HILLTOPS COUNCIL EXTRAORDINARY MEETING AGENDA 24 MAY 2016 To commence at 5.30pm, Tuesday, 24 May 2016 Hilltops Council, Harden Chambers, 3 East Street ORDINARY MEETING AGENDA 24 MAY 2016 Held in the Hilltops Council, Harden Chamber, 3 East Street, Harden BUSINESS 1. OPENING OF THE MEETING May I firstly acknowledge the traditional owners of land we meet on today – I humbly make my respects to the Wiradjuri and N gunnawal people, their past, future and present ancestors. I note there are a number of people in att endance. If you are asked to evacuate, the emergency procedure is to: Exit via the door leading out of the nort hern side of the building through the front door of the Council Chambers; Proceed to the footpath opposite the Council building. 2. PUBLIC FORUM Persons interested in addressing Council are to be in the Meeting room fifteen (15) minutes prior to the commencement of the Council Meeting, and must convey to the General manager their desire to address Council, and on what particular issue they wish to address; Should there be more than one (1) person wishing to address Council on an issue, then those persons are to nominate one (1) person to represent the group; Those presenting in public forum have five (5) minutes to address Council. During this time, no direct discussion will take place with Councillors; all communication should be put through the Mayor. 3. APOLOGIES 4. SYMPATHY EXPRESSIONS 5. CONFIRMATION OF MINUTES 6. BUSINESS ARISING FROM MINUTES 7. DECLARATIONS OF INTEREST 8. ADMINISTRATOR MINUTE (IF ANY) 9. NOTICES OF MOTION (IF ANY) 10. NOTICES OF RECISSION (IF ANY) 11. REPORTS General Manager 12. QUESTIONS WITH NOTICE 13. COUNCIL COMMITTEE REPORTS 14. CLOSED COUNCIL 15. PROPOSED NEXT 1 ORDINARY MEETING AGENDA 24 MAY 2016 Held in the Hilltops Council, Harden Chamber, 3 East Street, Harden CONTENTS SYMPATHY EXPRESSIONS ................................................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................................................ 4 GENERAL MANAGERS REPORT ......................................................................................................................... 5 16/01 – COUNCIL MEETING SCHEDULES ...................................................................................................... 5 16/02 – DRAFT HILLTOPS COUNCIL PAYMENT OF EXPENSES AND PROVISION OF FACILITIES TO MAYOR AND COUNCILLORS ........................................................................................................ 7 16/03 – HILLTOPS COUNCIL INTERIM MANAGEMENT STRUCTURE ........................................................... 9 16/04 – DEVELOPMENT APPLICATION No. 004/2010 MOD 1 – APPLICATION TO AMEND DEVELOPMENT CONSENT 04/2010 FOR A 14 LOT SUBDIVISION AT LOT 13 DP1166398 (PRIOR LOT 28 DP658100), FARM STREET, BOOROWA ............................................................ 10 16/05 – DEVELOPMENT APPLICATION – T2016-002 – DWELLING AT LOT 77 DP75390, EULIE ROAD, HARDEN ........................................................................................................................................... 23 16/06 – DEVELOPMENT APPLICATION – SUBDIVISION – T2016-025 ....................................................... 51 16/07 – MCLEAN OVAL FLOOD LIGHTS - HARDEN .................................................................................. 63 16/08 – ROADS TO RECOVERY WITHIN FORMER HARDEN SHIRE ........................................................... 65 16/09 – 2016/DA-00014 – SUBDIVISION – 10 BOYDS LANE, YOUNG ..................................................... 69 16/10 – SIBLECO AUSTRALIA VOLUNTARY PLANNING AGREEMENT ................................................... 109 16/11 – CASH AND INVESTMENTS .............................................................................................................. 112 16/12 – QUARTERLY BUDGET REVIEW – MARCH 2016 ........................................................................... 115 16/13 – DEVELOPMENT APPLICATIONS STATISTICS ................................................................................. 120 COUNCIL COMMITTEE REPORTS .................................................................................................................. 122 CLOSED COUNCIL .......................................................................................................................................... 123 16/14 – EXCLUSION OF THE PRESS AND PUBLIC ..................................................................................... 123 16/15 – WATERMAIN EASEMENT – PURCHASE PART OF LAND LOT 2 DP 1006974, LOT 3 DP 235081, KNOWN AS ELIZABETH STREET, YOUNG NSW .......................................................................... 125 2 ORDINARY MEETING AGENDA 24 MAY 2016 Held in the Hilltops Council, Harden Chamber, 3 East Street, Harden SYMPATHY EXPRESSIONS MOTION: That Councillors, staff and members of the public be upstanding for a minutes’ silence to express our sympathy on the passing of; YOUNG Mr Mark Cockburn, Mrs Gladys Humphries, Mrs Joan Murphy, Mr Thomas Jones, Mr James Loader, Mr Roy Barton, Mr Terence Frost, Mrs Colleen Douglas, Mr Nelson Friend, Mr Maxwell Neylan (Bede) HARDEN Mrs Beverley Mary Brown BOOROWA Ms Theresa George, Mrs Robyn Anderson Moved: Administrator Wendy Tuckerman 3 ORDINARY MEETING AGENDA 24 MAY 2016 Held in the Hilltops Council, Harden Chamber, 3 East Street, Harden CONFIRMATION OF MINUTES It is recommended that the minutes of the Ordinary Council meetings held as listed be endorsed as a true and accurate record. Boorowa Council 18 April 2016 Young Shire Council 20 April 2016 Harden Shire Council 20 April 2016 4 ORDINARY MEETING MINUTES 18 APRIL 2016, commencing at 5.05 PM Held in the Boorowa Council Chamber, 6-8 Market, Boorowa ATTENDANCE Mayor Cr. W Tuckerman Councillors: C Corcoran, P Sykes, R Gledhill, A Southwell, T McGrath, A Clements, J Ryan, D Evans STAFF A McMahon General Manager APOLOGIES J Jordan Assistant General Manager 16/51 RESOLVED: That the apology be accepted Councillors: J Ryan/D Evans SYMPATHY EXPRESSIONS 16/52 RESOLVED: That Councillors, staff and members of the public be upstanding for a minutes silence to express our sympathy on the passing of; Mrs Enid Gorham; Mr Ian Smith; Ms Margaret Cusack Moved: Mayor Councillor Wendy Tuckerman CONFIRMATION OF MINUTES 16/53 RESOLVED: That the minutes of the Ordinary Meeting of Council held on 21 March 2016 be confirmed as a true and accurate record. Councillors: A Southwell/T McGrath BUSINESS ARISING – MINUTES 21 MARCH 2016 Response from RFS RE: Estimates – revised estimates and are below rate pegging Pickles Auction amounts – fixed price higher than quoted 16/54 RESOLVED: That the minutes of the Extraordinary Meeting of Council held on 11 April 2016 be confirmed as a true and accurate record. Councillors: A Clements/A Southwell ___________________________ _______ ____________________ General Manager Mayor ORDINARY MEETING MINUTES 18 APRIL 2016, commencing at 5.05 PM Held in the Boorowa Council Chamber, 6-8 Market, Boorowa DECLARATIONS OF INTEREST Nil CONFLICT OF INTEREST Nil COUNCILLOR REPORTS MAYOR WENDY TUCKERMAN As per Business Paper CR CHRISTOPHER CORCORAN 5 April Boorowa/Young Merger Public Forum 7 April Opening Cr Neil Henry Gorham Pedestrian Footbridge 8 April South West Regional Waste Group Meeting - Harden 11 April Council Workshop Extraordinary Meeting of Council 18 April Ordinary Meeting of Council CR PETER SYKES 31 March Community Information Day on Young/Boorowa Merger proposal 1 April Careers Day – Boorowa Central School St Joseph’s School Arts Display Opening 4 April Boorowa Business Advisory Committee 5 April Boorowa/Young Merger Public Forum 6 April Public Inquiry Meeting re: Merger Proposal - Young 8 April Country Education Foundation Fundraiser – Boorowa 9 April Opening Boorowa Railway Display – Courthouse Park 10 April Colour Run – Recreation Park 11 April Council Workshop Extraordinary Meeting of Council 18 April Ordinary Meeting of Council CR ROBERT GLEDHILL 18 April Ordinary Meeting of Council CR TIM MCGRATH 31 March Community Information Day on Young/Boorowa Merger proposal 5 April Boorowa/Young Merger Public Forum 11 April Council Workshop Extraordinary Meeting of Council 13 April Woolfest Meeting 18 April Ordinary Meeting of Council ___________________________ _______ ____________________ General Manager Mayor ORDINARY MEETING MINUTES 18 APRIL 2016, commencing at 5.05 PM Held in the Boorowa Council Chamber, 6-8 Market, Boorowa CR ANDREW SOUTHWELL 1 April Red Hill Reserve Committee Meeting 5 April Boorowa/Young Merger Public Forum 7 April Opening Cr Neil Henry Gorham Pedestrian Footbridge 11 April Council Workshop Extraordinary Meeting of Council 18 April Ordinary Meeting of Council CR ANGUS CLEMENTS 4 April Boorowa Business Advisory Committee 5 April Boorowa/Young Merger Public Forum 11 April Council Workshop Extraordinary Meeting of Council 13 April Woolfest Meeting 14 April Hovells Creek Landcare Meeting 18 April Ordinary Meeting of Council CR JACK RYAN 31 March Community Information Day on Young/Boorowa Merger proposal 5 April Boorowa/Young Merger Public Forum 7 April Carinya Court Meeting 11 April Council Workshop Extraordinary Meeting of Council 13 April LG NSW Association President /CEO Meeting – Boorowa Woolfest Meeting 17 April Can Assist St Patrick’s Church – fund raiser 18 April Ordinary Meeting of Council CR DAVID