SEVENTH REPORT OF THE SECOND SESSION OF THE 11TH PARLIAMENT INQUIRY Examination into the Ministry of Sport and Youth Affairs with specific reference to Follow-up to the First Report of the Public Administration and Appropriations Committee and Current Expenditure Related to Official Travel to Tobago. Public Administration and Appropriations Committee The Public Administration and Appropriations Committee (PAAC) is established by Standing Order 102 and 92 of the House of Representatives and the Senate respectively. The Committee is mandated to consider and report to Parliament on: (a) the budgetary expenditure of Government agencies to ensure that expenditure is embarked upon in accordance with parliamentary approval; (b) the budgetary expenditure of Government agencies as it occurs and keeps Parliament informed of how the budget allocation is being implemented; and (c) the administration of Government agencies to determine hindrances to their efficiency and to make recommendations to the Government for improvement of public administration. Current membership Mrs. Bridgid Mary Annisette-George Chairman Dr. Lackram Bodoe Vice-Chairman Ms. Nicole Olivierre Member Mrs. Ayanna Webster-Roy Member Mr. Clarence Rambharat Member Mr. Daniel Dookie Member Mr. Wade Mark Member Mr. Ronald Huggins Member Brig. Gen. (Ret.) Ancil Antoine Member Ms. Jennifer Raffoul Member Committee Staff The current staff members serving the Committee are: Ms. Keiba Jacob Secretary to the Committee Ms. Sheranne Samuel Assistant Secretary Mr. Brian Lucio Graduate Research Assistant Ms. Rachel Nunes Graduate Research Assistant Publication An electronic copy of this report can be found on the Parliament website using the following link: http://www.ttparliament.org/committee business.php?mid=19&id=232&pid=28 Contact Information All correspondence should be addressed to: The Secretary Public Administration and Appropriations Committee Office of the Parliament Levels G-9, Tower D The Port of Spain International Waterfront Centre lA Wrightson Road, Port of Spain, Republic of Trinidad and Tobago Tel: (868) 624-7275 Ext 2872, 2873; 2409 Fax: (868) 625-4672 Email: [email protected] Date Laid in HOR: January 12, 2018 Date Laid in Senate: January 16, 2018 Table of Contents Public Administration and Appropriations Committee ................................................................................................................. 2 Members of the Public Administration and Appropriations…………………………………………………………4 EXECUTIVE SUMMARY ............................................................................................................................................. 5 1. INTRODUCTION .............................................................................................................................. 7 THE COMMITTEE ..................................................................................................................................... 7 METHODOLOGY ............................................................................................................................................ 9 2. ISSUES, OBSERVATIONS AND RECOMMENDATIONS ............................................................. 12 APPENDIX I..................................................................................................................................................... 26 Questions submitted to Ministry of Sport and Youth Affairs .......................................................................................................... 27 APPENDIX II ................................................................................................................................................... 29 The Inquiry Process ............................................................................................................................................................................. APPENDIX III ................................................................................................................................................ 32 Minutes of Meetings ..........................................................................................................................................................................................................32 Appendix IV ............................................................................................................................................................................. 38 Verbatim ................................................................................................................................................................................................................... 38 3 Members of the Public Administration and Appropriations Committee Mrs. Bridgid Mary Annisette-George Chairman Dr. Lackram Bodoe Ms. Nicole Olivierre Ms. Jennifer Raffot1l Vice Chairman Member Member Mrs. Ayanna Mr. Ronald Huggins Mr. Wade Mark Webster-Roy Member Member Member Mr. Daniel Dookie Brig. Gen. (Ret.) Mr. Clarence Rambharat Member Member AAncil Antoine Member 4 EXECUTIVE SUMMARY The Public Administration and Appropriations Committee (PAAC) is established by Standing Order (S.0.) 102 and 92 of the House of Representatives and the Senate respectively. The Committee is mandated to consider and report to Parliament on: a) the budgetary expenditure of Government agencies to ensure that expenditure is embarked upon in accordance with parliamentary approval; b) the budgetary expenditure of Government agencies as it occurs and to keep Parliament informed of how the budget allocation is being implemented; and c) the administration of Government agencies to determine hindrances to their efficiency and to make recommendations to the Government for improvement of public administration. This Report of the PAAC for the Eleventh Parliament contains the details of the examination of the Ministry of Sport and Youth Affairs on — › Follow-up to the First Report of the PAAC on an Examination into the Current Expenditure of Ministries and Departments under three (3) Sub-Heads: Current Transfers and Subsidies, Development Programme —Consolidated Fund and Infrastructure Development Fund; and Current Expenditure for fiscal year 2017 with specific reference to official travel to Tobago. In undertaking this examination, the Committee decided to undertake follow-up based on the Ministry's response to the First Report of the Committee as well as the current expenditure of the Ministry as regards official travel to Tobago. The Committee employed two (2) mechanisms: written submissions and a Public Hearing. The Committee made a call for written submissions to the Ministry and thereafter focused on a review and analysis of the written submissions. Subsequently, the Committee conducted a Public Hearing with the Ministry. The approach 5 adopted by the Committee took into account issues identified throughout the examination and time constraints. The Committee has proffered recommendations related to the issues identified. Observations and recommendations are presented in chapter 9. 6 1. INTRODUCTION THE COMMITTEE The PAAC of the Eleventh Republican Parliament was established by the revised Standing Orders to: examine current public expenditure, thereby capturing the full budget cycle by providing Parliamentary oversight of the implementation of the budget; and conduct a real time examination of the expenditure of Ministries and Departments. In the Ilth Parliament the Members of the Committee were appointed by resolutions of the House of Representatives and the Senate at sittings held on Friday November 13, 2015 and Tuesday November 17, 2015 respectively. However, by a Resolution of the Senate passed on December 19, 2016, Dr. Dhanayshar Mahabir was appointed in lieu of Ms. Melissa Ramkissoon. Additionally by a Resolution of the Senate passed on November 28, 2017, Mr. Ronald Huggins was appointed in lieu of Ms. Allyson Baksh and Ms. Jennifer Raffoul was appointed in lieu of Dr. Dhanayshar Mahabir. Further by a Resolution of the House of Representatives passed on December 01, 2017, Brig. Gen. (Ret.) Ancil Antoine was appointed in lieu of Mr. Maxie Cuffie. By virtue of S.O. 109(6) and 99(6) of the House of Representatives and the Senate respectively, the Chairman of the Committee is the Speaker. At its First Meeting held on January 27 2016, Dr. Lackram Bodoe was elected as the Vice- Chairman. Additionally, in order to exercise the powers granted to it by the House, the Committee was required by the Standing Orders to have a quorum. A quorum of three (3) Members, inclusive of the Chairman or Vice- Chairman, with representatives from both Houses, was agreed to by the Committee at its First Meeting. The Committee in the discharge of its Parliamentary Financial Oversight function of monitoring the implementation of the budget focused on the following, as it relates to the Ministry of Sport and Youth Affairs: 5> Follow-up to the First Report of the PAAC on an Examination into the Current Expenditure of Ministries and Departments under three (3) Sub-Heads: Current Transfers and Subsidies, Development Programme — Consolidated Fund and Infrastructure Development Fund; and );. Current Expenditure for fiscal year 2017 with specific reference to official travel to Tobago. The objective of the Committee's inquiry was to determine whether there was accountability, transparency and value for money in the use of public funds. 8 METHODOLOGY Determination of the Committee's Work Programme At an in-camera meeting of the Committee