Purchase Order No: 05854095 (40) Dated: 18/09/2014 M/s. J & G Transformer Company EASTERN COALFIELDS LTD. ( A Subsidiary of Coal India Limited) Chairman-Cum-Managing Director’s Office, Materials Management Department, Sanctoria, P.O. Dishergarh -713 333, Dist-Burdwan (W.B.), India Phone No. 0341-2523606 & FAX 0341-2522061 / 2520459 E-mail : [email protected] CIN -010101WB1975GOI030295 Purchase Order No: 05854095 (40) Dated: 18/09/2014 To, Registered with A/D M/s. J & G Transformer Company 13 KM, Pataudi Gurgaon Road, Phone no: 9810595118 V&P Dhorka, Gurgaon Haryana Email: [email protected] (Please quote Purchase Order No. & Date in all your correspondence) Type of Tender : Domestic Open tender Whether Govt. /PSU : Private Category of Firm : Small Scale Industry (NSIC registered) Dear Sir, Sub: Order for supply of Transformer 25 KVA, 3.3 KV/220 V Ref: 1) Tender No. ECL/PUR/E/Transformer/512110898&31211200/034 opened on 25.07.13 (off line) 2) Your Offline offer No. JGT/RK/ECL/13-14/148 dated 18.07.2013 & online offer against our above e-tender and subsequent correspondence –the last bearing no. JGT/RK/ECL/14-15/217 dated 21.08.2014 With reference to the above, we are pleased to place order on you for supply of following items as per prices, specifications, terms and conditions indicated here in under and also “General Terms & conditions of supply of Stores” attached as Enclosure-6 of the NIT: 1. Scope of supply: Sl Item description Qty Price element Unit price Extended value (Rs/set) (Rs.) 1 Transformer 25 3 Basic price 40,000.00 1,20,000.00 KVA, 3.3 sets KV/220V ED @10.3% 4,120.00 12,360.00 CST@2% 882.40 2,647.20 Packing & 100.00 300.00 forwarding Freight 10,000.00 30,000.00 Insurance 100.00 300.00 Landed Price 55 ,202.40 1,65 ,607.20 Total order value in words : Rupees One Lakh Sixty Five Thousands Six Hundred Seven and Paisa Twenty Only MAKE : J & G Transformer ECL Page 1 Purchase Order No: 05854095 (40) Dated: 18/09/2014 M/s. J & G Transformer Company 02. Price : The above prices are on F.O.R. Destination basis and shall remain FIRM till completion of supply. 03. Excise Duty & Educational Cess : Shall be payable at actual on submission of documentary evidence within the scheduled delivery period. Current rate is 10.30% (including Educational Cess & Higher Education Cess). Refund/credit, if any, obtained shall be passed on to ECL which shall be certified by your auditor. Any increase in Excise Duty within the original delivery period may be considered on the basis of merit after receipt of request from you with supporting documents. No increase in Excise Duty beyond the scheduled delivery period will be admissible. However, in case of decrease in Excise Duty within and beyond the original delivery period, the same will be applicable. 04. WB VAT: WB VAT shall be payable at the rate of 5%. Any increase in WB VAT within the original delivery period may be considered on the basis of merit after receipt of request from you with supporting documents. No increase in WB VAT beyond the scheduled delivery period will be admissible. However, in case of decrease in WB VAT within and beyond the original delivery period, the same will be applicable. 05. Packing and Forwarding charges : Shall be payable at a ceiling limit of Rs.100.00 per unit. 06. Freight charges, up to destination : Shall be payable at a ceiling limit of Rs.10000.00 per unit. 07. Insurance charges, up to destination : Shall be payable at a ceiling limit of Rs.100.00 per unit. Safe delivery of the consignment to consignee will be your responsibility at your cost & risk. 08. Security Deposit: Exempted since registered with NSIC. 09. Delivery : a) Delivery should be completed within 03(Three) months from date of issue of Purchase order. b) No materials shall be dispatched against this Purchase Order after expiry of the delivery period unless formal extension of delivery period is issued to you in writing from this office. Delivery of any materials against this order in violation of this clause shall be at the sole risk of the suppliers. c) Except under specific instructions delivery to stores is restricted up to 3.00 p.m. on all working days except Saturdays. 10. Consignee: Dy. General Manager (Stores), Sodepur Central Stores, ECL, PO: Sunderchak- 713360, Dist.: Burdwan, West Bengal. 11. Paying Authority : General Manager (Finance)-I/C, ECL, CMDs Office, Sanctoria, P.O. Dishergarh-713333, Dist. Burdwan (West Bengal). 12. Terms of Payment : 100% payment shall be made within 21 (twenty one) days of receipt and acceptance of materials by the consignee or submission of bills together with documents stipulated in the order, whichever is later. ECL Page 2 Purchase Order No: 05854095 (40) Dated: 18/09/2014 M/s. J & G Transformer Company Payment would be made through e-payment, the details for which shall be as under: a Name of the Payee in Block Lette rs J&G TRANSFORMERS CO. b Address 13Km Gurgaon Pataudi Road V&P Dhorka Gurgaon c Bank A/c No. of Payee 62162979157 d Name of the Bank State Bank of Hyderabad e Name of the Branch & Branch Code Wazirpur Gurgaon and 10004024 f PAN CARD No. of Payee AEE PG0396R g Indian Financial Service Code SBHY0021274 (IFS Code) 13. Submission of Bills: You shall have to submit bills (five copies) to the consignee along with the consignment and challan along with the requisite document, specified in Order. The consignee shall then send SR Notes, Challan, Inspection Note and Three copies of bills (including original) and any other requisite documents to the Paying Authority. a) The following additional information should be incorporated in your invoice as per Central Excise Act so that ECL may avail CENVAT Credit under rule 11(2) of Central Excise Rules. i) Name of the Consignor ii) Address of the Consignor iii) Centralized Central Excise Registration No. of Consignor iv) Address of Corporate Office v) Central Excise Division vi) Central Excise Range vii) Commissionerate viii) TIN No. & VAT No. ix) Name and address of the Consignee x) Central Excise Registration No. of Consignee xi) Central Excise Range, Division and Commissionerate of Consignee xii) Description and classification of goods xiii) Time and Date of removal xiv) Mode of Transport and Vehicle Registration No. & RR No. xv) Rate of Duty xvi) Quantity and Value of Goods xvii) Excise Duty, Primary Edu. Cess & S.H. Edu.Cess xviii) Invoice should in Triplicate. (Original for buyers, Duplicate for Transporter and Triplicate for Consignor/Assessee). b) Information relating to ECL to be incorporated by you in your invoices : a) Centralized Central Excise Registration No. of ECL: AAACE7590EEM001 b) Address of Corporate Office: Office of CMD, Eastern Coalfields Limited, Sanctoria-713 333. c) Central Excise Division: Asansol II, Senraleigh Road, Asansol-713 305 d)Central Excise Range : Kulti, X-10, South Road, Burnpur- 713325 e) Commissionerate: Bolpur (West Bengal). f) TIN No. & VAT No. : 19741701222 & 19741701028. g) Centralized Service Tax Registration No. of ECL : AAACE7590EST007 Separate bills (five copies)/Challan should be raised for each consignment. One copy of the Dispatch documents of the each consignment should invariably be forwarded to this Office, ECL, HQ. Sanctoria. Following documents, duly authenticated by you, wherever required, should be submitted along with Bill(s) – ECL Page 3 Purchase Order No: 05854095 (40) Dated: 18/09/2014 M/s. J & G Transformer Company I. 100% Bill(s) in Quintuplicate duly pre-receipted and stamped. II. Receipted challan III. Copy of the Consignment note IV. Price Certificate V. Price Fall Clause Certificate VI. Any other documents specified in the order 14. Mode of Dispatch: Materials shall be dispatched by Road freight paid. It shall be your responsibility to arrange for the stores being sufficiently and properly packed for transport by road so as to their being free from loss or injury on arrival at destination. The packing of the stores shall be done at your expense. Way Bill, if required, may be obtained from consignee for which a request may be sent to them indicating following details – I. TIN/VAT No. II. CST No. III. Full address with pin code IV. PAN No. 15. Inspection : i. No initial inspection will be made. Final inspection will be made at the consignee’s end after receipt of the materials and the same shall be final and binding upon the supplier. ii. If any stores are rejected, consignee will have liberty to:- a) Allow the supplier for satisfactory replacement of the rejected part within a specified time and supplier will bear the cost of replacement such as freight etc. and any such replacement will be without being entitled to any extra payment. b) Buy elsewhere the quantity of stores similar to those rejected at the risk and cost of the supplier. c) Terminate the contract whether in part or whole. Rejected part / quantity shall have to be removed by the supplier within 15 days of receipt of intimation of rejection. 16. Along with supply submit following documents (2 sets for each): a. Manufaturer's relevent test certificate b. Circuit diagrams and other drawings c. Operation/ maintanance mannual 17. Guarantee/Warranty : The material supplied should be guaranteed for a period of 12 months from the date of installation / commissioning or 18 months from the date of receipt and acceptance bt the ECL, whichever is earlier . The supplier shall be responsible for any defects that they develop under proper use arising from faulty materials , design or workmanship and shall remedy such defects at his own cost when called upon to do so or it become necessary for the supplier to replace or renew any defective portion of the goods .