MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON 22 MARCH 2012 AT 11.00am DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Yalgoo for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with staff. The Shire of Yalgoo disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Yalgoo during the course of any meeting is not intended to be and is not taken as notice or approval from the Shire of Yalgoo. The Shire of Yalgoo warns that anyone who has an application lodged with the Shire of Yalgoo must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Yalgoo in respect of the application. CONTENTS 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS ......................................................... 3 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE .......................................................... 3 3. DISCLOSURE OF INTERESTS.............................................................................................................. 3 4. PUBLIC QUESTION TIME .................................................................................................................. 4 4.1 RESPONSE TO QUESTIONS TAKEN ON NOTICE.......................................................... 4 4.2 QUESTIONS WITHOUT NOTICE .................................................................................. 4 5. MATTERS FOR WHICH THE MEETING MAY BE CLOSED ................................................................... 4 6. APPLICATIONS FOR LEAVE OF ABSENCE .......................................................................................... 4 7. ANNOUNCEMENTS CONCERNING MEETINGS ATTENDED ............................................................... 4 7.1 PRESIDENT and COUNCILLORS .................................................................................. 4 8. CONFIRMATION OF MINUTES ......................................................................................................... 5 8.1 ORDINARY COUNCIL MEETING .................................................................................. 5 C2012-0301 Minutes of the Ordinary Meeting ..........................................................5 9. MINUTES OF COMMITTEE MEETINGS ............................................................................................. 5 9.1 AUDIT COMMITTEE MEETING ................................................................................... 5 C2012-0302 Minutes of the Audit Committee Meeting .............................................5 10. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS/Other Matters .................................. 5 10.0 INFORMATION ITEMS ................................................................................................ 5 11. MATTERS FOR DECISION .................................................................................................................. 6 11.0 MATTERS BROUGHT FORWARD ................................................................................ 6 11.0.1 Brought Forward – Financial Activity Statements and Material Variance Report for the Month of November 2011 ..................................................................................................... 6 C2012-0303 Brought Forward – Financial Activity Statements and Material Variance Report for the period ended 30 November 2011 .................................... 8 11.1 WORKS AND SERVICES .............................................................................................. 9 11.2 DEVELOPMENT, PLANNING AND ENVIRONMENTAL HEALTH ................................... 9 11.2.1 Sale of Lot 73 Gibbons Street – extension of period of agreement .......................... 9 C2012-0304 Sale of 73 Gibbons Street – extend period of time for development ..... 10 C2012-0305 Works on 73 Gibbons Street ............................................................... 11 11.3 FINANCE...................................................................................................................12 11.3.1 Financial Activity Statements and Accounts Paid for the month of December 201112 C2012-0306 Adoption of Financial Activity Statements for the month of December 2011. .......................................................................................................... 13 C2012-0307 List of accounts paid for the month of December 2011 ........................ 13 11.3.2 Emergency Expenditure to the Electricity at the Yalgoo Caravan Park ...................14 C2012-0308 Emergency Expenditure - Electricity Supply at the Yalgoo Caravan Park (s6.8 (1) (c) LGA) ......................................................................................... 15 ADJOURNMENT ....................................................................................................................15 11.3.3 Late Presentation of Financial Activity Statements for January 2012.....................16 C2012-0309 Late presentation of Financial Activity Statements for January 2012 .... 17 11.4 ADMINISTRATION ....................................................................................................18 11.4.1 Delete redundant Policy 11.12 Two Days Additional Annual Leave (reference C2010-0309) 18 C2012-0310 Delete Redundant Policy 11.12 Two Additional Days of Annual Leave .. 19 Ordinary Council Meeting Minutes – 22 March 2012 Page 2 of 37 11.4.2 Support for Poll Provisions Schedule 2.1, Local Government Act to protect democratic right of citizens to self determination regarding Local Government Reform Agenda .........20 C2012-0311 Seek support for poll provisions, Local Government Act Schedule 2.1 .. 22 11.4.3 Shire of Yalgoo Tourism Strategy – Russell Goodrick’s Best Country Towns Television Program .................................................................................................................................23 C2012-0312 Shire of Yalgoo Tourism Strategy – Russell Goodrick’s Best Country Towns Television Program ............................................................................ 24 11.4.4 Community and Youth Development Coordinator .................................................25 C2012-0313 Recruit permanent Community and Youth Development Coordinator .. 27 FORESHADOWED MOTION ..................................................................................................27 C2012-0314 Structural Reform (Workforce) ............................................................ 27 11.4.5 Compliance Audit Return 2011 ...............................................................................28 C2012-0315 Report of the Audit Committee – Compliance Audit Return 2011 ......... 29 C2012-0316 Adoption of Compliance Audit Return 2011 ......................................... 30 12. NOTICE OF MOTIONS ..................................................................................................................... 31 12.1 PREVIOUS NOTICE RECEIVED ...................................................................................31 13. URGENT BUSINESS ......................................................................................................................... 31 14. MATTERS FOR WHICH THE MEETING MAY BE CLOSED ................................................................. 31 14.0 STATUTORY ENVIRONMENT – MEETING CLOSED TO THE PUBLIC ..........................31 Local Government Act 1995 .................................................................................................31 Local Government (Rules of Conduct) Regulations 2007 .....................................................32 14.1 Consideration of matters to be closed to the public s 5.23 (2) ...............................33 C2012-0317 Close Meeting to the Public ................................................................ 33 C2012-0318 Open Meeting to the Public ................................................................ 33 C2012-0319 Integrated Planning Workshop............................................................ 33 C2012-0320 Financial Reports – Major Project Status Report to be Included ........... 34 C2012-0321 Close Meeting to the Public ................................................................ 34 C2012-0322 Open Meeting to the Public ................................................................ 34 15. NEXT MEETING .............................................................................................................................. 35 16. MEETING CLOSURE ........................................................................................................................ 35 Common Acronyms ................................................................................................................................. 36 Ordinary Council Meeting Minutes – 22 March 2012 Page 3 of 37 Minutes of the Ordinary Meeting of the Yalgoo