File 0540-30-0003 CITY OF POWELL RIVER COMMITTEE OF THE WHOLE MEETING TUESDAY, APRIL 17, 2018 (3:30 PM) COUNCIL CHAMBERS, CITY HALL AGENDA 1. ADOPTION OF AGENDA 2. ADOPTION OF MINUTES 2.1 Minutes of the Regular Committee of the Whole meeting 4 - 11 held April 3, 2018 3. DELEGATIONS 3.1 Andrew Bryant regarding A Possible Resolution of Agricultural Land Reserve Woes 4. CORRESPONDENCE 4.1 Letter dated March 21, 2018 from Powell River Chamber 12 of Commerce regarding Lack of Support for Local Business 4.2 Letter dated April 9, 2018 from The Royal Canadian 13 Legion Powell River Branch No. 164 regarding Candle Light Tribute on May 5, 2018 and request City of Powell River provide Bus Transportation 5. REPORTS 5.1 Report dated April 17, 2018 from the Director of 14 - 17 Infrastructure Services regarding Selection of Conveyance Route from Westview to the new Consolidated Wastewater Treatment Plant 5.2 Report dated April 17, 2018 from the Manager of 18 - 31 Economic Development regarding Lease of Beach Hut Premises Staff recommend report be referred to Council April 19, 2018 5.3 Report dated April 17, 2018 from the Director of Parks, 32 - 37 Recreation and Culture regarding Dog Park Shelter 5.4 Report dated April 17, 2018 from the Senior Planner 38 - 46 regarding Zoning Amendment 86 - 7345 Warner Street 5.5 Report dated April 17, 2018 from the Director of 47 - 69 Planning Services regarding Development Permit 215 – Proposal to Construct a 34 Unit Affordable Rental Housing Facility for Seniors 55 Plus (Powell River Sunset Homes Society) 5.6 Report dated April 17, 2018 from the City Clerk 70 - 84 regarding Property Maintenance and Standards Bylaw Review; Addition of Nuisance Vegetation Bylaw Provisions 5.7 Verbal Report from the City Clerk regarding Former Inn at Westview - Remedial Action Requirement 5.8 Community Engagement Reports - Councillors 5.9 Youth Council Report - Councillor Leishman • Bus Pass Lottery • Gender Neutral Washrooms 5.10 Action List 85 - 95 6. UNFINISHED BUSINESS 7. NEW BUSINESS 8. MOTION TO GO IN CAMERA Recommendation: That following adjournment of this meeting, Council move in camera to discuss matters covered by the Community Charter under Page 2 of 95 Sections: • 90(1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; • 90(1) (c) labour relations or other employee relations; • 90(1) (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; • 90(1) (n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2). 9. QUESTIONS 10. ADJOURNMENT Page 3 of 95 DRAFT APRIL 3, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005 CITY OF POWELL RIVER Minutes of the Committee of the Whole Meeting held in the Council Chambers, City Hall on Tuesday, April 3, 2018 at 3:30 PM. PRESENT: Councillor K.G. Skadsheim, Chair Mayor D.J. Formosa Councillor R.G.W. Brewer Councillor M.J. Hathaway Councillor C.A. Leishman (arrived via teleconference at 3:34 pm) Councillor J.G. Palm Councillor R.R.D. Southcott ALSO PRESENT: Mac Fraser, Chief Administrative Officer Chris Jackson, City Clerk/Recording Secretary Tor Birtig, Director of Infrastructure Services Jason Gow, Senior Planner Ray Boogaards, Director of Parks, Recreation and Culture Neil Pukesh, Manager of Recreation Thomas Knight, Director of Planning Services Members of the Public Media Representatives 1. ADOPTION OF AGENDA Moved and seconded that the agenda for the April 3, 2018 Committee of the Whole meeting be adopted. CARRIED 2. ADOPTION OF MINUTES 2.1 Minutes of Regular Committee of the Whole meeting held March 13, 2018 Moved and seconded that the minutes of the Regular Committee of the Whole meeting held March 13, 2018 be adopted. CARRIED 3. DELEGATIONS 3.1 Pat Clark regarding Three Vehicle Accidents as a Result of Hazardous Road Conditions on Harvie Street Pat Clark appeared before Council to provide a presentation regarding three vehicle accidents as a result of hazardous road conditions on Harvie Avenue. Page 4 of 95 APRIL 3, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005 By unanimous consent, staff was directed to investigate options for reducing speeds along Harvie Street, near Quality Foods, including speedbumps and roundabouts, and report back to Council at a future meeting. 3.2 Jill Ehgoetz, Rotary Club of Powell River regarding Art Installation at the Powell River Public Library Jill Ehgoetz, Rotary Club of Powell River appeared before Council to provide a presentation regarding the Art Installation at the Powell River Public Library. By unanimous consent, installation of the Rotary Club's proposed tree frog art installation outside the Powell River Public Library be referred to the April 19, 2018 Council meeting. 3.3 Fraser Field, Powell River Pro-life Society regarding Flag Display at Willingdon Beach on June 16, 2018 Fraser Field, Powell River Pro-life Society appeared before Council regarding set up of a flag display at the Loggers sports area of Willingdon Beach Park. Mr. Field was encouraged to work with staff on use of the public facilities and rentals. 3.4 Lesley Armstrong regarding "Scope Change" defined by the BC Ministry of the Environment Lesley Armstrong appeared before Council and read a prepared statement regarding "Scope Change" as defined by the Ministry of the Environment. Ms. Armstrong submitted the letter. 3.5 Stephen Miller regarding Public Consultation and Why It Is Important for Residents to Have a Voice Stephen Miller appeared before Council and read a prepared statement and provided a presentation regarding Public Consultation and Why It Is Important for Residents to Have a Voice. A copy of the presentation was submitted at the meeting. 3.6 Will Van Delft, Townsite Ratepayers Association regarding Streetscaping in the Historic Townsite Village Centre Will Van Delft, Townsite Ratepayers Association appeared before Council to provide a presentation in support of correspondence included on the Agenda regarding Streetscaping in the Historic Townsite Village Centre. Page 5 of 95 APRIL 3, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005 By unanimous consent: Direction for staff to send a letter of support to assist Townsite Ratepayers Association with grant proposals; and that staff review the proposal and provide a report on options to assist with implementation. 4. CORRESPONDENCE 4.1 Correspondence dated March 9, 2018 from Townsite Ratepayers Association regarding Review of Public Consultation Process - Wastewater Treatment Plant By unanimous consent: staff was directed to respond to Townsite Ratepayers Association thanking them for a copy of the letter dated January 28, 2018 addressed to Minister Heyman regarding public consultation for Stage 3 Liquid Waste Management Plan and advise that the City will also wait for Minister Heyman's response; and staff was directed to review the letter regarding Section 21 Incorporation Act. 4.2 Letter dated February 27, 2018 from Donovan Edwards, Director of Sante Veritas Therapeutics Inc. regarding Recommendations to Regulate Marijuana Dispensaries By unanimous consent: the letter dated February 27, 2018 from Donovan Edwards, Director of Sante Veritas Therapeutics Inc. regarding Recommendations to Regulate Marijuana Dispensaries was received; and Mayor Formosa will respond to Mr. Edwards. 4.3 Letter dated March 9, 2018 from BC Honours and Awards regarding Order of British Columbia - 2018 Call for Nominations By unanimous consent, staff was directed to prepare a media release to post on social media and to the City website to promote the opportunity for nominations for the BC Honours and Awards - Order of British Columbia. 5. REPORTS 5.1 Report dated April 3, 2018 from the Director of Infrastructure Services regarding Addition of Phase IV Cycling Infrastructure to Contract 2320- 20-2148 By unanimous consent, the report dated April 3, 2018 from the Director of Infrastructure Services regarding Addition of Phase IV Cycling Infrastructure to Contract 2320-20-2148 was referred to April 19, 2018 Council meeting. 5.2 Report dated April 3, 2018 from the Manager of Recreation regarding Page 6 of 95 APRIL 3, 2018 Committee of the Whole Meeting Minutes File 0540-30-0005 Liquor License Expansion - Hap Parker Arena Mayor Formosa declared a conflict of interest in this matter as he has a liquor license at the Shingle Mill and left the meeting at 4:59 pm. Councillor Skadsheim declared a conflict of interest in this matter as she is involved with liquor licensing at the Red Lion Pub and left the meeting at 4:59 pm. Councillor Southcott assumed the Chair. By unanimous consent, the report dated April 3, 2018 from the Manager of Recreation regarding Liquor License Expansion - Hap Parker Arena was referred to the April 19, 2018 Council meeting. Councillor Skadsheim and Mayor Formosa returned to the meeting at 5:13 pm and Councillor Skadsheim re-assumed the Chair. 5.3 Report dated April 3, 2018 from the Manager of Recreation regarding Jumpstart Accessibility Grant By unanimous consent, the report dated April 3, 2018 from the Manager of Recreation regarding Jumpstart Accessibility Grant was referred to the April 19, 2018 Council meeting. 5.4 Report dated April 3, 2018 from the Director of Planning Services regarding Proposed Strata Conversion of an Existing Two-Storey Commercial Building Councillor Leishman declared a conflict of interest in this matter as she works for the company proposing the development and left the meeting at 5:30 pm. By unanimous consent, the report dated April 3, 2018 from the Director of Planning Services regarding Proposed Strata Conversion of an Existing Two- Storey Commercial Building was referred to the April 19, 2018 Council meeting.