying Jorhat out the study. 5 Abhayap 1955 www.abhayapurico uri llege.org College, 4. Scope of the Study Abyayap There are 305 provincialised colleges in Assam, uri 6 Tinsukia 1956 www.tinsukiacolle but the present study is only confined to 26 Commerc ge.com colleges which are getting funds for the e College, development of their libraries from the Govt. of Tinisukia Assam and RUSA till 2017. 7 ADP 1959 www.adpcollege.ac College, .in 5. Result and Discussion Nagaon 8 Biswanat 1960 www.biswanathcoll The data collected regarding IR initiative by h oge.ac.in College, colleges of Assam are collected through Biswanat questionnaire, result and discussion of data is as h Chariali 9 D. K. 1961 www.dkcollegeonli follows- College, ne.in 5.1 Provincialised colleges of Assam under Mirza, Kamrup study 10 Pandu 1962 www.panducollege The thirty four provincialised colleges under College, .org Guwahati study have been arranged chronologically by the 11 Majuli 1962 www.majulicollege year of establishment below the Table 1. College, .org Majuli, Table1: General Information of the colleges Jorhat under study 12 C. K. B 1965 www.ckbcc.org College, Sl Name Of Year of Website Tiyok, No. College Estb Jorhat 1 Handique 1939 www.hgcollege.org 13 Dhing Girls 1965 www.dhingcollege. College, in College, Nagaon Guwahati 14 Dhakuak 2 Sibsagar 1947 www.sibsagarcolle 1966 www.dhakuakhana hana College, ge.in college.org Sivasagar College, Dhakuak 3 North 1952 www.nlc.ac.in hana Lakhimp 15 Chaiduar ur 1967 www.chaiduarcolle College, ge.org College, Chaiduar Lakhimp ur 16 Sibsagar 1969 www.sibsagarcom 4 Debichar 1955 www.dcbgirlscolle Commerc mercecollege.org.in e “Knowledge Librarian” An International Peer Reviewed Bilingual E-Journal of Library and Information Science Volume: 05, Issue: 01, Jan. – Feb. 2018 Pg. No. 176-182 Page | 177 http:// www.klibjlis.com eISSN No. 2394-2479 College, 5.2 IR initiation by the Colleges Sivasagar The following table shows the initiation by 17 Kamarga 1972 www.kamargaonco on llege.co.in the colleges for IR- College, Table 2: IR initiation by the colleges Golaghat 18 Namrup 1973 www.namrupcolleg Software Installation College, e.edu.in used for Year Name of College Namrup IR 19 Habragha 1979 www.habraghatcoll Handique Girls DSpace 2016 t ege.in College Mahavid Sibsagar College DSpace 2017 halay, North Lakhimpur DSpace 2017 Krishnai College 20 Rupahi 1981 www.rupohicollege Debicharan College DSpace 2016 College, .org Abhayapuri College DSpace 2017 Nagaon Tinsukia Commerce Greenstone 2015 21 Jorhat 1981 www.jorhatkendriy College Kendriya amahavidhalay.edu ADP College DSpace 2015 Mahavid .in Biswanath College DSpace 2017 halay, D. K. College DSpace 2017 Jorhat Pandu College Koha 2016 22 Bhawani 1982 www.bacollege.in Majuli College DSpace 2017 pur C. K. B College DSpace 2017 Anchalik Dhing College DSpace 2017 College, Dhakuakhana College DSpace 2015 Bhawani Chaiduar College DSpace 2017 pur Sibsagar Commerce DSpace 2017 23 Moirabari 1983 www.moirabaricoll College College, ege.in Kamargaon College DSpace 2017 Morigaon Namrup College DSpace 2017 24 Moridhol 1988 www.moridholcoll College, ege.in Habraghat College, Greenstone 2016 Dhemaji Krishnai 25 S. B. 1989 www.sbdeorah.org. Rupahi College DSpace 2016 Deorah in Jorhat Kendriya DSpace 2017 College, Mahavidyala Guwahati Bhawanipur Anchalik DSpace 2017 26 Sonapur 1991 www.sonapurcolle College College, ge.ac.in Moirabari College DSpace 2017 Kamrup Moridhol College DSpace 2015 S. B. Deorah College DSpace 2017 Sonapur College, DSpace 2017 Sonapur “Knowledge Librarian” An International Peer Reviewed Bilingual E-Journal of Library and Information Science Volume: 05, Issue: 01, Jan. – Feb. 2018 Pg. No. 176-182 Page | 178 http:// www.klibjlis.com eISSN No. 2394-2479 Table 2.1: Software used for IR 5.3 Types of collection and total records of IR Name of No of Percentage Different types of collection and records of software colleges (%) IR are reflected in the following table- DSpace 23 88.46 Greenstone 2 7.69 Table 3: Types of collection and total records Koha 1 3.85 of IR Name of Upload Materials Total Fig: Software used for IR College record 3.85% Handique Girls College magazine, 450 7.69% College departmental DSpace publications, question papers Greenstone Sibsagar College magazine, 330 Koha Commerce question papers 88.46% North College magazine, 540 Lakhimpur question papers The above table 2.1 and Figure 1 shows that 23 College Debicharan question papers and 250 (88.46%) colleges have initiated IR by using College other rare materials DSpace software out of 26 colleges, Greenstone Abhayapuri College magazine, 330 College departmental Software is used by 2 (7.69%) colleges and only 1 publications, question college is using Koha software for establishing papers and other rare materials IR. Tinsukia College magazine, 280 Commerce question papers College ADP College College magazine, 400 Table 2.2: Year of Installation of Software for departmental publications, question IR papers Year of No of Percentage Biswanath College magazine, 100 installation of colleges (%) College question papers Software D. K. College College magazine, 350 2015 4 11.76 departmental 2016 5 14.71 publications, question 2017 17 50.00 papers 26 100 Pandu College College magazine, 700 Total departmental publications, question papers and other rare Above table 2.2 indicates that 50% of colleges materials installed IR software in 2017 followed by 14.71% Majuli College question papers and 540 other rare materials in 2016 and rest of 11.76% colleges installed in C. K. B College magazine, 150 the year 2015. College question papers and other rare materials Dhing College departmental 325 “Knowledge Librarian” An International Peer Reviewed Bilingual E-Journal of Library and Information Science Volume: 05, Issue: 01, Jan. – Feb. 2018 Pg. No. 176-182 Page | 179 http:// www.klibjlis.com eISSN No. 2394-2479 publications, question Table 3.1: Total number of records of IR papers No. of No. of Percentage Dhakuakhana College magazine, 1450 records of IR colleges (%) College departmental Upto500 18 69.23 publications, question 501-1000 05 19.23 papers and other rare materials 1001-1500 02 7.69 Chaiduar College magazine, 300 1501-2000 - - College question papers 2001-2500 - - Sibsagar College magazine, 300 2501-3000 01 3.85 Commerce question papers Above3000 - - College Total 26 100 Kamargaon College magazine, 250 College question papers and other rare materials Fig 2: No of records entered in IR Namrup departmental 650 18 20 College publications, question 15 papers 10 5 2 1 Habraghat College magazine, 700 5 0 0 0 0 No. of colleges College question papers and other rare materials Rupahi College magazine, 3000 Upto500 501-1000 1001-1500 1501-2000 2001-2500 2501-3000 College question papers , Above3000 teachers class note Jorhat departmental 170 From the above table 3.1 and Figure 2 it is found Kendriya publications, question that the 69.23% of documents uploaded by Mahavidyalaya papers Bhawanipur College magazine, 380 college’s ranges up to 500 records, for 501-1000 Anchalik departmental range