HUMBERSI DE FIRE AUTHORITY A G E N D A HUMBERSIDE FIRE AUTHORITY Tuesday 27 September 2011 10.30 a.m. Page Primary Business Lead Number Action Requested A OPEN AGENDA 1. Apologies for absence - Secretary/Director of To record People 2. Declarations of Interest - Secretary/Director of To declare (Members and Officers) People and withdraw if prejudicial 3. Minutes of meeting of the (pages 1-18) Chairperson To Approve Authority held on 24 June 2011 4. Petitions and Deputations in - Secretary/Director of To receive accordance with Rule 13, Part 4 People of the Constitution 5. Communications as Chairperson - Chairperson/ To receive or Secretary may desire to lay Secretary/Director of before the Authority. People 6. Questions by Members (if any) in - Secretary/Director of To receive accordance with Rule 12, Part 4 People of the Constitution 7. Minutes of Committees: - Chairperson To receive and approve (Note: ‘A’ denotes minutes any approved as a correct record by recommend the relevant committee, ‘D’ -ations denotes yet to be approved) (a) Governance and Standards (pages 19-26) Committee – 6 September 2011 (D) (b) Policy and Executive (pages 27-34) Committee – 9 September 2011 (D) (c) Audit, Performance and (to follow) Scrutiny Committee – 20 September 2011 (D) Page Primary Business Lead Number Action Requested 8. Executive Report (pages 35-40) Chief Fire Officer & Chief To approve Executive 9. 2010/11 Annual Governance (pages 41-70) Audit Commission To approve Report 10. Statement of Accounts 2010/11 (pages 71-156) Director of Finance/ To approve S.151 Officer 11. Financial Outlook for Humberside (pages 157-164) Director of Finance/ To consider Fire Authority 2012/13 Onwards S.151 Officer 12. Strategic Plan 2011-14 12.1 Opportunities for (pages 165-176) Chief Fire Officer/Chief To consider Collaboration between Executive Humberside Fire & Rescue Service and North or South Yorkshire Fire & Rescue Service 12.2 Review of Non-Front Line (pages 177-182) DCO/Director of To consider Service Delivery Operations 12.3 Workstreams – (pages 183-188) Secretary/Director of To consider Transformation/Deinvest People and Director of Corporate Support Finance/S.151 Officer 12.4 IRMP 2011/12 – Small (pages 189-190) Chief Fire Officer/Chief To ratify Fires Unit (SFU) Executive 13. Organisational Development 10 (pages 191-194) Chief Fire Officer/Chief To consider Year Vision Executive 14. Business Continuity – (pages 195-200) DCO/Director of To consider Operational Resilience for Staff Operations Shortages 15. Operations (Incidents of Special (pages 201-216) DCO/Director of To consider Interest) Operations 16. ‘Changing Behaviour to Save (pages 217-224) ACO/Director of Safety To consider Lives’ – Social Marketing and Secretary/Director of Programme People 17. Corporate Risk/Opportunity (pages 225-228) Secretary/Director of To consider Management People B EXEMPT BUSINESS Page Primary Business Lead Number Action Requested The Fire Authority is asked to consider excluding the press and public from the meeting during consideration of the following item on the grounds that it is likely to involve the disclosure of exempt information as defined in paragraph 1 of Part 1 of Schedule 12A of the Local Government Act 1972. In making its decision, the Fire Authority is asked to confirm that, having regard to all circumstances, it is satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 18. Appointment of Chief Fire (to follow) Chair of HFA and To approve Officer/Chief Executive Secretary/Director of People Agenda Item No. 3 Humberside Fire Authority 24 June 2011 HUMBERSIDE FIRE AUTHORITY 24 JUNE 2011 PRESENT: Representing East Riding of Yorkshire Council: Councillors Chapman MBE, Hudson, Ibson, Jefferson JP, Mole, Moore and Skow Representing Kingston upon Hull City Council: Councillors Gardiner, Gemmell OBE, Ross and Williams Representing North Lincolnshire Council: Councillors Briggs (Chairperson), Waltham and Wells Representing North East Lincolnshire Council: Councillors Billard, De Freitas and Hornby Mrs Clarke (Independent Member of the Governance and Standards Committee) and Mrs Hardy (Independent Member of the Audit, Performance & Scrutiny Committee) attended as observers. Chief Fire Officer & Chief Executive, Secretary/Director of People, Director of Finance/Section 151 Officer, Assistant Chief Officer/Director of Safety, Head of Operations and Committee Manager were also present. Apologies for absence were received from Councillors Engall (1.Illness), Glew (3.Constuent Authority commitments), Shipley (3.Constuent Authority commitments), Swift (4.Holiday) and Walker (4.Holiday). The meeting was held at the Humberside Fire and Rescue Service Headquarters, Kingston upon Hull. Meeting commenced at 10.30 a.m. 3563 DECLARATIONS OF INTEREST - No declarations were made in connection with any of the items to be considered at the meeting. 3564 MINUTES – Resolved – That the minutes of the meeting of the Authority held on 19 April 2011, having been printed and circulated amongst the Members, be taken as read and correctly recorded and be signed by the Chairperson. 3565 MINUTES – Resolved – That the minutes of the Annual General Meeting of the Authority held on 27 May 2011, having been printed and circulated amongst the Members, be taken as read and correctly recorded and be signed by the Chairperson. 3566 PETITIONS AND DEPUTATIONS - The Secretary/Director of People stated that no petitions had been received and no requests for a deputation had been received under Rule 12, Part 4 of the Constitution. 3567 COMMUNICATIONS - The Secretary/Director of People stated that no communications had been received. 3568 QUESTIONS BY MEMBERS - The Secretary/Director of People stated that no questions had been received from Members in accordance with Rule 12, Part 4 of the Constitution. 1 Humberside Fire Authority 24 June 2011 MINUTES OF COMMITTEES: 3569 Governance and Standards Committee - Resolved - That the minutes of the Governance and Standards Committee held on 7 June 2011 be received. 3570 Policy and Executive Committee - Resolved - That the minutes of the Policy and Executive Committee held on 10 June 2011 be received. 3571 Audit, Performance and Scrutiny Committee - Resolved – That the minutes of the Audit, Performance and Scrutiny Committee held on 17 June 2011 be received. 3572 EXECUTIVE REPORT - The Chief Fire Officer & Chief Executive submitted a report updating Members on the following issues. Fatal Fire – Rosedale Grove, Hull – The report outlined details of an incident on 2 June 2011. The Fire Death and Injury Panel met shortly afterwards and it was likely that the cause of the fire was smoking materials. Local Resilience Forum - The Local Resilience Forum (LRF) met quarterly and brought together senior managers for all of the local category 1 responders. The aim of the LRF was to ensure that the duties imposed by the Civil Contingencies Act were properly discharged. The Service had always been active participants in the LRF and the Chief Fire Officer & Chief Executive believed that the Service should play a leading role in local resilience in the future. The Chief Fire Officer & Chief Executive had recently been appointed Vice Chairperson of the Forum. Epworth Fire Station – The report outlined a fire incident on 8 June 2011. The most likely cause of the fire was an electrical fault in the appliance cab and that was subject to further investigation by the Service and the vehicle manufacturer. The Business Interruption Management Team had met on 8 June 2011 to deal with the ramifications of the incident particularly to ensure that fire cover in the Epworth area was maintained. Personnel were to be congratulated for getting the station back on the run by 1800 hours the same day. A Member referred to reported explosion during the incident and asked what had exploded. The Chief Fire Officer & Chief Executive stated that a breathing apparatus had exploded due to the heat intensity of the fire. A Member asked how old the appliance was. The Chief Fire Officer & Chief Executive stated that the appliance was 2 years old and that the Authority had a second appliance of the same age which upon inspection showed the same evidence of an electrical fault. Integrated Risk Management Plan (IRMP) 2011/12 - Implementation Update – The report gave a brief overview of the current status of the implementation of the proposals in the IRMP 2011/12: • Change Crewing Arrangements for All Specialist Appliances to Unit Crewing – Implemented on 16 May 2011. Work was currently underway on a ‘Posting’ Policy which would facilitate staff redeployments as a result of those changes. • Change Crewing Arrangements of the Command Unit – This vehicle was converted to unit crewing on 16 May 2011 as an interim measure. Further research had commenced on both the alternative crewing options and the vehicle’s normal replacement. • Flexible Duty System Officers (FDS) Review – There was a separate detailed report regarding this proposal on the Agenda of this meeting (Item No. 15) outlining a reduction in FDS officers from 44 to 36 (Minute 3579 below refers). 2 Humberside Fire Authority 24 June 2011 • Reduce the Operational Ridership Factor – This had been completed in two Community Protection Units (CPUs) (North and North East Lincs) and the Authority will work towards implementing this in Hull and East Riding as a consequence of staff reductions over time. • Review Crewing Arrangements for the Technical Rescue Stations – Further