AGENDA CITY COUNCIL WORK SESSION June 14, 2021 4:00 PM, City Council Chambers 130 S Galena Street, Aspen WEBEX www.webex.com Enter Meeting Number 182 854 7789 Password provided 81611 Click "Join Meeting" OR Join by phone Call: 1-408-418-9388 Meeting number (access code): 182 854 7789 # I. WORK SESSION I.A. Council Board Reports & Council Updates, including Board and Mayor Pro Tem appointments I.B. Board and Commission Interviews 1 1 MEMORANDUM TO: Mayor and Council FROM: Diane Foster, Assistant City Manager MEETING DATE: June 14, 2021 RE: Council Board and Commission Appointments REQUEST OF COUNCIL: Make appointments to the 2021-2023 Elected Official Boards and Commissions. The City Council also needs to appoint a Mayor Pro Tem at this time. SUMMARY AND BACKGROUND: On a biannual basis, following an election, the City Council discusses amongst themselves and then makes appointments and/or reappointments to a series of formal boards and commissions and also makes discretionary, informal or ex-officio appointments to outside organizations. DISCUSSION: Serving on a board, commission, committee or nonprofit board in any capacity can be a significant additional time commitment for an elected official. The benefit of elected City officials holding these roles are many, to name a few: Creates a strong network of formal connections across the community; Allows other organization the benefits of a closer connection with the City Council; and Provides City Council with a deeper understanding of organizations and topics that are of critical community importance; It is important in determining specific appointments that some organizations schedules, topics and/or locations can have a significant meeting and/or travel time commitment. CITY MANAGER COMMENTS: 2 2019-2021 Elected Official Board and Commission Appointments Appointed Boards 1. Roaring Fork Transit Agency – - Councilmember Mullins, Alternate - Mayor Pro Tem Hauenstein 2. Community Office for Resource Efficiency (CORE) - Mayor Pro Tem Hauenstein, Alternative – Councilmember Mullins 3. Ruedi Reservoir (RWAPA) - Councilmember Mullins 4. Northwest Colorado Council of Governments (NWCCOG) - Councilmember Mesirow 5. Aspen Pitkin County Housing Authority – Councilmember Mesirow, Alternate – Councilmember Richards 6. Colorado Association of Ski Towns (CAST) - Mayor Torre (typically a second councilmember attends) 7. Pitkin County Board of Health – Mayor Torre, Alternate – Councilmember Mullins (note, these appointments are made by the BOCC and run for all of 2021-2022) Discretionary, Informal, or Ex-officio 1. Aspen Chamber Resort Association (ACRA) – ACRA bylaws designate the Mayor as a voting member, however City Council does not mandate this appointment. 2. Colorado Municipal League Legislative Committee – Councilmember Mullins, Alternate – Councilmember Richards 3. Club 20 – Councilmember Richards 4. Aspen Sister Cities – Mayor Pro Tem Hauenstein 5. Any city boards/commissions as ex-officio a. Commercial Core and Lodging Commission – Mayor Pro Tem Hauenstein b. Wheeler Board of Advisors – Mayor Torre (Mayor Pro Tem Hauenstein also attends) 6. Aspen Snowmass Nordic Council – Mayor Pro Tem Hauenstein 3 MEMORANDUM TO: Mayor and City Council FROM: Nicole Henning, City Clerk DATE OF MEMO: June 11, 2021 MEETING DATE: June 14, 2021 RE: Citizen Board & Commission Appointment Interviews City Council has been conducting board interviews for various citizen boards twice a year, typically in January and June. Council has shown desire to fill all boards with vacancies with qualified and passionate members of the community. To be consistent with how board interviews have been conducted in the past and do to the interest of these applicants, staff is recommending that Council interview the individuals for the board at the same time instead of conducting individual interviews. Included in the packet for this board is a list of the current members, the most recent ordinance or code section as well as bylaws if available, and applicant resumes. 4 Board of Adjustment Open Positions: Four Regular Members One Alternate Member Current Member: *Andrew Sandler exp. 7/10/2021 *Ashley Feddersen exp. 6/12/2021 *Jim Farrey exp. 6/12/2021 *Colin Frank exp. 7/10/2021 Tim Sack exp. 4/8/2023 Alt *Open Alt exp. Enabling Legislation Chapters 26.216.010 to 26.216.060, Land Use section, Aspen Municipal Code 26.216.010 Powers and duties. 26.216.020 Qualifications for membership. 26.216.030 Membership; appointment, removal, terms and vacancies. 26.216.040 Staff. 26.216.050 Quorum and necessary vote. 26.216.060 Meetings, hearings and procedure. Sec. 26.216.010. Powers and duties. In addition to any authority granted the Board of Adjustment (hereinafter "Board") by state law or this Code, the Board shall have the following powers and duties: A. To hear, review and approve variances, not including variances to allowable FAR or height, to the terms of these regulations, pursuant to Chapter 26.314. Sec. 26.216.020. Qualifications for membership. Members of the Board shall be qualified electors in the City and residents of the City for one (1) year prior to appointment. No member of the City Council, the Mayor, a City employee or any appointed city official shall serve on the Board. 5 Sec. 26.216.030. Membership; appointment, removal, terms and vacancies. A. The Board shall be composed of five (5) members and shall be appointed by the City Council. The City Council shall also appoint two (2) alternate members to the Board, designating the alternate members as the first or second alternate. An alternate member shall vote only in the absence of one (1) or more regular members according to his or her priority (i.e., the first alternate shall vote if one (1) regular member is absent and both alternates shall vote in the absence of two (2) regular members of the Board). When a regular member resigns, the first alternate member shall automatically be designated as a regular member in replacement and the second alternate member shall automatically be designated as the first alternate. B. All members serve at the pleasure of the City Council and may be removed for cause prior to the expiration of their appointment by a majority vote of the City Council. Cause may include, but is not limited to, the following: the Board member has four (4) or more absences from regular meetings during the calendar year, the member is no longer a qualified elector or the member while in office is convicted of a felony or an offense involving moral turpitude. C. All members, including the alternate, shall serve a term of four (4) years. There shall be no restraint on the number of terms any member of the Commission may serve. D. When a member or alternate member is appointed to fill out the term of a departing member or alternate member, that person's term shall end at the time the departing person's term would have ended. E. At the first regular meeting in January, the members of the Board shall elect one (1) of their members as chairperson and one (1) as vice-chairperson. In the absence of the chairperson, the vice-chairperson shall act as chairperson and shall have all powers of the chairperson. The chairperson shall be elected for one (1) year and shall be eligible for reelection. F. The chairperson of the Board may administer oaths, shall be in charge of all proceedings before the Board, shall decide all points of order on procedure and shall take such action as shall be necessary to preserve the order and the integrity of all proceedings before the Board. G. The secretary of the Board shall be the City Clerk or the City Clerk's designee. The secretary shall keep the minutes, shall notify Commission members of regular and special meetings and shall maintain the files of all studies, plans, reports, recommendations and development decisions by the Board. H. Members of the Board shall serve without compensation. 6 Powers and Duties In addition to any authority granted the Board of Adjustment (hereinafter "Board") by state law or this Code, the Board shall have the following powers and duties: B. To hear, review and approve variances, not including variances to allowable FAR or height, to the terms of these regulations, pursuant to Chapter 26.314. Sec. 26.314.020. Authority. The Board of Adjustment, in accordance with the procedures, standards and limitations of this Chapter shall approve, approve with conditions or disapprove a development application for variances to the terms of this Title. If the application for a variance is part of a consolidated application process authorized by the Community Development Director pursuant to Subsection 26.304.060.B.1, the Planning and Zoning Commission or the Historic Preservation Commission may review the application for a variance using the standards and procedures set forth in this Chapter. Sec. 26.314.030. Authorized variances. Variances may only be granted from the following requirements of this Title 26: A. Dimensional requirements. B. Permitted uses, but only to allow for the temporary off-site location or storage of materials, structures or equipment pursuant to building construction or construction staging. Meetings Regular meetings shall be held on the second Thursday of each month at 4 p.m. Meetings are scheduled on an "as needed" basis to fit the request and the notice requirements. Four concurring votes are needed to grant a variance. Applicants should know that in case there are only four members present. Membership Qualification - Elector of the City of Aspen and a resident for one year Term - 4 years; no limits. Members may be removed before the expiration of their appointment for cause by a majority vote of City Council Number - 5 plus 2 alternates. When a regular member resigns, the 1st alternate shall automatically be designated as a regular member in replacement and the 2nd alternate shall 7 automatically be designated as the 1st alternate.