City of Missoula Administration and Finance Committee Agenda Date: November 20, 2019, 9:15 AM - 9:55 AM Location: City Council Chambers 140 W. Pine Street, Missoula , MT Members: Stacie Anderson, Mirtha Becerra, Heather Harp, Jordan Hess, Gwen Jones, Julie Merritt, Jesse Ramos, Bryan von Lossberg, Heidi West, Michelle Cares If anyone attending this meeting needs special assistance, please provide 48 hours advance notice by calling the CIty Clerk Office at 406-552-6079. Pages 1. ADMINISTRATIVE BUSINESS 1.1 Roll Call 1.2 Approval of the Minutes 1 2. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 3. COMMITTEE BUSINESS 3.1 Referral – Housing Navigator Contract for FY20 Montana James 8 Recommended motion: approve and authorize the Mayor to sign the Housing Navigator grant contract with Partnership Health Center in the amount of $60,000. 3.2 Referral - Reappointment to the Missoula Urban Transportation John Engen 25 District Board Recommended motion: Confirm the Mayor’s appointment of Jesse Dodson to the Missoula Urban Transportation District Board for a term beginning on January 1, 2020 and expiring on December 31, 2023. 3.3 Downtown Business Improvement District Renewal Marty Rehbein 27 Recommended motion: Adopt a resolution of intention to extend the duration of the Missoula Downtown Business Improvement District for a period of 10 years and set a public hearing on the matter on December 16, 2019. 4. ADJOURNMENT Page 2 of 2 Missoula City Council Administration and Finance Committee Minutes October 30, 2019 11:20 AM City Council Chambers 140 W. Pine Street, Missoula , MT Members present: Stacie Anderson, Mirtha Becerra, Heather Harp, Gwen Jones, Julie Merritt, Bryan von Lossberg, Heidi West, Michelle Cares Members absent: Julie Armstrong, Jordan Hess, Jesse Ramos 1. ADMINISTRATIVE BUSINESS 1.1 Roll Call 1.2 Approval of the Minutes Minutes approved as submitted. 2. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA No public comment. 3. COMMITTEE BUSINESS 3.1 Riverfront Triangle Partners Brownfields Loan Amendment John Adams with Housing & Community Development presented the agenda item. Chairwoman Heather Harp expressed her appreciation of the staff for their due diligence and research. Julie Merritt asked Mr. Adams to provide more detail about asbestos abatement and what it entails. Mr. Adams provided information about the hazardous material and its removal. Stacie Anderson asked where source of the brownfields funding and Mr. Adams explained. Bryon von Lossberg made the motion. Vote was unanimous in favor. The agenda item will be added to the consent agenda of the November 4, 2019 City Council meeting. Moved by: Bryan von Lossberg increase to $693,000 the May 23, 2019, City Brownfields loan to Riverfront Triangle Partners, LLC, for hazardous materials abatement at the Riverfront Triangle, and authorize the Mayor to sign an amendment to that loan 1 Page 1 of 74 AYES: (8): Stacie Anderson, Mirtha Becerra, Heather Harp, Gwen Jones, Julie Merritt, Bryan von Lossberg, Heidi West, and Michelle Cares ABSENT: (3): Julie Armstrong, Jordan Hess, and Jesse Ramos Vote results: Approved (8 to 0) 3.2 Trinity Affordable Housing Development Eran Pehan with Housing & Community Development presented the agenda item. Stacie Anderson asked the City of Missoula Chief Administration Officer Dale Bickell about how much debt the city could issue and if this impacts that. He explained this is a tax-exempt revenue bond and provides no direct liability to the city. Keenan Whitt with BlueLine Development provided additional information along with a PowerPoint presentation. Nate Richmond, CEO, explained the tax-exempt bond structure. Chairwoman Heather Harp asked Mr. Richmond to explain why it is important to have the City involved with the bond; Mr. Richmond provided that information and pointed out the slide in the PowerPoint presentation. Heidi West asked if there is a process to select which bank is chosen; Mr. Richmond explained BlueLine Development submits a request for proposal. Chairwoman Harp asked Mr. Richmond to explain this funding option further to best communicate to the public how engineering this type of project goes; Mr. Richmond provided additional information. Julie Merritt asked how the ongoing services to residents would be provided/funded; Mr. Richmond explained. Heidi West asked Mr. Richmond to explain the amortization and affordability period; Mr. Richmond explained. Mrs. Whitt provided additional information. Mrs. West asked if the non-competitive 4% tax credit could be used in the future or do they think these would also be a competitive tool at the state level; Mr. Richmond answered. Chairwoman Harp asked for more information about the bond. Mrs. Pehan and Mr. Bickell both nodded in agreement with her question. Bryon von Lossberg made the motion and thanked the partners involved. He shared his support of this project and its importance to the community. He asked Eran Pehan with Housing & Community Development to explain more about how the navigation center would play into plans for emergency weather shelters; Mrs. Pehan provided details. Mirtha Becerra expressed her excitement for the project and asked that in preparation of the public hearing any further explanation for the public be provided to explain how this would not come out of property tax funding. No public comment. Vote was unanimous in favor. 2 Page 2 of 74 The agenda item will be added to the consent agenda of the November 4, 2019 City Council meeting. Moved by: Bryan von Lossberg Adopt a resolution relating to a project on behalf of Blueline Development, and the issuance of revenue bonds or notes to finance all or a portion of the costs of construction of a multifamily rental housing project commonly known as Trinity Apartments and associated costs under Montana Code Annotated, Title 90, Chapter 5, Part 1, as amended; granting preliminary approval thereto and calling for a public hearing on November 25, 2019. AYES: (8): Stacie Anderson, Mirtha Becerra, Heather Harp, Gwen Jones, Julie Merritt, Bryan von Lossberg, Heidi West, and Michelle Cares ABSENT: (3): Julie Armstrong, Jordan Hess, and Jesse Ramos Vote results: Approved (8 to 0) 3.3 2019 Global Positioning System/Automated Vehicle Location Purchase and Service Contract for City vehicles Lee Macholz, with City GIS Services, presented the agenda item. Michelle Cares asked Ms. Macholz to explain more about the whether or not these items recorded. Ms. Macholz said they do not record audio or video. Heidi West asked if this equipment could be leveraged for insurance savings. Ms. Macholz explained that would be up to the insurance company and its policies. City of Missoula Chief Administration Officer Dale Bickell provided an example of how the GPS system has previously been used to prove the location of a snow plow in the accusation of an accident and the GPS proved the location of the plow and that it could not have been involved. Michelle Cares made the motion. Vote was unanimous in favor. The agenda item will be added to the consent agenda of the November 4, 2019 City Council meeting. Moved by: Michelle Cares Approve and authorize the Mayor to sign an agreement with Marshall GIS for Global Positioning System equipment for City fleet vehicles in the amount of $39,812 and annual Automated Vehicle Location services for City fleet vehicles in the amount of $31,876. AYES: (8): Stacie Anderson, Mirtha Becerra, Heather Harp, Gwen Jones, Julie Merritt, Bryan von Lossberg, Heidi West, and Michelle Cares ABSENT: (3): Julie Armstrong, Jordan Hess, and Jesse Ramos Vote results: Approved (8 to 0) 3 Page 3 of 74 4. ADJOURNMENT 4 Page 4 of 74 Missoula City Council Administration and Finance Committee Minutes November 6, 2019 11:25 AM City Council Chambers 140 W. Pine Street, Missoula , MT Members present: Stacie Anderson, Mirtha Becerra, Heather Harp, Gwen Jones, Julie Merritt, Bryan von Lossberg, Heidi West, Michelle Cares Members absent: Jordan Hess, Jesse Ramos 1. ADMINISTRATIVE BUSINESS 1.1 Roll Call 1.2 Approval of the Minutes The minutes were approved as submitted. 2. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA No public comment. 3. COMMITTEE BUSINESS 3.1 Fiscal Year 2019 End of Year Budget Amendment Leigh Griffing, City of Missoula Finance Director, presented the agenda item. Councilwoman Julie Merritt called for the motion. No public comment. 11:52am - Chairwoman Heather Harp noted Councilwoman Michelle Cares was present. Vote passed. This item will be on the consent agenda for the Monday, November 18, 2019, City Council meeting. Moved by: Julie Merritt Set a public hearing on Monday, November 25, 2019 for a resolution amending the annual appropriations for the City of Missoula set forth in the fiscal year 2019 budget and capital improvement budget that Increases the total City budget by $TBD and increases revenues by $TBD in order to recognize expenditures and revenues not in the original budget. AYES: (7): Stacie Anderson, Mirtha Becerra, Heather Harp, Gwen Jones, Julie Merritt, Heidi West, and Michelle Cares 1 Page 5 of 74 ABSENT: (1): Jordan Hess Vote results: Approved (7 to 0) 3.2 Fiscal Year 2020 Quarter 2 Budget Amendment Leigh Griffing, City of Missoula Finance Director, presented the agenda item along with Scott Paasch, Finance Department. Mr. Paasch went through the amendments. Mrs. Harp asked Logan McGinnis with Public Works to further explain why bids came in higher than expected for the wastewater treatment lab expansion. Mr. McGinnis explained. Councilwoman Julie Merritt called for the motion. No public comment. 11:54pm - Chairwoman Harp noted Councilman von LossBerg was present. Vote was unanimous in favor. This item will go on the consent agenda of the Monday, November 18, 2019, City Council meeting. Moved by: Julie Merritt Set a public hearing on Monday, November 25, 2019 for a resolution amending the annual appropriations for the City of Missoula set forth in the fiscal year 2020 budget and capital improvement budget that decreases the total City budget by $7,378 and increases revenues by $233,000 in order to increase revenues and expenses related to the Emergency Winter Shelter and Wastewater Lab Expansion and reduce Water Utility expenses related to adopted utility billing salary and wage allocations.