Board of Directors Meeting January 9, 2015 9:00 am AMENDED AGENDA VOTING: Unless otherwise indicated on this agenda, all Directors have one vote and a simple majority is required for a motion to pass. Who Votes Count 1. Call to Order 1.1 Presentation: 10-Year Employee Service Award, Jean Terpsma 2. Addition of Late Items 3. Adoption of the Agenda 4. Adoption of the Minutes 4.1 December 12, 2014 Meeting 5. Delegations Addendum 5.1 Mark Halwa, Columbia Valley Greenways Trail Alliance and Richard Haworth, Haworth Development Consulting Ltd. – re: Lake Windermere Westside Legacy Trail 6. Correspondence 6.1 Lois Halko – Letter of Thanks 6.2 E-Comm 9-1-1 – Letter of Thanks 6.3 Lake Windermere Ambassadors – Lake Windermere 2014 Water Quality Monitoring Results 6.4 Lake Windermere Ambassadors – Fee for Service Report 6.5 BC Conservation Officer Service – Access Management Compliance and Enforcement Program October/November Report 6.6 Nature Conservancy Canada – President’s Report 6.7 BC Transit – New Mobile-Friendly Website Launch 6.8 Minister of Industry – Policy Changes in the 3500 MHz Band 6.9 Environment Canada – Re-licensing of Mica, Arrow Lakes, and Duncan Dams under the International River Improvements Act 6.10 Environment Canada – Additions to the Species at Risk Act 6.11 Metro Vancouver – Greater Vancouver Sewerage and Drainage District Municipal Solid Waste and Recyclable Material Regulatory Bylaw No. 280 6.12 City of Cranbrook – 9-1-1 Fire Dispatch Report – November 2014 Amended Agenda Page 2 Board of Directors January 9, 2015 6.13 Ministry of Justice – Services to Victims of Crime Project Update Correspondence (continued) Addendum 6.14 City of Kimberley – Letter of Thanks Addendum 6.15 Ministry of Justice – $50,000 to Support Local Government Administration of Fire Departments 7. Unfinished Business 8. New Business 9. Committee Recommendations • Planning & Development Services Committee • Governance & Regional Services Committee • Electoral Area Services Committee • Central Services Committee • Columbia Valley Service Committee 10. Bylaws Addendum 10.1 Bylaw No. 2553 – Public Hearing Report 10.2 Bylaw No. 2553 – Upper Columbia Valley Zoning Amendment Bylaw (Edgewater / Lautrup) – Third Reading 10.3 Bylaw No. 2554 – Public Hearing Report 10.4 Bylaw No. 2554 – Electoral Area E Zoning & Floodplain Management Amendment Bylaw (Wasa / Roberts) – Third Reading 10.5 Bylaw No. 2559 – Upper Columbia Valley Zoning Amendment Bylaw (Density Averaging / RDEK) – Two Readings Revised 10.6 Bylaw No. 2559 – Public Hearing 10.7 Bylaw No. 2579 – Lake Windermere Official Community Plan Amendment (Windermere / Goertzen Holdings Ltd.) – Two Readings 10.8 Bylaw No. 2580 – Upper Columbia Valley Zoning Amendment Bylaw (Windermere / Goertzen Holdings Ltd.) – Two Readings Revised 10.9 Bylaws No. 2579 and No. 2580 – Public Hearing 10.10 Bylaw No. 2582 – Upper Columbia Valley Zoning Amendment Bylaw (Windermere / Sinneave) – Two Readings Revised 10.11 Bylaw No. 2582 – Public Hearing 10.12 Bylaw No. 2583 – Fire Department Mutual Aid Amendment Bylaw – Three Readings and Adoption 10.13 Bylaw No. 2584 – Security Issuing Bylaw – All Directors Weighted Three Readings and Adoption 10.14 Bylaw No. 2587 – Revenue Anticipation Borrowing All Directors Weighted Bylaw – Three Readings and Adoption 11. Late Agenda Items Amended Agenda Page 3 Board of Directors January 9, 2015 12. Reports from Directors Addendum 13. Adjourn to Closed COMMITTEE MEETING SCHEDULE Thursday, January 8, 2015 2:15 pm Planning & Development Services Committee 4:00 pm Governance & Regional Services Committee 4:30 pm Electoral Area Services Committee 6:15 pm Central Services Committee 6:25 pm Columbia Valley Services Committee NEXT MEETINGS Columbia Valley Community Directed Funds Committee Meeting – January 19, 2015 Central East Kootenay Community Directed Funds Committee Meeting – February 12, 2015 Elk Valley Community Directed Funds Committee – March 13, 2015 Committee Meetings RDEK Board of Directors Thursday, February 5, 2015 Friday, February 6, 2015 Time: TBA Time: 9:00 am 4.1 MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE REGIONAL DISTRICT OF EAST KOOTENAY HELD AT THE REGIONAL DISTRICT OFFICE IN CRANBROOK BC ON DECEMBER 12, 2014 PRESENT Chair Rob Gay Electoral Area C Director Mike Sosnowski Electoral Area A Director Stan Doehle Electoral Area B Director Jane Walter Electoral Area E Director Wendy Booth Electoral Area F Director Gerry Wilkie Electoral Area G Director Lee Pratt City of Cranbrook Director Tom Shypitka City of Cranbrook Director Mary Giuliano City of Fernie Director Don McCormick City of Kimberley Director Dean McKerracher District of Elkford Director Gerry Taft District of Invermere Director Cal McDougall District of Sparwood Director Ute Juras Village of Canal Flats Director Clara Reinhardt Village of Radium Hot Springs STAFF Lee-Ann Crane Chief Administrative Officer Shannon Moskal Corporate Officer Connie Thom Executive Assistant (Recording Secretary) The meeting was called to order at 9:00 am. ELECTION OF CHAIR AND VICE CHAIR FOR 2015 Shannon Moskal, Corporate Officer, called for nominations for the position of RDEK Chair for 2015. 44974 MOVED by Director Sosnowski Nomination of Chair SECONDED by Director Giuliano THAT Rob Gay be nominated for the position of Chair of the Regional District of East Kootenay Board of Directors. CARRIED There being no further nominations, Rob Gay was declared elected Chair of the Regional District of East Kootenay for 2015. 44975 MOVED by Director Giuliano Nomination of Vice Chair SECONDED by Director Wilkie THAT Wendy Booth be nominated for the position of Vice Chair of the Regional District of East Kootenay Board of Directors. CARRIED There being no further nominations, Wendy Booth was declared elected Vice Chair of the Regional District of East Kootenay for 2015. Chair Rob Gay thanked departing Director Wayne Stetski for his years of service on the RDEK Board of Directors. RDEK BOARD MEETING December 12, 2014 MINUTES PAGE 2 ADOPTION OF THE AGENDA 44976 MOVED by Director McKerracher Agenda SECONDED by Director McDougall THAT the agenda for the RDEK Board of Directors meeting be adopted. CARRIED ADOPTION OF THE MINUTES 44977 MOVED by Director Pratt Minutes SECONDED by Director Shypitka THAT the Minutes of the RDEK Board of Directors meeting held on November 7, 2014 be adopted as circulated. CARRIED PLANNING & DEVELOPMENT SERVICES COMMITTEE RECOMMENDATIONS 44978 MOVED by Director Wilkie Bylaw No. 2553 SECONDED by Director Sosnowski Introduction THAT Bylaw No. 2553 cited as “Regional District of East Kootenay – Upper Columbia Valley Zoning Bylaw No. 900, 1992 – Amendment Bylaw No. 295, 2014 (Edgewater / Lautrup)” be introduced for first reading. CARRIED 44979 MOVED by Director Sosnowski Bylaw No. 2554 SECONDED by Director McKerracher Introduction THAT Bylaw No. 2554 cited as “Regional District of East Kootenay – Electoral Area E Zoning & Floodplain Management Bylaw No. 2502, 2014 – Amendment Bylaw No. 4, 2014 (Wasa / Roberts)” be introduced for first reading. CARRIED OPPOSED: Director Walter Director Juras Director Wilkie Director Doehle Director Gay 44980 MOVED by Director Gay DVP No. 29-14 SECONDED by Director Sosnowski Granted THAT Development Variance Permit No. 29-14 to waive the Subdivision Servicing Bylaw requirements of onsite sewage disposal for a proposed 14 parcel subdivision on the 1129759 Alberta Ltd. property at Toby Cutoff Road, Johnston Road and Westside Road be granted. CARRIED 44981 MOVED by Director McKerracher Liquor Licensing SECONDED by Director Wilkie Panorama / Cliffhanger Golf Ltd. THAT a public hearing be held regarding the application by Cliffhanger Golf Ltd. for an amended food primary license. CARRIED RDEK BOARD MEETING December 12, 2014 MINUTES PAGE 3 PLANNING & DEVELOPMENT SERVICES COMMITTEE RECOMMENDATIONS (continued) 44982 MOVED by Director Gay Bylaw No. 2559 SECONDED by Director Sosnowski Postponed THAT consideration of Bylaw No. 2559 cited as “Regional District of East Kootenay – Upper Columbia Valley Zoning Bylaw No. 900, 1992 – Amendment Bylaw No. 296, 2014 (Density Averaging / RDEK)” be postponed one month and that staff present an overview of the proposed bylaw at the January Planning & Development Services Committee meeting. CARRIED OPPOSED: Director Juras Director Walter Director Wilkie 44983 MOVED by Director Walter Ta Ta Creek / McIntyre and Gillespie SECONDED by Director Gay ALR Subdivision THAT the Agricultural Land Commission be advised the RDEK supports the McIntyre and Gillespie ALR subdivision application for property at 6099 Highway 95A in Ta Ta Creek. CARRIED 44984 MOVED by Director Wilkie DVP No. 27-14 SECONDED by Director Walter Granted THAT Development Variance Permit No. 27-14 to reduce the front yard setback from 7.5 m to 3.8 m for a garage addition to a single family dwelling on the Lever property at 4616 Columere Road be granted. CARRIED 44985 MOVED by Director Gay Jim Smith Lake / Sanderson SECONDED by Director McKerracher MFLNRO Referral THAT the Ministry of Forests, Lands and Natural Resource Operations be advised the RDEK does not support the Sanderson application for a licence of occupation for a walkway and dock on Jim Smith Lake. CARRIED Director Pratt and Director Shypitka declared a conflict of interest with the next item noting that they are personal friends with the applicants and left the meeting at 9:26 am. 44986 MOVED by Director Gay Jim Smith Lake / Thompson SECONDED by Director Walter MFLNRO Referral THAT the Ministry of Forests, Lands and Natural Resource