Lahore Transport Company (LTC) – Request For Proposal Document LAHORE TRANSPORT COMPANY BID DOCUMENT FOR THE PROCUREMENT OF BUS FLEET MANAGEMENT SYSTEM BASED ON VEHICLE TRACKING DEVICES AND ALLIED SERVICES Created on Tuesday 5 th of April 2011 and amended on Monday 2 nd May 2011. Lahore Transport Company (LTC) – Request For Proposal Document The bidder is expected to examine the Bidding Documents, including all instructions, forms, terms, specifications and charts/drawings. Failure to furnish all information required by the Bidding documents or submission of a Bid not substantially responsive to the Bidding Documents in every respect would result in the rejection of the Bid . Lahore Transport Company (LTC) – Request For Proposal Document TABLE OF CONTENTS TABLE OF CONTENTS ......................................................................................................................... 1 INVITATION TO BID ............................................................................................................................... 1 INSTRUCTIONS TO BIDDERS .............................................................................................................. 1 1. Scope ......................................................................................................................................... 1 2. Eligible Bidder ............................................................................................................................ 1 A Technical Proposal of a Bidder will be considered responsive only if it satisfies the eligibility criteria’s mentioned below, failing to do so, the bid will stand rejected and the financial proposal of the bidder will be returned to the bidder unopened; ............................................... 1 3. Eligible Goods ............................................................................................................................ 3 4. Cost of Bidding ........................................................................................................................... 4 5. Joint Ventures ............................................................................................................................ 4 6. Assurance .................................................................................................................................. 4 7. Contents of Bidding Documents ................................................................................................ 5 8. Clarification of Bidding Documents ............................................................................................ 5 9. Amendment of Bidding Documents ........................................................................................... 6 10. Language of Bid ......................................................................................................................... 7 11. Documents Comprising the Bid ................................................................................................. 7 12. Bid Form ..................................................................................................................................... 8 13. Bid Prices ................................................................................................................................... 8 14. Bid Currencies ............................................................................................................................ 8 15. Documents Establishing Eligibility of the Bidder and the Goods ............................................... 8 16. Documents Establishing the Bidder’s Qualifications to Perform the Contract ........................... 8 17. Documents Establishing the Goods' Conformity to the Bidding Documents ............................. 9 18. Bid Security ................................................................................................................................ 9 19. Period of Validity of Bid ............................................................................................................ 10 20. Format and Signing of Bid ....................................................................................................... 10 SUBMISSION OF BID .......................................................................................................................... 11 21. Sealing and Marking of Bid ...................................................................................................... 11 22. Deadline for Submission of Bid ................................................................................................ 11 23. Late Bid .................................................................................................................................... 11 24. Modification and Withdrawal of Bid .......................................................................................... 12 25. Opening of Bid ......................................................................................................................... 13 26. Clarification of Bid .................................................................................................................... 13 27. Determination of Responsiveness of Bid ................................................................................. 13 28. Evaluation and Comparison of Bids ......................................................................................... 14 28.1. Basis of Evaluation and Comparison of Bid ................................................................ 15 28.2. Technical Evaluation ................................................................................................... 15 28.3. Commercial Evaluation ............................................................................................... 15 28.4. Evaluated Bid Prices ................................................................................................... 15 29. Contacting the Regulator ......................................................................................................... 17 30. Regulator's Right to Accept the Bid or Reject the Bid.............................................................. 17 31. Post-qualification and Award Criteria ....................................................................................... 18 32. Regulator’s Right to Vary Quantities at Time of Award ........................................................... 18 33. Notification of Contract Award ................................................................................................. 18 34. Signing of Contract ................................................................................................................... 18 35. Performance Security ............................................................................................................... 19 36. Instructions to Assist the Bidder ............................................................................................... 19 37. Income Tax & General Sales Tax ............................................................................................ 19 1 Lahore Transport Company (LTC) – Request For Proposal Document BID FORM............................................................................................................................................... 1 BID SECURITY FORM ........................................................................................................................... 1 PERFORMANCE SECURITY FORM ..................................................................................................... 2 CONTRACT FORM ................................................................................................................................ 2 CONDITIONS OF CONTRACT .............................................................................................................. 1 1. Definitions .................................................................................................................................. 1 1.2. Headings and Titles ...................................................................................................... 1 1.3. Interpretation ................................................................................................................. 1 1.4. Periods .......................................................................................................................... 2 1.5. Notice, Consents and Approvals ................................................................................... 2 2. Application .................................................................................................................................. 2 3. Country of Origin ........................................................................................................................ 2 4. Standards ................................................................................................................................... 2 5. Use of Contract Documents and Information ............................................................................. 2 6. Patent Rights .............................................................................................................................. 2 7. Performance Security ................................................................................................................. 3 8. Inspection and Tests .................................................................................................................