********************** Tuesday, December 4 ********************** 7:30 a.m. Registration Opens continental breakfast provided 8:30 - 9:30 Opening Discussion and Welcoming Ed Papenfuse assisted by the Program Committee 9:30 - 10:30 Doug Robinson National Association of Chief Information Officers State of the Digital Union 10:30 - 10:45 Morning Break refreshments provided 10:45 - 12:15 p.m. Technology and Innovation 1: Regatta Ballroom B & C, Moderator: Butch Lazorchak Preservation Storage in Real Life Lisa Gregory, State Library of North Carolina Kelly Eubank, State Archives of North Carolina Mark Myers, Kentucky Department for Libraries and Archives While we all have secret preservation storage dreams, this talk is about reality. Three different institutions, the State Archives of North Carolina, the State Library of North Carolina, and the Kentucky Department for Libraries and Archives, will talk about their experience with preservation storage. You'll hear about the ups and downs of different vendors, storage migration, and trying to improve real life workflows. Access and Sustainability 1: Windjammer Room, Moderator: Katherine Baer Ensuring Authenticity of Electronic Government Publications Amanda Colvin, U.S. Government Printing Office The U.S. Government Printing Office (GPO) is the Federal Government's primary resource for producing, procuring, cataloging, indexing, authenticating, disseminating, and preserving the official information products of the U.S. Government in both digital and tangible formats. As a trusted source for Federal government information, verifying the authenticity of electronic documents poses a special challenge. GPO meets this challenge by assuring users that electronic publications available through GPO's Federal Digital System Page 1 of 12 (FDsys) are as authentic as the publications printed and disseminated by GPO. FDsys is a one-stop site that provides free online access to official information and publications from all three branches of the Federal Government. In this session, we will specifically discuss the tools and evidence GPO provides to FDsys users to verify that GPO is a trustworthy steward of information, as well as the mechanisms GPO offers to communicate content integrity. Discussion will focus on these four measures guaranteeing authenticity: digital signatures on PDF files, cryptographic hash values within metadata, evidence of the trusted digital repository through the FDsys preservation archive and access platforms, and demonstration of chain of custody. Trustworthiness of Electronic Legal Primary State Materials and the Role of the UELMA Joan Bellistri, Anne Arundel Circuit Court Emily Feltren, American Association of Law Libraries We will start out with a discussion by Maryland Court librarians on legal primary materials in electronic form and the efforts by the American Association of Law Libraries (AALL) to create an inventory of legal materials at all levels of government. The discussion will include the challenges in determining the "official version" as well as the reasons for maintaining these materials such as legislative history and determining legal intent. This will be followed by a more in-depth look at the Uniform Electronic Legal Material Act (UELMA), a uniform law that addresses many of the concerns posed by the publication of state primary legal material online such as permanent public access, authentication and preservation. Finally, we will outline the status of the Act in the states and discuss how librarians, archivists, bar associations and others are working together toward enactment. Collaboration and Community 1: Skipjack Room, Moderator: Maya Davis Collaborative Approaches to Web Archiving Lori Donovan, Internet Archive Margaret K. Maes, Legal Information Preservation Alliance James Jacobs, Stanford University This session will highlight the benefits of partnerships and collaboration for preservation activities. Lori Donovan will give a brief overview of Archive-It and discuss Internet Archive web archiving collaborations, including consortial arrangements, as well as collaboration around selection and appraisal of websites, especially in regards to event-based web archiving. Margaret Maes will showcase the web archiving projects of LIPA member libraries who are using Archive-It under a consortial license, address benefits and pitfalls of the consortial arrangement, and provide examples of issues to discuss when establishing a consortial project. James Jacobs will discuss Stanford libraries’ work with Archive-It since 2004 (http://archive- it.org/home/SSRG). In that time, they have targeted government information at all levels for collection and preservation. In particular, Archive-It has been a critical tool in the collection development toolbox for born- digital and fugitive government documents (those that are in scope of the Federal Depository Library Program FDLP but are not collected, described or distributed by the Government Printing Office GPO). This session will highlight Archive-It collections (FOIA, CRS, Fugitive documents etc), discuss issues involved in collecting fugitive government information, and suggest ways for FDLP libraries and GPO to continue to collaboratively build digital collections of government publications. 12:15 - 1:30 Lunch provided Page 2 of 12 1:30 - 3:00 Technology and Innovation 2: Skipjack Room, Moderator: Kelly Eubank State Digital Archives - An Experimental Journey of Digital Archival Representation Jane Zhang, Catholic University of America Collective efforts in state digital archives/electronic records initiatives have led to an increasing online presence of state digital archival collections. Although some of them can be viewed as part of the broad digital/online collection movement of cultural heritage organizations, evidence shows that state archives have started to develop digital archival systems that best represent some of the unique characteristics of state archival records. This session discusses different approaches adopted by state digital archives to organizing, describing, and making their digital collections available online, and more importantly, explores the innovative practices in digital archival representation as evidenced in state digital archives and their theoretical implications. “Lots of Tools Keep Stuff Safe: The Swiss Army Knife of Digital Preservation” Amy Rudersdorf, State Library of North Carolina Kathleen Kenney, State Library of North Carolina If digital stewardship incorporates the entire lifecycle of a digital object, then a one-tool solution may forever remain a figment of our archivist and librarian imaginations. In the North Carolina Department of Cultural Resource's attempts to appropriately steward the digital content under our care (per our legislative mandate), we have purchased or built a variety of tools to ingest, manage, store, and disseminate our born-digital and digitized content. This session will name names (of said tools) and give details about how and why we use them as we do. Access and Sustainability 2: Regatta Ballroom B & C, Moderator: Bonnie Weddle Tearing Down the Borders: Coast-to-Coast Archives; Record Keeping in the Cloud Mary Beth Herkert, State of Oregon Ed Papenfuse, State of Maryland Bryan Smith, Washington State The panel will discuss the technical abilities that developed over the past 10 years that allowed Washington State Archives, Digital Archives to partner with other State Archives for preservation and access of electronic records. They will also talk about Washington State's “record keeping in the cloud” partnership with Oregon. Finally, the panel will reflect on the future of electronic archives. Collaboration and Community 2: Windjammer Room, Moderator: Kevin Swanson A Picture is Worth 10,000 Words...How many Terabytes is that? Abbie Norderhaug, Wisconsin Historical Society Sarah Grimm, Wisconsin Historical Society Alan Legleiter, Alabama Department of Archives and History Christine Garrett, Alabama Department of Archives and History Page 3 of 12 Archives are often faced with the acquisition of huge collections of digital images. The Alabama Department of Archives and History (ADAH) and the State Archives at the Wisconsin Historical Society (WHS) took two very different approaches when faced with large collections of gubernatorial images. ADAH decided to retain all the images and find a way to provide access, while the WHS decided to select images based on content and image quality. Alan Legleiter and Christine Garrett, ADAH, will discuss their work in accessioning Governor Bob Riley’s electronic calendar and photograph files (more then 73,000) at the end of his term of office and the steps taken in the past 18 months to identify the materials, locate and extract metadata, and create a method for providing research access to the collections. Sarah Grimm and Abbie Norderhaug, WHS, will describe their work with the more than 50,000 digital images the WHS received from Governor Jim Doyle. The WHS has focused on the arrangement and selection of photos from the Doyle administration with an emphasis on using open source tools to automate much of the process. Mdgovpics.net: Maryland's Digital Repository of Contemporary Photos Tim Baker, Maryland State Archives Nearly every day, the State's photographers upload photos of official events to the Maryland State Archives (MSA) where the images are processed and migrated to a web-enabled environment and shared out to social sites such as Flickr. This presentation will highlight the processes and