NOTICE OF PUBLIC MEETING Thursday, November 30, 2017 10 a.m. to 4 p.m. E. Claire Raley Studios for the Performing Arts 2420 N Street Sacramento, CA 95816 (916) 823-5078 1. Call to Order D. Harris Welcome from venue 2. Performance from Casa de Brazilian Folkloric Arts of Sacramento 3. Roll Call and Establishment of a Quorum L. Barcena 4. Approval of Minutes from September 19, 2017 (TAB 1) D. Harris 5. Chair’s Report (TAB 2) D. Harris 6. Interim Director’s Report (TAB 3) A. Kiburi 7. Grant Guidelines 2017-2018 – Voting Items (TAB 4) P. Beasley a) Arts and Public Media (TAB 5) L. Baza b) Local Impact (TAB 6) c) Organizational Development (TAB 7) d) Reentry Through the Arts (TAB 8) e) Statewide and Regional Networks (TAB 9) f) Veterans in the Arts (TAB 10) 8. National Arts and Disabilities Center Presentation (TAB 11) J. Jong K. Hayward 9. Panel Pool Approval – Voting Item (TAB 12) A. Kiburi 10. Discussion of Chair’s Proposal – Voting Item (TAB 13) D. Harris 11. Announcement of Committee Chairs D. Harris a) Nominations b) Governance c) Legislative 12. Equity Committee Update N. Lindo K. Gallegos 13. Statement of Economic Interests (Form 700) L. Barcena 14. Break: Council Members Paperwork 15. Legislative Overview for Council Part II K. Margolis 16. Public Comment (may be limited to 2 minutes per speaker) D. Harris 17. Retreat Brainstorming N. Lindo 18. Adjournment (TAB 14) D. Harris Notes: 1. All times indicated and the orders of business are approximate and subject to change. 2. Any item listed on the Agenda is subject to possible Council action. 3. The CAC retains the right to convene an advisory committee meeting pursuant to Government Code Sec. 11125 (d). 4. Council meetings are open to the public and are held in barrier-free facilities that are accessible to those with physical disabilities in accordance with the Americans with Disabilities Act (ADA). If you need additional reasonable accommodations, please make your request no later than five (5) business days before the meeting. Please direct your request to the Administrative Analyst, Lariza Barcena, at (916) 322-6335 or [email protected]. 5. Public testimony is time limited. Please make concise remarks. 6. A working lunch will be delivered for the Council Members and staff. No lunch break will be taken. All minutes are drafts until approved by vote of the Council MINUTES OF PUBLIC MEETING September 19, 2017 9:00 a.m. to 4:00 p.m. California African American Museum 600 State Dr. Los Angeles, CA 90037 (213) 744-7432 PRESENT: Council Members Donn K. Harris, Chair Nashormeh Lindo, Vice Chair Larry Baza Phoebe Beasley Juan Devis Kathleen Gallegos Jaime Galli Louise McGuinness Rosalind Wyman Council Members absent: Christopher Coppola and Steve Oliver Arts Council Staff Ayanna Kiburi, Interim Executive Director Shelly Gilbride, Programs Officer Kristin Margolis, Director of Legislative Affairs Debra Waltman, Director of Administrative Services Jaren Bonillo, Arts Program Specialist Josy Miller, Arts Education Program Specialist Mariana Moscoso, Arts in Corrections Program Analyst Lariza Barcena, Administrative Analyst Invited Attendees George Davis, California African American Museum Naima Keith, California African American Museum Talia Gibas, Panel Representative for State-Local Partnership Other Attendees / Members of the Public Tomas Benitez, Latino Arts Network DRAFT Minutes: 2 September 19, 2017 All minutes are drafts until approved by vote of the Council Amy Eriksen, Angels Gate Cultural Center Francisco Fernandez, Avenue 50 Studio Dana Gioia, California Poet Laureate Carla Javier, KPCC Heidi Kershaw, California State Summer School for the Arts Foundation Karen Mack, LA Commons Rosamaria Marquez, Rock Rose Gallery Ebony Perry, Angels Gate Cultural Center Tim Pershing, Office of Assemblymember Richard Bloom Craig Rosen, Ventura County Arts Council Rick Stein, Arts Orange County Danielle Wallis, Arts Connection Michael Alexander Craig Watson I. Call to Order, Roll Call, Establishment of a Quorum, and Welcome from California African American Museum The Chair called the meeting to order at 9:10 a.m. Barcena took the roll at 9:11 a.m. and a quorum was established. At 9:12 a.m., the Chair introduced George Davis, the executive director of the California African American Museum, who provided a background on the museum. He noted CAAM underwent recent renovations in marketing and branding to increase its relevance in demographics at the state level and its accessibility to everyone. He then introduced Naima Keith, the deputy director of the California African American Museum. Keith thanked Lindo and Beasley for their longtime support for CAAM and thanked the CAC for its presence. She explained that CAAM is an art history culture museum and, in line with its rapid renovations, changes exhibits every three to four months due to the increase in attention that Exposition Park has received. II. Museum Tour At 9:18 a.m., Keith led the museum tour. III. Approval of Minutes from June 7 and July 10, 2017 ACTION ITEM: At 9:34 a.m., McGuinness moved to approve the minutes as amended. Baza seconded. Harris thanked Moscoso for her work on the minutes. Beasley noted the following on the minutes of June 7: On page 2, Council Member Oliver’s name should be written in its entirety. On page 12, she corrected the name of the Herb Alpert Foundation. 2 DRAFT Minutes: 3 September 19, 2017 All minutes are drafts until approved by vote of the Council At 9:37 a.m., the motion passed 6-0 with yes votes from Baza, Beasley, Gallegos, Harris, Lindo, and McGuinness. Devis abstained. Galli was absent during the voting. IV. Introduction of 2017-2018 Programs Budget from Programs Committee and Grant Program Overviews Introduction At 9:38 a.m., Beasley introduced herself, Baza, Kiburi, and Gilbride as the members of the Programs Committee. She identified the significant changes to the budget proposal. She stated the strategic plan is the basis for the committee’s work for consistency, equitability, and sustainability. She added that sustainability has been achieved this year thanks to Governor Edmund G. Brown, Jr. and the California Legislature’s permanent general fund allocation of $6.8 million to the CAC. Overview Beasley explained Artists in Communities is one of the proposals presented by the committee to replace Artists Activating Communities and is referred to in tabs 1, 12, 14, and 16. She added that the recommended name change comes from communities’ feedback that the artists are not the only individuals contributing to the communities. Beasley noted that the Creative California Communities program awards $150,000 to grantees who receive top scores from the panelists and have fiscal responsibility. As a two-year program, no allocation is being made this year. The remaining funds will be allocated to other grant programs. Beasley stated the CAC proposes to increase the maximum eligible request amount to $20,000 for Cultural Pathways. She added the program is for organizations from immigrant, tribal, refugee, and communities of color who have high needs in professional development, organizational development, and board development. Beasley stated that Legislature allocated $750,000 specifically to expand the JUMP StArts program. The funds will allow the program to serve the California Department of Corrections and Rehabilitation’s Division of Juvenile Justice facilities in addition to county community-based facilities. Kiburi explained the additional funds allow arts organizations to receive funding for programming taking place in the Division of Juvenile Justice facilities. Beasley stated the Professional Development program is an ongoing funding cycle, as needs for training arise for different purposes. There are going to be three four-month grants distribution cycles throughout the year. The first cycle will be from February to May, the second June to September, and the third October to January of the following year. 3 DRAFT Minutes: 4 September 19, 2017 All minutes are drafts until approved by vote of the Council Beasley stated that Research in the Arts is a two-year grant program and no allocations will be made for this fiscal year of 2017-2018. Beasley explained that the State-Local Partnership program is to be placed on a 21-month cycle to align its timeline with the Statewide and Regional Networks program. The CAC is proposing to eventually publish one application for SRN and SLP under the umbrella of Core Operating Support. Gilbride clarified that the Core Operating Support program will have a State-Local Partners and a Statewide Regional Networks category. There will be one application cycle during which both categories accept applications. Corrections: Gilbride indicated the following errors in the Grant Programs Budget Draft (tab 13): Professional Development and Consulting: Change Professional Development to have multiple deadlines instead of rolling deadlines. State Local Partners: Change to “maximum potential amount of $26,250” instead of a “maximum potential augmentation of $26,250.” Council Book Format Kiburi noted that tab 12 showed all the justifications and recommendations for the budget. Harris suggested the Programs Committee create a timeline chart with application deadlines. Gilbride replied her and her staff have already started working on a promotional handout, webinar and workshop schedules. She added that they are planning to host the workshops in geographic areas with the fewest grantees. Kiburi added that a tentative programs calendar was in tab 14 of the Council Book, showing a schedule of grant review panels and grant application opening dates. Harris suggested a graphic representation along with a handout. Gallegos suggested including the grant overviews in the same tab as the r respective grant guidelines. Gilbride replied the Council does not vote on all the grant guidelines simultaneously which is why they are presented as separate documents, under separate tabs.