CONVENTION COMMITTEE AGENDA Tuesday, March 17, 2009 3 p.m. – 5 p.m. Suite 1906 Marriott Rivercenter San Antonio, TX CONVENTION COMMITTEE MEMBERS Bill Rushing, Chair Renee J. Lewis, Staff Liaison Joseph J. Biernacki Debby Orsak Richard P. Bohan (excused) Aimee Pergalsky Ramon L. Carrasquillo Margaret H. Reed James H. Hanson David H. Sanders Cecil L. Jones Mike Schneider Carlos A. Lazaro (excused) Tanya K. Schnier Bill Lyons (excused) Tim Vaughan Kirk McDonald Kari Yuers INCOMING MEMBERS Katie Bartojay Lawrence H. Taber 1.0 CALL TO ORDER (3 p.m.) 2.0 INTRODUCTIONS (3:01 p.m.) 3.0 APPROVAL OF THE MINUTES OF THE NOVEMBER MEETING AS DISTRIBUTED (3:08 p.m.) The minutes from the November 4, 2008 meeting are attached as Exhibit A. 4.0 CONVENTION ANNOUNCEMENTS (3:10 p.m.) 5.0 FINAL REPORT FOR THE FALL 2008 CONVENTION – St. Louis, MO (3:20 p.m.) Tim Vaughan, Co‐chair of the ACI Fall 2008 Convention in St. Louis, will provide a final report from the Fall 2008 Convention in St. Louis. Attendance was 1508 with an additional 135 guests. ACI collected approximately 300 books for the Book Drive. 7.0 CURRENT AND FUTURE CONVENTIONS 7.1.1 Spring 2009 Convention – San Antonio, TX “Infrastructure – Concrete Practice & Placement” (3:30 p.m.) Convention Committee Liaison – Bill Lyons Dick Kistner and Chuck Gregory, Co‐Chairs of the San Antonio Chapter Convention Committee, will report on the current convention. Staff will provide current attendance figures. 7.1.2 Fall 2009 Convention – New Orleans, LA “Spice Up Your Concrete” (3:45 p.m.) Convention Committee Liaison – Aimee Pergalsky Chair Rushing will report on the progress for the fall 2009 convention in New Orleans. A copy of the chapter’s report is attached as Exhibit B. 1 7.1.3 Spring 2010 Convention – Chicago, IL “Extreme Concrete” (3:55 p.m.) Convention Committee Liaison – Rick Bohan Kelly Page, Tri‐Chair of the Chicago Chapter Convention Committee, will update the committee on preparations for the spring 2010 convention. A copy of the chapter’s report is shown as Exhibit C. 7.1.4 Fall 2010 Convention – Pittsburgh, PA “Green Concrete in the Steel City” (4:05 p.m.) Convention Committee Liaison – Tim Vaughan Nick Wyiatz, Co‐Chair of Pittsburgh Chapter Convention Committee, will update the Convention Committee on the plans for the fall 2010 convention. A copy of the chapter’s report is attached as Exhibit D. 7.1.5 Spring 2011 Convention – Tampa, FL “Concrete – the Strength of Florida” (4:15 p.m.) Convention Committee Liaison – Kari Yuers & Joe Biernacki Joe Amon, Co‐Chair of the Tampa Chapter Convention Committee, will report on preparations for the spring 2011 convention. 7.1.6 Fall 2011 Convention – Cincinnati, OH “Bridging Theory and Practice” (4:20 pm.) Convention Committee Liaison – Mike Schneider Dan Dorfmueller, Chair of the Cincinnati Chapter Convention Committee, will provide an update on activities for the fall 2011 convention in Cincinnati. A copy of the chapter’s report is attached as Exhibit E. 7.1.7 Spring 2012 Convention – Dallas, TX (4:25 p.m.) The Northeast Texas Chapter has been invited to report on any preparations for the Spring 2012 Convention in Dallas, TX. 7.1.8 Fall 2012 Convention – Toronto, ON “Forming Our Future” (4:30 p.m.) Alain Belanger, Co‐Chair for the Toronto convention, will report on preparations for the fall 2012 convention in Toronto. 7.2 Requests to Host Future Conventions (4:35 p.m.) It should be noted that the Northern California/Western Nevada Chapter has agreed to host the convention in Reno, NV in 2014. The Las Vegas Chapter is not willing to commit to hosting a convention at this time, but will consider the idea again in six months. Thus they have been temporarily removed from the convention schedule. 7.3 Changes to Convention Schedule (4:37 p.m.) The locations of future conventions and status of contract negotiations are noted in section 7.4 for reference. Please note that the schedule may change due to contract terms and availability. 7.4 Convention Contract Negotiation Status for Future Conventions A revised listing of future conventions is shown below for reference. Staff will provide information on the status of contracts and its impact on the schedule. Status Year Date Hotel/City Fall 2009 11/8/09‐11/12/09 Marriott; New Orleans, LA Final Spring 2010 3/21/10‐3/24/10 Sheraton ‐ Chicago, IL Final Fall 2010 10/24/10‐10/28/10 Westin, Omni & Convention Center ‐ Pittsburgh, PA Final Spring 2011 4/3/11‐4/7/11 Marriott & Wyndham; Tampa, FL Final Fall 2011 10/16/11‐10/20/11 Millennium Hotel & Convention Center – Cincinnati, Final OH Spring 2012 3/18/12‐3/22/12 Hyatt Regency; Dallas, TX Final Fall 2012 10/21/12‐10/25/12 Sheraton Centre; Toronto, Ontario ‐ Canada Final Spring 2013 TBD Phoenix, AZ TBD Fall 2013 TBD Quebec City, Quebec – Canada TBD 2 Spring 2014 TBD Grand Sierra ‐ Reno, NV To be finalized in 2009 Fall 2014 10/26/14‐10/30/14 Hilton ‐ Washington D.C. Finalized Spring 2015 TBD Sheraton ‐ Denver, CO TBD Fall 2015 TBD TBD TBD Spring 2016 TBD Philadelphia, PA TBD Fall 2016 TBD Los Angeles/Anaheim, CA TBD 8.0 HOT TOPIC COMMITTEE REPORT (4:40 p.m.) The ACI San Antonio Chapter will sponsor the Hot Topic Session. Information about the session is listed below. Sunday, March 15, 2009 7:30 PM - 10:00 PM Hot Topic Session: Designing to Minimize Pavement Cracking SALON J Sponsored by the Hot Topic Committee Session Moderator: Woodward L. Vogt President Paradigm Consultants, Inc. Houston, TX Toby O. Martinez Principal Burge-Martinez Consulting, Inc. San Antonio, TX Don't miss out on this Hot Topic session. Come hear experts discuss issues that designers must consider in order to minimize the development of cracks in concrete pavements. The panel will also host a question and answer session following the presentation. The Paving Designer's Responsibilities to Minimize Cracking 7:30 pm Woodward L. Vogt, President, Paradigm Consultants Inc., Houston, TX Bases, Subgrades and Inter-Layers 7:40 pm Dan G. Zollinger, Professor, Texas A&M University, College Station, TX Joint, Cracks, and Slab Thickness 8:10 pm Neeraj Buch, Professor, Michigan State University, East Lansing, MI Use of Reinforcement 8:40 pm Dan G. Zollinger, Professor, Texas A&M University, Bryan, TX Concrete Mixtures 9:20 pm James M. Shilstone, Jr., President, Shilstone Companies, Irving, TX 9.0 FUTURE CONVENTION SCHEDULES (4:45 p.m.) Following the convention, representatives from TAC, EAC, the Convention Committee and staff are expected to review and approve the revised preliminary session program for the New Orleans convention attached as Exhibit F. This item is for information only. 10.0 OTHER BUSINESS (4:50 p.m.) 11.0 FUTURE MEETINGS (4:59 p.m.) The Convention Committee will meet again on Tuesday, November 10, 2009 3 p.m. to 5 p.m. in New Orleans, LA. 12.0 ADJOURN (5:00 p.m.) 3 CONVENTION COMMITTEE MINUTES Tuesday, November 4, 2008 3 p.m. – 5 p.m. Landmark 6 Renaissance Grand & Suites Hotel St. Louis, MO CONVENTION COMMITTEE MEMBERS Bill Rushing, Chair Renee J. Lewis, Staff Liaison Joseph J. Biernacki Debby Orsak Richard P. Bohan (excused) Aimee Pergalsky Ramon L. Carrasquillo Margaret H. Reed James H. Hanson David H. Sanders (absent) Cecil L. Jones (excused) Mike Schneider Carlos A. Lazaro (excused) Tanya K. Schnier (absent) Bill Lyons (excused) Tim Vaughan Kirk McDonald Kari Yuers VISITORS Debby Amon, Tampa Alain Belanger, Toronto Mike Dale, Pittsburgh Manuel Diaz, San Antonio Cathy Fiorato, Chicago Chris Forster, Los Angeles Chuck Gregory, San Antonio John Glumb, ACI Jon Halverton, San Antonio Mike Hutzler, San Antonio Dick Kistner, San Antonio Lauren Mentz, ACI Pat O’Brien, Chicago Kelly Page, Chicago Dawn Rogers, Phoenix Katy Russell, Chicago Rich Shadle, Chicago Billie Snell, St. Louis and Phoenix Larry Taber, St. Louis Jim Turici, Pittsburgh George Wargo, Pittsburgh Nick Wytiaz, Pittsburgh 1.0 CALL TO ORDER (3 p.m.) Chair Rushing called the meeting to order at 4:03 p.m. 1 2.0 INTRODUCTIONS (3:01 p.m.) All those in attendance were introduced. 3.0 APPROVAL OF THE MINUTES OF THE October 16, 2007 MEETING AS DISTRIBUTED (3:08 p.m.) The minutes from the April 1, 2008 meeting were approved as distributed and are attached as Exhibit A. 4.0 CONVENTION ANNOUNCEMENTS (3:10 p.m.) Chair Rushing reminded attendees about the exhibitor point system, booth assignments are allocated by staff based on the point system, and the $150 per booth administrative fee to be paid to ACI beginning with the fall 2009 convention in New Orleans. The Convention Committee adopted a policy that chapters no longer need to ask for special permission to set a one day local contractors fee, but rather are permitted to have a fee that is 50% of the one day early registration nonmember fee (not including lunch). Chapters should work with ACI staff to coordinate development of a special registration form for local contractors. 5.0 FINAL REPORT FOR THE SPRING 2008 CONVENTION – Los Angeles, CA (3:20 p.m.) Chris Forster provided a final report for the ACI Spring 2008 Convention in Los Angeles. Attendance was 1559 with an additional 190 guests. The chapter ended up with approximately $40,000 to put towards their next convention. The only surprise to the chapter was concerning the Hot Topic session and who organizes this. The chapter did organize the session for their convention. Chair Rushing clarified that the chapter may organize this session, but are not required to do so.