Board of Governors Committees and Meeting - Introductory Materials Agenda and Meeting Materials November 4-5, 2015 Ballroom Graham University Center Florida International University Modesto A. Maidique Campus 11200 S.W. 8th Street Miami, FL 33199 1 ACTIVITIES BOARD OF GOVERNORS MEETINGS Ballroom Graham University Center Florida International University Modesto A. Maidique Campus 11200 S.W. 8th Street Miami, Florida 33199 November 4-5, 2015 By Telephone Conference Call Dial-in Number: 888-670-3525 Listen-Only Code: 4122150353# Wednesday, November 4, 2015 7:30 – 8:30 a.m. Breakfast will be provided 8:30 - 9:30 a.m., Facilities Committee or upon Chair: Mr. H. Wayne Huizenga, Jr.; Vice Chair: Mr. Dick Beard Adjournment of Members: Carter, Doyle, Hosseini, Levine, Link, Morton, Robinson Previous Meetings 9:30 – 9:45 p.m. Break 9:45 – 11:45 a.m., Innovation and Online Committee or upon Chair: Mr. Ned Lautenbach; Vice Chair: Mr. Ed Morton Adjournment of Members: Beard, Colson, Kuntz, Link, Robinson, Stewart, Tripp Previous Meetings 11:45 a.m. – Lunch will be provided 12:30 p.m. 12:30 – 1:15 p.m. Plenary Session with Dr. Ken Ford or upon Adjournment of Previous Meetings 1:15 – 1:30 p.m. Break 1:30 - 2:30 p.m., Budget and Finance Committee or upon Chair: Mr. Tom Kuntz; Vice Chair: Mr. Ned Lautenbach Adjournment of Members: Colson, Graham, Hosseini, Huizenga, Levine, Tripp Previous Meetings 2:30 – 2:45 p.m., Select Committee on Florida Polytechnic University or upon Chair: Mr. Tom Kuntz Adjournment of Members: Link, Morton Previous Meetings 2:45 – 3:00 p.m. Break 3:00 - 4:00 p.m., Academic and Student Affairs Committee or upon Chair: Mr. Norman Tripp; Vice Chair: Ms. Wendy Link Adjournment of Members: Beard, Carter, Frost, Graham, Robinson, Stewart Previous Meetings 4:00 – 4:15 p.m. Break 4:15 – 5:15 p.m. Plenary Session with Mr. Benno Schmidt 5:15 – 5:30 p.m. Special Guest, Governor Rick Scott 5:30 – 6:15 p.m. Welcome Reception Thursday, November 5, 2015 7:30 – 8:30 a.m. Members Breakfast with the Advisory Council of Faculty Senates 7:30 – 8:30 a.m. Breakfast will be provided 8:30 – 9:30 a.m. Plenary Session with Mr. Albert Manero 9:30 – 9:45 a.m. Break 9:45 a.m. – Strategic Planning Committee 11:15 p.m. Chair: Mr. Dean Colson; Vice Chair: Ms. Patricia Frost or upon Members: Beard, Doyle, Lautenbach, Morton, Robinson Adjournment of Previous Meetings 11:15 a.m. – Members will join the Interactive Session with BOG Leadership 12:15 p.m. or upon Adjournment of Previous Meetings 12:15 – 1:15 p.m. Lunch will be provided 1:15 – 3:00 p.m. Board of Governors – Regular Meeting or upon Chair: Mr. Mori Hosseini; Vice Chair: Mr. Tom Kuntz Adjournment of All Board members Previous Meetings 3:00 – 3:30 p.m. Board of Governors Foundation, Inc. Meeting or upon Chair: Mr. Mori Hosseini; Vice Chair: Mr. Tom Kuntz Adjournment of All Board members Previous Meetings Please note that this schedule may change at the Chair's privilege. Board of Governors Committees and Meeting - Introductory Materials CONSTITUTION OF THE STATE OF FLORIDA AS REVISED IN 1968 AND SUBSEQUENTLY AMENDED ARTICLE IX EDUCATION SECTION 7. State University System.-- (a) PURPOSES. In order to achieve excellence through teaching students, advancing research and providing public service for the benefit of Florida's citizens, their communities and economies, the people hereby establish a system of governance for the state university system of Florida. (b) STATE UNIVERSITY SYSTEM. There shall be a single state university system comprised of all public universities. A board of trustees shall administer each public university and a board of governors shall govern the state university system. (c) LOCAL BOARDS OF TRUSTEES. Each local constituent university shall be administered by a board of trustees consisting of thirteen members dedicated to the purposes of the state university system. The board of governors shall establish the powers and duties of the boards of trustees. Each board of trustees shall consist of six citizen members appointed by the governor and five citizen members appointed by the board of governors. The appointed members shall be confirmed by the senate and serve staggered terms of five years as provided by law. The chair of the faculty senate, or the equivalent, and the president of the student body of the university shall also be members. (d) STATEWIDE BOARD OF GOVERNORS. The board of governors shall be a body corporate consisting of seventeen members. The board shall operate, regulate, control, and be fully responsible for the management of the whole university system. These responsibilities shall include, but not be limited to, defining the distinctive mission of each constituent university and its articulation with free public schools and community colleges, ensuring the well-planned coordination and operation of the system, and avoiding wasteful duplication of facilities or programs. The board's management shall be subject to the powers of the legislature to appropriate for the expenditure of funds, and the board shall account for such expenditures as provided by law. The governor shall appoint to the board fourteen citizens dedicated to the purposes of the state university system. The appointed members shall be confirmed by the senate and serve staggered terms of seven years as provided by law. The commissioner of education, the chair of the advisory council of faculty senates, or the equivalent, and the president of the Florida student association, or the equivalent, shall also be members of the board. History.--Proposed by Initiative Petition filed with the Secretary of State August 6, 2002; adopted 2002. 5 Board of Governors Committees and Meeting - Facilities Committee AGENDA Facilities Committee Ballroom Graham University Center Florida International University Modesto A. Maidique Campus 11200 S.W. 8th Street Miami, Florida 33199 November 4, 2015 8:30 a.m. – 9:30 a.m. Chair: Mr. H. Wayne Huizenga, Jr.; Vice Chair: Mr. Dick Beard Members: Carter, Doyle, Hosseini, Levine, Link, Morton, Robinson 1. Call to Order and Opening Remarks Governor H. Wayne Huizenga, Jr. 2. Committee Meeting Minutes Governor Huizenga Minutes, September 2, 2015 3. Amendment to the 2016-2017 SUS Fixed Capital Outlay Mr. Chris Kinsley Legislative Budget Request Assistant Vice Chancellor Finance & Facilities Board of Governors 4. UCF Conference Center Hotel Project Mr. Kinsley 5. USF Grocery Store Project Mr. Kinsley 6. USF Public Private Partnership Housing Project Mr. Kinsley 7. Concluding Remarks and Adjournment Governor Huizenga 6 Board of Governors Committees and Meeting - Facilities Committee STATE UNIVERSITY SYSTEM OF FLORIDA BOARD OF GOVERNORS Facilities Committee November 4, 2015 SUBJECT: Minutes of the Meeting held September 2, 2015 PROPOSED COMMITTEE ACTION Approval of the minutes of the Facilities Committee Meeting held on September 2, 2015, at the University of Florida, Gainesville. AUTHORITY FOR BOARD OF GOVERNORS ACTION Article IX, Section 7, Florida Constitution BACKGROUND INFORMATION Board members will review and approve the minutes of the meeting held on September 2, 2015. Supporting Documentation Included: Minutes: September 2, 2015 Facilitators/Presenters: Governor H. Wayne Huizenga, Jr. 7 Board of Governors Committees and Meeting - Facilities Committee MINUTES STATE UNIVERSITY SYSTEM OF FLORIDA BOARD OF GOVERNORS FACILITIES COMMITTEE September 2, 2015 Video or audio archives of the meetings of the Board of Governors and its Committees are accessible at http://www.flbog.edu/. Chairman H. Wayne Huizenga, Jr., convened the Board of Governors Facilities Committee meeting at 4:54 p.m., September 2, 2015. The following members were present: Vice Chair Dick Beard, Matt Carter, Mori Hosseini, Wendy Link, Alan Levine, Edward Morton and Kathy Robinson. Other members present included Tonnette Graham, Tom Kuntz, Pat Frost, Ned Lautenbach, Pam Stewart and Norm Tripp. 1. Call to Order Governor Huizenga called the meeting of the Facilities Committee to order, and thanked the members for their participation on the previous meeting for the P3 Conference Call. 2. Approval of Minutes of the Meetings of the Facilities Committee Governor Levine moved that the Committee approve the minutes of the Facilities Committee Conference Call Meeting held July 23, 2015. Governor Beard seconded the motion, and members of the Committee concurred. 3. 2016-17 SUS FCO LBR The 2016-17 Legislative Budget Request for Fixed Capital Outlay was discussed. Mr. Chris Kinsley, Assistant Vice Chancellor for Facilities and Finance, explained that the initial request matches the official PECO estimates, and that the 7 projects recommended represent the initial recommendation. The Committee will hold a workshop on September 22 to discuss these projects and any others the Chair wishes to receive consideration. Governor Beard moved approval, and Governor Link seconded the motion, and the members of the Committee concurred. 1 8 Board of Governors Committees and Meeting - Facilities Committee 4. 2015-2016 CITF Allocation Governor Levine moved approval of the 2015-2016 CITF Allocation, and Governor Link seconded the motion. The motion passed by unanimous consent. 5. Sightlines Presentation Mr. Kinsley then made a presentation on a facilities benchmarking system provided by the Sightlines firm. UF, FSU, UCF and FAU already use this product. Using UCF data, Mr. Kinsley discussed the following points: ∑ Allows the school to benchmark against itself, its peers and other systems; ∑ Examples of how data can be used, manipulated for presentation purposes, etc.; ∑ Evolution of UCF buildings over the past decade; ∑ How this will facilitate the collection of facility information on a system level; ∑ Total system cost $1M, $500,000 for initial set up (non-recurring); $500,000 recurring for maintenance. Governor Huizenga identified the role Sightlines can play in addressing maintenance, deferred maintenance and benchmarking for future. Governor Morton asked if every university has agreed to use the product.