PHILIPPINE BIDDING DOCUMENTS Procurement of CONSULTING SERVICES FEASIBILITY AND MASTER PLAN STUDY FOR BAGABAG AIRPORT DEVELOPMENT PROJECT Government of the Republic of the Philippines TABLE OF CONTENTS PART I SECTION I. REQUEST FOR EXPRESSION OF INTEREST .........................................3 SECTION II. ELIGIBILITY DOCUMENTS ................................................................6 SECTION III. ELIGIBILITY DATA SHEET ........................................................... 13 PART II SECTION I. NOTICE OF ELIGIBILITY AND SHORT LISTING ..................................3 SECTION II. INSTRUCTIONS TO BIDDERS .......................................................... 22 SECTION III. BID DATA SHEET ......................................................................... 46 SECTION IV. GENERAL CONDITIONS OF CONTRACT ....................................... 53 SECTION V. SPECIAL CONDITIONS OF CONTRACT ........................................... 78 SECTION VI. TERMS OF REFERENCE ................................................................ 85 SECTION VII. BIDDING FORMS ......................................................................... 94 SECTION VIII. APPENDICES ............................................................................ 119 2 Part I Section I.Request for Expression of Interest 3 Republic of the Philippines DEPARTMENT OF TRANSPORTATION AND COMMUNICATIONS REQUEST FOR EXPRESSION OF INTEREST FOR Feasibility and Master Plan Study for Bagabag Airport Development Project 1. The Department of Transportation and Communications (DOTC), through the CY 2012 Transport Studies Fund intends to apply the sum of Six Million Six Hundred Forty One Thousand Four Hundred Sixty Pesos (P 6,641,460.00) being the Approved Budget for the Contract (ABC) to payments under the contract for the procurement of consulting services for the Feasibility and Master Plan Study for Bagabag Airport Development Project. Bids received in excess of the ABC shall be automatically rejected at the opening of the financial proposals. 2. The DOTC now calls for the submission of eligibility documents for the conduct of Feasibility and Master Plan Study for Bagabag Airport Development Project. Interested consultants must acquire the eligibility documents after payment of Two Thousand Pesos (Php 2,000.00) and submit their eligibility documents on or before 28 September 2012, 2:00 P.M.at DOTC Multi-Purpose Hall, 16th Floor, The Columbia Tower, Brgy. Wack- Wack, Ortigas Avenue, Mandaluyong City. Applications for eligibility will be evaluated based on a non-discretionary “pass/fail” criterion. 3. The BAC shall draw up the short list of consultants from those who have submitted Expression of Interest and Eligibility Documents and have been determined as eligible in accordance with the provisions of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act”, and its Implementing Rules and Regulations (IRR). The short list shall consist of five (5) prospective bidders who will be entitled to submit bids. The criteria and rating system for short listing are: 1. Applicable experience of the firm -50% 2. Qualification of personnel who may be assigned to the -30% job vis-à-vis extent and complexity of the undertaking; 3. Current workload relative to capacity -20% “Applicable Experience” pertains to the Bidder and associates in case of joint ventures, considering both the overall experiences of the firm and the individual experiences of the principal and key staff including the times when employed by other Consultants. “Qualification of personnel” pertains to the personnel who may be assigned to the job vis- à-vis extent and complexity of the undertaking; “Job Capacity” means the absorptive capacity of the Applicant to do additional works other than those currently undertaken. The “Rating” multiplied by their respective “Weights” gives the weighted “Scores”. These are added to determine the total points for the Applicant. The Applicants shall then be ranked according to their “Total Points” and the top five (5) shall be considered as the 4 “short list” and qualify them to bid for the contemplated contract. Should less than the required number apply for eligibility and short listing, pass the eligibility check, and/or pass the minimum score required in the short listing, the BAC shall consider the same. Further, Applicants must collect a minimum weighted score of “SEVENTY (70) POINTS” to qualify for short listing. 4. Bidding will be conducted through open competitive bidding procedures using non- discretionary “pass/fail” criterion as specified in the IRR of RA 9184. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines. 5. The DOTC shall evaluate bids using the Quality-Cost Based Evaluation/Selection (QCBE/QCBS) procedure. The Technical and Financial Proposals shall be given weights at 70% and 30%, respectively, comprising a total of 100%, with a minimum technical score of 70 points. The criteria and rating system for the evaluation of bids shall be provided in the Instructions to Bidders. 6. The contract shall be completed within One Hundred Twenty (120) calendar days from the date of the Notice to Proceed. 7. The DOTC reserves the right to reject any and all bids, annul the bidding process, or not award the contract at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders. 8. For further information, please refer to: Atty. Catherine Jennifer P. Gonzales Assistant Secretary for Procurement and Overall Head, BAC Secretariat Department of Transportation and Communications Unit 153, 15th Floor, The Columbia Tower Brgy.Wack-Wack, Ortigas Avenue 1555 Mandaluyong City Tel No.: (+63 2) 654-7725 Facsimile No.: (+63 2) 654-7725 E-mail Address: [email protected] Website: www.dotc.gov.ph (SGD.) ATTY. JOSE PERPETUO M. LOTILLA Undersecretary for Legal Affairs and Chairman, Bids and Awards Committee 5 Section II. Eligibility Documents 6 1. Eligibility Criteria 1.1. The following persons/entities shall be allowed to participate in the bidding for Consulting Services: (a) Duly licensed Filipino citizens/sole proprietorships; (b) Partnerships duly organized under the laws of the Philippines and of which at least sixty percent (60%) of the interest belongs to citizens of the Philippines; (c) Corporations duly organized under the laws of the Philippines and of which at least sixty percent (60%) of the outstanding capital stock belongs to citizens of the Philippines; (d) Cooperatives duly organized under the laws of the Philippines, and of which at least sixty percent (60%) interest belongs to citizens of the Philippines; or (e) Persons/entities forming themselves into a joint venture, i.e., a group of two (2) or more persons/entities that intend to be jointly and severally responsible or liable for a particular contract: Provided, however, That Filipino ownership or interest thereof shall be at least sixty percent (60%). For this purpose, Filipino ownership or interest shall be based on the contributions of each of the members of the joint venture as specified in their JVA. 1.2. When the types and fields of Consulting Services involve the practice of professions regulated by law, those who will actually perform the services shall be Filipino citizens and registered professionals authorized by the appropriate regulatory body to practice those professions and allied professions specified in the EDS. 1.3. If the Request for Expression of Interest allows participation of foreign consultants, prospective foreign bidders may be eligible subject to the qualifications stated in the EDS. 1.4. Government corporate entities may be eligible to participate only if they can establish that they (a) are legally and financially autonomous, (b) operate under commercial law, and (c) are not dependent agencies of the GOP or the Procuring Entity. 2. Eligibility Requirements 2.1. The following eligibility requirements shall be submitted on or before the date of the eligibility check specified in the Request for Expression of Interest and Clause 5 for purposes of determining eligibility of prospective bidders: (a) Class “A” Documents – 7 Legal Documents (i) Registration certificate from Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of such registration as stated in the EDS; (ii) Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located; Technical Documents (iii) Statement of the prospective bidder of all its ongoing and completed government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid, within the relevant period provided in the EDS. The statement shall include, for each contract, the following: (iii.1) the name and location of the contract; (iii.2) date of award of the contract; (iii.3) type and brief description of consulting services; (iii.4) consultant’s role (whether main consultant, subcontractor, or partner in a JV) (iii.5) amount of contract; (iii.6) contract duration; and (iii.7) certificate of satisfactory completion or equivalent document specified in the EDS issued by the client, in the case of a completed contract; (iv) Statement