SBVC ACADEMIC SENATE AGENDA Wednesday, February 5, 2020 3:00-4:30 PM AD/SS 207 1. Roll Call (sign-in) 3:00 pm 2. Public Comments on Agenda Items 3:05 pm 3. Reports Academic Senate President – C. Huston Educational Policy Committee – J. Bjerke - No Report Personnel Policy – J. Notarangelo – No Report Student Services – A. Aguilar-Kitibutr CTE – J. Milligan -Report Election – D. Burns-Peters - Report EEO – R. Hamdy – No Report Professional Development – R. Hamdy - Report Curriculum Committee – M. Copeland – No Report Program Review Committee – C. Jones, J. Lamore - Report Accreditation and SLO Committee – C. Huston ; B. Tasaka– Report Other Reports CTA – K. Lawler - Report District Assembly – B. Tasaka - Report Guided Pathways – T. Simpson - Report SBVC College President – D. Rodriguez - Report 4. Presentations 4.1 New Academic Senate Meeting Procedures p.2 4.2 Quality Focus Essay – D. Humble 3:20 pm 4.3 Guided Pathways SSOA – T. Simpson 3:30 pm 3:40 pm 5. Consent Agenda 5.1 Recommendation to approve the minutes for 12.4.19 and 1.15.20 Academic 3: 50 pm Senate Meetings p.10 5.2 Recommendation from the Education Policy Committee to support BP/AP 3505 Emergency Preparedness Plan p. 26 5.3 Accreditation Committee Name Change p. 48 6. Action Agenda 4:00 pm 6.1 Advancement in Rank – AP 7210 Academic Employees p. 49 6.2 Study Abroad Faculty Lead – R. Hamdy p .53 6.3 ILO to Campus Climate Survey Mapping – B. Tasaka p. 54 7. Information Items 7.1 ISER Daft Standard I & IV p. 55 8. Public Comments on Non-Agenda Items Announcements 9. Adjournment 1 ITEM 4.1 Presentation: Academic Senate Meeting Format and Mock Agenda 2.5.2020 Slide 1 ___________________________________ Brown Act, Roberts Rules, ___________________________________ and Senate, Oh My! Adapting Academic Senate Meetings and Agendas To Increase Efficiency While Keeping Inclusivity ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 2 ___________________________________ Current Practices PROS CONS ___________________________________ • Everyone has the opportunity to • Long drawn out discussions speak dominated by a few • Last minutes changes allow for • No documentation to student flexibility prior to meetings ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 3 ___________________________________ Roberts Rules PROS CONS ___________________________________ • Orderly Discussion with Enforced • Orderly can equal Rigid Time Limits • Deadline for Senate Agenda Items • Loss of Spontaneity • All documentation sent with • How to accommodate feedback Agenda and changes ___________________________________ • Formal Action on Almost Everything • Can Be Tedious • Better Organization and • Who Can Argue? Documentation of the Work of the Senate ___________________________________ ___________________________________ ___________________________________ ___________________________________ 2 Slide 4 ___________________________________ Hybrid Proposal • Model Senate Agenda’s after the Board Book • All documentation provided with the Agenda ___________________________________ • Addendums to the Agenda Accepted and Distributed Prior to the Meeting • Published Deadlines for Agenda Items, Agenda Addendums, and Agenda Announcements • Major Items Must Be Presented (at least once) Before Action is Taken ___________________________________ • Presentations include open discussion and feedback • Action Items use more formal con/pro speaker format ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 5 ___________________________________ Proposed Senate Agenda Deadlines ___________________________________ MEETING DATE AGENDA ITEMS & AGENDA EMAILED ADDENDUMS DUE DOCUMENTS DUE by before 3pm on by 12 Noon on 12 Noon 2/5/20 1/31/20 2/2/20 2/4/20 2/19/20 2/14/20 2/16/20 2/18/20 3/4/20 2/28/20 3/1/20 3/3/20 ___________________________________ 4/1/20 3/27/20 3/29/20 3/31/20 4/15/20 4/10/20 4/12/20 4/14/20 4/29/20 4/24/20 4/26/20 4/25/20 5/6/20 4/21/20 4/3/20 4/2/20 ___________________________________ ___________________________________ ___________________________________ ___________________________________ 1.Roll Call (sign-in) 3:00 pm Slide 6 2. Public Comments on Agenda Items 3:05 pm ___________________________________ 3. Reports Academic Senate President – C. Huston Educational Policy Committee – J. Bjerke Personnel Policy – J. Notarangelo Student Services – A. Aguilar-Kitibutr CTE – J. Milligan EEO – Rania Hamdy Professional Development – Rania Hamdy ___________________________________ Curriculum Committee – M. Copeland Program Review Committee – C. Jones, J. Lamore Accreditation and SLO Committee – C. Huston CTA – S. Lillard District Assembly – B. Tasaka Guided Pathways – T. Simpson ___________________________________ SBVC College President – D. Rodriguez 4. Presentations 5. Consent Agenda 6. Action Agenda ___________________________________ 7. Public Comments on Non-Agenda Items 8. Announcements 9. Adjournment ___________________________________ ___________________________________ ___________________________________ 3 Slide 7 ___________________________________ Reports • Committee reports would primarily be oral reports on activities. ___________________________________ • Any written reports, for instance Program Efficacy results, proposed changes to Advancement in Rank would be on consent or action agenda. • Question: If a committee doesn’t have any updates should they be placed on the agenda? ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 8 ___________________________________ Presentations Informational items such as SSSP Report, Grants, Ed Policy changes, ___________________________________ processes and policies proposed to Senate for adoption, District Reports (Budget/Chancellors Update) Time will be allowed for open discussion and feedback Presentation Items will not be voted on at the same meeting they are ___________________________________ presented ___________________________________ ___________________________________ ___________________________________ ___________________________________ Slide 9 ___________________________________ Consent Agenda Consent Agenda Consent items are non-controversial items where it is anticipated that the item will pass ___________________________________ unanimously without discussion Consent items will be presented in the Recommendation or Resolution format as determined by the Senate and sent out with the Senate Agenda Any consent item may be pulled for discussion and separate action Actions can be approval, disapproval, tabled for further information, referred to committee of the Senate ___________________________________ Example of Consent Agenda Items Recommendation to approve the minutes for 1.15.20 Academic Senate Meeting Recommendation from the Education Policy Committee to support BP/AP 3505 Emergency Preparedness Recommendation to accept the Needs Assessment Ranking from the Program Review Committee ___________________________________ ___________________________________ ___________________________________ ___________________________________ 4 Slide 10 ___________________________________ Action Agenda Action Agenda • An item where it is anticipated that there will be debate in favor of and against the item ___________________________________ • Debate will begin by inquiring if anyone wishes to speak against the items – if there is no one wishing to speak against the item the moves forward for action • Debate will alternate between pro and con. Anyone may participate in debate. Each person has 2 minutes to speak. Debate concludes in 10 minutes or when there is no one remaining who wishes to speak against the item Examples of Action Agenda Items • Recommendation to adopt the Equivalency to the General Education Minimum Qualifications for ___________________________________ CTE Disciplines • Recommendation to approve the SBCCD Hiring Committee Handbook • Recommendation to change the name of the Accreditation and SLO Committee • Recommendation to forward changes to AP 7210 regarding Advancement in Rank to District Assembly to begin the approval process. ___________________________________ ___________________________________ ___________________________________ ___________________________________ 5 Mock Agenda 1. Roll Call (sign-in) 3:00 pm 2. Public Comments on Agenda Items 3:05 pm 3. Reports 3:10 pm Academic Senate President – C. Huston Educational Policy Committee – J. Bjerke – No Report Personnel Policy – J. Notarangelo - Report Student Services – A. Aguilar-Kitibutr – No Report CTE – J. Milligan -No-Report EEO – Rania Hamdy – No Report Professional Development – Rania Hamdy - Report Curriculum Committee – M. Copeland – No Report Program Review Committee – C. Jones, J. Lamore - Report Accreditation and SLO Committee – C. Huston - Report Other Reports CTA – K. Lawler District Assembly – B. Tasaka Guided Pathways – T. Simpson SBVC College President – D. Rodriguez 4. Presentations 3:25 pm 5. Consent Agenda 3:35 pm 5.1 Recommendation to approve the minutes for 1.15.20 Academic Senate Meeting 5.2 Recommendation from the Education Policy Committee to support