THIS MEETING WILL BE WEBCAST ON THE CITY’S PUBLIC YOUTUBE SITE (CITYWATERLOO) AND MAY BE TELECAST ON PUBLIC TELEVISION FINANCE & STRATEGIC PLANNING COMMITTEE MEETING Monday, April 15, 2019 3:00 P.M. AGENDA Councillor Henry in the Chair 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 2. APPROVAL OF MINUTES a) March 18, 2019 – Finance & Strategic Planning Page 11 Committee Meeting Minutes 1. That the minutes of the Finance & Strategic Planning Committee Meeting held on Monday, March 18, 2019 be approved as printed. 3. PRESENTATION a) Municipal Property Assessment Corporation Annual Update Jon Hebden, Account Manager – Zone 1, Municipal & Stakeholder Relations, Municipal Property Assessment Corporation (MPAC) Finance & Strategic Planning Page 1 of 153 April 15, 2019 Committee Meeting b) Earth Day Presentation Peggy Stevens, Environmental Stewardship Coordinator 4. DELEGATION a) UpTown Waterloo Business Improvement Area 2019 Page 22 Budget Approval Presentation: Tracy VanKalsbeek, Executive Director, Uptown Business Improvement Area Recommendation: 1. That Council approve the 2019 proposed budget for the UpTown Waterloo Business Improvement area, as presented. 5. CONSENT MOTION That Consent Motion items (a) through (f) be approved. a) Title: Release of Funding for 2019 Non- Page 25 Routine Facility Design & Management Report No.: COM2019-016 Prepared By: Alan McGregor & Mary Cathryn Lorentz Recommendations: 1. That Council approve report COM2019-016. 2. That Council approve the release of funding of $191,000 for Space Planning Implementation for Material Storage, from the Capital Reserve Fund and Development Charges Reserve Funds, as per the approved 2019 Capital Budget ref. #282. 3. That Council approve the release of funding of $31,000 for Accessibility and Safety Upgrades from the Employee Development and Capacity Building Reserve (EMPDV), as per the approved 2019 Capital Budget ref.# 283. 4. That Council approve funding of $95,000 for enterprise wide security upgrades from the Employee Development and Capacity Building Reserve (EMPDV) as per the approved Capital Budget ref. # 286, project # 120023. Finance & Strategic Planning Page 2 of 153 April 15, 2019 Committee Meeting b) Title: Station Area Implementation Funding Release Page 30 Report No.: IPPW2019-029 Prepared By: Chris Dedman Recommendations: 1. That IPPW2019-029 be approved. 2. That capital funding for the Station Area Implementation in the amount of $567,000, funded $281,000 from the Capital Reserve Fund, and $286,000 from the Capital Infrastructure Renewal and Replacement Fund, be approved, as per the 2019 approved Capital Budget (ref. #641). c) Title: 2019 Glasgow II Homes Association Page 34 (GIIHA) Special Service Levy Report No.: CORP2019-023 Prepared By: Paul Hettinga Recommendations: 1. That Council approve Staff Report CORP2019-23. 2. That Council approve the Glasgow II Homes Association (“GIIHA”) 2019 municipal budgeted levy of $28,500 to fund the operating and capital costs of the GIIHA recreation facility and programs; and, 3. That Council adopt the By-law attached as Appendix A to this report for the imposition of a Special Services Levy on the rateable properties prescribed therein. d) Title: By-law to Authorize the Borrowing Page 43 for Temporary Loans Report No.: CORP2019-024 Prepared By: Paul Hettinga Recommendations: 1. That Council approve CORP2019-024. 2. That Council approves the borrowing for temporary loans, if required, not to exceed an aggregate of $83,217,000 to meet the current expenditures for 2019. Finance & Strategic Planning Page 3 of 153 April 15, 2019 Committee Meeting 3. That Council adopt the By-law attached as Appendix A to this report for the establishment of borrowing limits. 4. That Council directs staff to report back on amount and terms should temporary borrowing be required. e) Title: 2019 Beechwood II Homes Association (BIIHA) Page 47 Special Service Levy Report No.: CORP2019-021 Prepared By: Paul Hettinga Recommendations: 1. That Council approve CORP2019-021. 2. That Council approve the Beechwood II Homes Association (“BIIHA”) 2019 municipal budgeted levy of $81,236 to fund the operating and capital costs of the BIIHA recreation facility and programs; and, 3. That Council adopt the By-law attached as Appendix A to this report for the imposition of a Special Services Levy on the rateable properties prescribed therein. f) Title: 2019 Beechwood South Homes Page 58 Association (BHSA) Special Service Levy Report No.: CORP2019-022 Prepared By: Paul Hettinga Recommendations: 1. That Council approve CORP2019-022. 2. That Council approve the Beechwood South Homes Association (“BSHA”) 2019 municipal budgeted levy of $78,375 to fund the operating and capital costs of the BSHA recreation facility and programs; and, 3. That Council adopt the By-law attached as Appendix A to this report for the imposition of a Special Services Levy on the rateable properties prescribed therein. Finance & Strategic Planning Page 4 of 153 April 15, 2019 Committee Meeting 6. STAFF REPORTS a) Title: Ontario Regulation 435/17 Transient Page 72 Accommodation Tax Report No.: CAO2019-014 Prepared By: Brad Witzel, Adam Lauder Correspondence: 1. Waterloo Economic Development Page 90 Advisory Committee 2. Minto Schneider, Explore Waterloo Page 91 Region Presentation: Tim Anderson, Chief Administrative Officer Delegation: Nancy J. Keizer, General Manager, Radisson Hotel Kitchener Waterloo & Board Chair, Waterloo Region Tourism Marketing Corporation Recommendations: 1. That Council approve report CAO2019-014. 2. That Waterloo City Council approves the establishment of a bylaw for implementation of a mandatory 4% Municipal Accommodation Tax for hotels in the City of Waterloo effective July 1st, 2019; subject to equivalent approvals by the other lower tier municipalities in Waterloo Region. 3. That Council approve the 50%(WRTMC) / 40%(City) / 10% (Region) revenue sharing model as outlined within this report. 4. That staff be directed to create a Reserve Fund Policy to segregate the City’s portion of the Municipal Accommodation Tax revenue for uses outlined in Appendix B of this report. 5. That the Mayor and Clerk be delegated authority to enter into an agreement with the Waterloo Regional Tourism Marketing Corporation to collect the revenues on behalf of the Waterloo Region area municipalities and for the use of 50% of the Municipal Accommodation Tax funds by WRTMC. (Note: Administration costs to be deducted prior to distribution of funds). Finance & Strategic Planning Page 5 of 153 April 15, 2019 Committee Meeting 6. That the Mayor and Clerk be delegated authority to enter into other agreements as may be required to administer and govern work to be funded from the MAT. 7. That staff/WRTMC report back in 2020 to Council on the progress of the new Municipal Accommodation Tax. 8. And further, that a joint study be undertaken by WRTMC and the municipal partners in 2022 with respect to the effectiveness of the program to inform potential program refinements at that time. b) Title: Parkview Chapel and Crematorium - Page 92 Future Considerations Report No.: COM2019-011 Prepared By: Jeff Silcox-Childs & Susan Boldt Presentation: Jeff Silcox-Childs, Director, Environment and Parks Services Recommendations: 1. That Council approve report COM2019-011. 2. That Council direct staff to proceed with a public engagement process regarding the future options for the Parkview Chapel and Crematorium and report back on the outcomes. c) Title: Asset Management Legislation Update Page 101 Report No.: CAO2019-017 Prepared By: Cassandra Pacey Recommendations: 1. That Council approve CAO2019-017 as information. d) Title: Waterloo Memorial Recreation Complex - Page 107 Alignment of Planned Retrofit Work with Facility Expansion Report No.: COM2019-014 Prepared By: Kevin Van Ooteghem & Kim Reger Recommendations: 1. That Council approve report COM2019-014. Finance & Strategic Planning Page 6 of 153 April 15, 2019 Committee Meeting 2. That Council approve the advancement of routine funding from the 2019 Approved Capital Budget ref. #290 and transfer to WMRC project #180011, budgeted as: a) a.$594,000 in 2020 be advanced to 2019 b) b.$486,000 in 2021 be advanced to 2019 3. That Council approve the following project balances be moved to WMRC project#180011: a) a.$597,539 from project #180108, RIM Park & AMCC Roof b) b.$100,000 from project#110014, Energy Management Upgrades c) c.$430,000 from project#160163, WPL Mechanical Upgrades d) d.$232,257 from project#160182, WMRC Feasibility Study e) Title: 2019 Business Improvement Area Levy Page 120 Report No.: CORP2019-019 Prepared By: Paul Hettinga Recommendations: 1. That Council approve Staff Report CORP2019-019. 2. That Council adopt the By-Law attached as Appendix A to this report for imposition of a Special Levy on the rateable properties prescribed within the UpTown Waterloo BIA Area Map Schedule B, 3. That Council approve the UpTown Waterloo BIA 2019 estimate of $657,759 to fund the operating and capital costs of the Board of Management for UpTown Waterloo Business Improvement Area. f) Title: 2019 General Tax Levy Page 125 Report No.: CORP2019-020 Prepared By: Paul Hettinga Recommendations: 1. That Council approve CORP2019-020 Finance & Strategic Planning Page 7 of 153 April 15, 2019 Committee Meeting 2. That Council adopt the 2019 General Levy By-law attached as Appendix A to this report based on a municipal levy of $74,950,822. g) Title: Uptown Community Improvement Plan (CIP) Page 136 Continuation of the Façade Improvement Grant Bump-Up Report No.: CAO2019-015 Prepared By: Rachel Martin Recommendations: 1. That Council approve CAO2019-015. 2. That Council approve the continuation of the Façade Improvement Grant Bump-Up for properties within the BIA boundary for 2019 as requested by the BIA Board. 3. That Council approve the 2019 maximum Façade Improvement Grant available to non-residential buildings within the BIA boundary to be $20,000 per street-facing façade and $30,000 per corner lots. h) Title: RFT19-02 2 Year Asphalt Paving, Page 142 Concrete Repairs and 2019 RIM Park Pavilion Site Servicing Report No.: IPPW2019-025 Prepared By: Kevin Zach Recommendations: 1.