Mission Statement In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: • Improves the economic, environmental and social well-being for present and future generations; • Encourages and fosters community involvement; • Enhances the small, friendly, caring character of the community; • Maintains an open, accountable and effective operation; and • Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses. NOTICE: That a regular meeting of Bowen Island Municipal Council will be held at Municipal Hall, 981 Artisan Lane on Monday, February 25, 2013 at 1:00 p.m. for the transaction of business listed below. Lisa Wrinch, Deputy Corporate Officer AGENDA Regular Council Meeting Monday, February 25, 2013 Page Timing OPENING OF COUNCIL MEETING 1:00 pm 1. APPROVAL OF AGENDA 1.1 Introduction of Late Items -- Recommendation: That Council approve the agenda and Late Items agenda (if applicable) for the February 25, 2013 regular Council meeting. 2. ADOPTION OF MINUTES 2.1 Minutes of the January 28, 2013 Council meeting 1-7 1:05 pm (5 min) Recommendation: That the minutes of the Council meeting held January 28, 2013 be adopted. 3. PUBLIC COMMENTS 1:10 pm (15 min) Public Comment is an opportunity for members of the Public to comment regarding -- items on the agenda or any other comments or issues they may wish to bring to Council’s attention. Bowen Island Municipality February 25, 2013 Regular Council Meeting Page 1 of 4 Page Timing 4. DELEGATIONS 4.1 Anne Silberman, Bowen Children’s Centre re: Permanent location 8-10 1:25 pm options for the After School Club, dated February 18, 2013 (10 min) a. Bowen Island Gymnastics Club Statement of Interest in a 11 Shared Community Use Facility, February 12, 2013 b. Al and Stacey Leigh, Bowen Fuels re: Letter of Support, dated 12 February 5, 2013 c. Building Map of proposed site 13 4.2 Jacqueline Massey and Carol Cram, Bowen Island Arts Council (BIAC) -- 1:35 pm re: Update to Council: Request for Service Agreement (to be provided (10 min) separately) 5. BUSINESS ARISING FROM MINUTES 5.1 Adam Holbrook, Chair, Bowen Island Ferry Advisory Committee -- 1:45 pm (BIMFAC) re: Update to Council on transportation issues and BIMFAC (40 min) mandate a. Briefing on Provincial consultation on ferry service, dated 14-15 November 19, 2012 b. Submission to the B.C. Coastal Ferries Consultation and 16-20 Engagement Process, dated December 17, 2012 Recommendation: Provided for Council’s information and discussion 6. BYLAWS - Nil -- 7. STAFF REPORTS - Nil -- 8. CORRESPONDENCE - Nil -- 9. REPORTS OF COMMITTEES, COW, COMMISSIONS - Nil -- 10. NEW BUSINESS 10.1 Mayor Adelaar re: Infrastructure Committee (verbal report) -- 2:25 pm (10 min) Recommendation: That the Infrastructure Committee be requested to draft a Terms of Reference, in consultation with staff, and return to Council for approval. Bowen Island Municipality February 25, 2013 Regular Council Meeting Page 2 of 4 Page Timing 10.2 Councillor Morse re: Amendments to the Fire Hall Facilities Steering 21-38 2:35 pm Committee Terms of Reference (TOR) (10 min) Recommendation: That Council adopt the Terms of Reference (TOR) for the Fire Hall Facilities Steering Committee. 10.3 Disclosure of contracts with Council members pursuant to Section 107 of the Community Charter Elected Official Associated Business Description of Contract Value__ NIL NIL NIL NIL 10.4 Councillor Andrew Stone re: Update to Council on Metro Vancouver -- 2:45 pm and Islands Trust business (verbal report) (5 min) Recommendation: Provided for Council’s information 10.5 Any other new business -- 2:55 pm (5 min) 10.6 Move to a Closed Meeting -- Recommendation: That Council move to a closed meeting immediately following the Regular Council meeting to review items pursuant to Section 90(1)(a) of the Community Charter. 11. INFORMATION ITEMS Note to members of the Public: If your correspondence is referenced in this section below and you wish to speak to Council regarding such, you are welcome to appear during our “Public Comment” section near the beginning of this agenda Recommendation: That Council receive the information as outlined in Section 11 of the February 25, 2013 regular Council agenda (Note: Copies of these items are available for viewing on the Municipal website – www.bimbc.ca – or at Municipal Hall in the Counter Copy agenda package.) 11.1 Linda Jacobsen re: Garbage pick up or drop off, dated February 13, -- 3:00 pm 2013 (5 min) 11.2 Jim Cox re: Waste Collection on Bowen Island, dated February 17, -- 2013 11.3 BC Ferries re: Monthly Traffic Statistics, February 5, 2013 -- Bowen Island Municipality February 25, 2013 Regular Council Meeting Page 3 of 4 Page Timing 11.4 Islands Trust re: a. News Release: Islands Trust Seeks Input on Draft 2013-2014 -- Budget, dated January 24, 2013 b. News Release: March Trust Council Program Announced, dated -- February 5, 2013 c. News Release: BC Supreme Court Upholds Denman Island Bylaws -- for Komas Bluff, dated February 14, 2013 d. Letter re: Mining in the Trust Area, dated January 30, 2013 -- e. Letter re: Policy Intentions Paper on Land Based Spill -- Preparedness and Response, dated February 8, 2013 11.5 Greg Moore, Chair, Metro Vancouver Board re: Expert Panel on British -- Columbia’s Tax Competitiveness, dated January 25, 2013 11.6 UBCM re: a. Member Release: Brownfield Renewal- Update and Survey, dated -- February 12, 2013 b. The Compass, dated January 30, 2013 -- c. The Compass, dated February 13, 2013 -- 11.7 Mayor Lois Jackson re: Assessment Appeal, BC Ferries Inc. Horseshoe -- Bay Ferry Terminal Properties, dated December 3, 2012 11.8 LGMA Executive Report – January 2013 12. ADJOURNMENT 3:05 pm Bowen Island Municipality February 25, 2013 Regular Council Meeting Page 4 of 4 Regular Council meeting Page 1 of 7 January 28, 2013 BOWEN ISLAND MUNICIPALITY A video recording of this meeting may be viewed at the following link: www.bimbc.ca/livestream Minutes of the regular meeting of Bowen Island Municipal Council held Monday, January 28, 2013 at 1:00 p.m. at Municipal Hall, 981 Artisan Lane, Bowen Island, B.C. COUNCIL IN ATTENDANCE Mayor Jack Adelaar Councillor Wolfgang Duntz Councillor Daron Jennings Councillor Cro Lucas Councillor Alison Morse Councillor Tim Rhodes Councillor Andrew Stone STAFF IN ATTENDANCE Kathy Lalonde, Chief Administrative Officer Casey Grundy, Administrative Assistant ( Minute Taker) Kristen Watson, Interim Manager of Finance* Keith Wahlstrom, Manager of Development and Operations* Sheana Stevenson, IT Co-ordinator* OTHERS IN ATTENDANCE Judy Mcleod, Planning Consultant* Tom Fletcher, Planning Consultant* Bruce Howlett* Nancy Joyce, Corporal , RCMP* The Public*( 2 members of the public) (* Denotes partial attendance) CALL TO ORDER Mayor Adelaar called the meeting to order at 1:04 p.m. APPROVAL OF AGENDA It was Moved and Seconded RES #13-014 That Council approve the agenda for the January 28, 2013 Council meeting with the addition of the following On- Table Items: DELEGATIONS – Item 4.1a: Bruce Howlett re: Summary of System Planning on Bowen Island DELEGATIONS - Item 4.2a: Corporal Nancy Joyce, RCMP re: Bowen Island Activity Report 2012 STAFF REPORTS – Item 7.3 b: Tom Fletcher, Planning Consultant re: PowerPoint presentation- Government Road Corridor and Ferry Marshalling Implementation, Public Consultation Process CARRIED UNANIMOUSLY ADOPTION OF MINUTES Minutes of the Special Council meeting held December 17, 2012 RES #13-015 It was Moved and Seconded That the minutes of the special Council meeting held December 17, 2013 be adopted as amended: Regular Council meeting Page 2 of 7 January 28, 2013 Page 1, APPROVAL OF AGENDA, second bullet, change ‘....Adam Holbrook, Chair, Bowen Island Ferry Advisory Committee re: briefing to BC Coastal Ferries....’ to ‘...Adam Holbrook, Chair, Bowen Island Ferry Advisory Committee re: submission to BC Coastal Ferries....’ Insert resolution numbers to the Minutes throughout. Insert the word ‘Interim’ in front of the words ‘Manager of Finance’ throughout. Page 10, last paragraph, change ‘Councillor Morse outlined a letter that BIMFAC submitted to the.....’ to ‘Councillor Morse outlined a letter that BIMFAC drafted to the...’ Page 10 , last paragraph, delete the second sentence of the last paragraph ‘A copy of the letter that was sent may be viewed at the following link: http://bimbc.ca/files/embedded2010/121217SpC10-5’ and insert on page 11 of the minutes as the third paragraph, which should read ‘A copy of the letter and submission sent may be viewed at the following link: http://bimbc.ca/files/embedded2010/121217SpC10-5 ‘ CARRIED UNANIMOIUSLY Minutes of the Committee of the It was Moved and Seconded Whole meeting held December That the minutes of the Committee of the Whole meeting held 17, 2012 December 17, 2012 be adopted as amended: RES#13-016 Page 1, last paragraph, change ‘The Chair outlined work that the Committee..........’ to read ‘The EDAC Chair outlined the work of the Committee. The Committee held an Open House meeting on Monday, December 3, 2012 to gain public input. A copy of these submissions may be viewed at the following link: http://bimbc.ca/files/embedded2010/121217COW2-1d’ Page 2, second paragraph, last bullet, change ‘Undertaking revisions of the OCP to encourage economic growth’ to ‘Undertaking revisions of the OCP and Land Use Bylaw to encourage economic growth’ Page 2, last paragraph, change wording from ‘Council will need to identify budget implications of any proposed work and include them in their strategic planning, set for mid February.’ To ‘Council will need to identify budget implications of any proposed work on the process and include them in their strategic planning, set for mid February.’ CARRIED UNANIMOUSLY Minutes of the special Council The minutes of the special Council meeting held January 14, 2013 were meeting held January 14, 2013 deferred to the February 12, 2013 Council meeting.