Beswick Local Authority Meeting Agenda To be held at Council Services Centre, Conference Room 10.30am Monday 22nd February 2016 1. Present: 1.1 Elected Members: 1.2 Local Authority Members: 1.3 Staff: 1.4 Visitors/Guests: PLEDGE: “We pledge to work as one towards a better future through effective use of all resources. We have identified these key values and principles of Honesty, Equality, Accountability, Respect, and Trust as being integral in the achievement of our vision that the Roper Gulf Regional Council is Sustainable, Viable and Vibrant”. 2. Apologies: Apologies Accepted Moved: Seconded: 3. Conflict of Interest-Members & Staff: . 4. Minutes of Previous Meeting: Minutes from the previous meeting held on 16th November 2015 pg:5-9 Motion: That Beswick Local Authority accept the Minutes from the previous Local Authority Meeting held on 16th November 2016 as true and accurate record of the meeting. Moved: Seconded: 5. Business Arising/Action List; 5.1. Previous minutes action List Date Responsible Action Status Comments Initiated Person 22.02.16 Waiting for advice from 20.11.14 Feasibility of a bore being drilled for CSM Complete P&W about existing infrastructure public areas that could be used. 22.02.16 Awaiting a reply from 21.09.15 Members are asking for Council to DCSI Ongoing NLC. raise the issue of a drinking area for Beswick with NLC 22.02.16 Ordered, awaiting delivery 16. 11.15 CSM to follow up on speed hump CSM Complete soon. pricing and present to next meeting 22.02.2016 Prices from Trojan, 16.11.15 CSM present fencing options for lot CSM Ongoing Darwin, examples t o b e 57 & 58 for the next meeting presented. Q uote from a fencer may be a cheaper option. Also waiting to see if Green fence round lot 5 can be used. 22.02.2016 To be presented to this 16.11. 15 CSM to have a meeting with LA CSM Complete meeting. members regarding Night Patrol hours changing & the Sport & Rec Master plan. 6. Correspondence 6.1. Outgoing Correspondence: Tess Cole-Adams Northern Land Council-Re: Lot 3 Beswick pg:10-12 6.2. Incoming Correspondence: Aboriginal Areas Protection Authority- Re:Cost Estimate Beswick Heritage Trail pg:13-14 ACTION: Actions will appear under each point like this 7. General Business 7.1 *Elected Member Report: Recommendation: That the Beswick Local Authority receive and note the elected members report. Moved: Seconded: 7.2 *Council Services Managers Report: Report attached. pg:15-18 Council Services Update *Work Health and Safety Update Recommendation: That the Beswick Local Authority receive and note the Council Services Managers report. Moved: Seconded: 7.3 *Council Financial Reports: Second Quarter Financial Reports attached. pg:19-23 Recommendation: That the Beswick Local Authority receive and note the Council Second Quarter Financial Report. Moved: Seconded: * Denotes permanent Agenda items 7.4 *Governance Updates: *Town Priorities – Report pg:24-29 Sport & Rec Master Plan: Tabled *Complaints Register- 02.12.15 Water Leak Closed *Policy Updates- HR015 Uniform Policy – Updated- Amendments to the Uniform Policy clarifying the provision and wearing of Roper Gulf Regional Council uniforms for all Council employees and CDP participants, including guidelines for replacement and disposal. HR011 Leave Policy – Clarification of Maternity Leave- 6 weeks paid leave. DIT004 Abandon Vehicle Policy- As part of the regional Waste Management Strategy this policy deals with the identification, removal, storage and disposal of abandon vehicles in Roper Gulf Towns. Guideline 8 pg: 31-38 Recommendation: That the Beswick Local Authority receive and note the updates from Governance. Moved: Seconded: 7.5 *CDP-Community Development Program: Report attached. pg:39-40 Recommendation: That the Beswick Local Authority receive and note the Community Development report. Moved: Seconded: 7.6 *Alcohol Management Plan: 7.7 Sports and Recreation Program Update: Recommendation: That the Beswick Local Authority receive and note update on Sports and Recreation Program. Moved: Seconded: 7.8 Night Patrol- New Schedule, Cr Ashley and CSM to present. * Denotes permanent Agenda items Recommendation: That the Beswick Local Authority accept the new Night Patrol Schedule. Moved: Seconded: 8. Other Business 8.1 Cemetery Pedestrian Use – Residents using short cut through Cemetery. Request to lock Cemetery Gates. 8.2 Elders Visiting Program and NT Correctional Services-Juanita Jones A/Program Coordinator 9. Meeting Closed . * Denotes permanent Agenda items Beswick Local Authority Meeting Minutes Held in Beswick Conference Room Monday 16th November 2015 This Meeting was opened at 10.30am by the designated Chair Lorraine Bennett and the Roper Gulf Regional Council Pledge was read. 1. Present: Elected Members: Cr. Selina Ashley Local Authority Members: Trephina Bush Joseph Brown Lorraine Bennett (Chair) Deanna Kennedy Staff: Jo Nicol - Local Authority Coordination Officer Helen Hawkins - Beswick Council Services Manager Marion Smith – Director Community Services (DCS) Darcy Boon – Governance Officer Anthony Moss – Night Patrol Coordinator Peter Amarant – Senior Administration Officer Beswick Visitors: Moira McCreesh - Alcohol Management Strategy Unit Krissy Bennett – NT Housing Patricia Archer – Manager Beswick Health Clinic 2. Apologies: Sharon Hillen, Director Council Services (DCSI) Moved: Joseph Brown Seconded: Cr. Selina Ashley All Agreed by way of consensus. 3. Conflict of Interest: Nil 4. Minutes of Previous Meeting: Motion: That Beswick Local Authority accepts the Minutes from the previous Local Authority Meeting held on 21 September 2015 as true and accurate record of the Meeting. Moved: Cr Selina Ashley Seconded: Trephina Bush 5 All Agreed by way of consensus. Motion: That the Beswick Local Authority accept the letter from all Local Authority members authorising Roper Gulf to take an extra $7000 from Local Authority Project Funding for the retaining wall at the Basketball Courts in Beswick. The original amount approved by Local Authority was $30,000 but the cost has come in at $37,000. Moved: Cr Selina Ashley Seconded: Trephina Bush 5. Business Arising/Action List; 5.1 Previous minutes action List Date Action Responsible Status comments Action person initiated 20.10.2014 Need to have a discussion on CSM and DCSI completed Will need to use Barunga how we are to use the new tip. compactor on the unsealed road to the tip. 20.10.2014 Municipal team to gather up as CSM Completed 21.09.15 an area has been many dead cars on the set aside for the cars at the outskirts of the Community and tip. Now waiting on the stack them in one place for loader and a truck to when a solution is found. transport. 16.11.15 New compactor will remove 106 cars 20.10.2014 Discuss with DCSI on the CSM Ongoing 14.04.2015-Ongoing feasibility of having a bore 16.11.15 Ongoing drilled for public use. 21.09.15 Members are asking for DCSI On going Sharon to bring to Council Council to raise the issue of a to raise with NLC drinking area for Beswick with NLC 16.11.15 Ongoing 21.09.15 CSM to get prices and CSM Completed Looking at prices now to examples of covered bus present at the next LA shelters for the next meeting meeting in November 21.09.15 Jo Nicol to report back to LA Jo Nicol Completed Report for next LA on 456-NTG Closing the Gap meeting. Grants and 457-RJCP CDF 465-NTG Closing the Gap Grant- Upgrade of BRACS Facility 475-RJCP CDF Upgrade of Staff accommodation Lot 21.09.15 Get BRACs to broadcast the CSM Completed CDP Meeting is on Thursday 1st October. 21.09.15 Source examples and prices CSM Completed Attached – page for a covered bus shelter. 6. Correspondence 6.1 Outgoing Correspondence Nil 6 6.2 Incoming Correspondence Email from Louise McCormick re: Beswick flood gates. 7. General Business 7.1 Elected Members Report: Motion: That Beswick Local Authority receive and note the Elected Member’s Report. Moved: Joseph Brown Seconded: Lorraine Bennett All agreed by way of consensus. 7.2 Council Service Managers Report: In addition to the CSM’s Repot that was tabled at the Meeting, Local Authority Members were advised that; Centrelink position has been filled by a CDP participant. There has been two resignations from Night Patrol Motion: That the Beswick Local Authority accepts the CSM Report on current Regional Council Services. Moved: Cr Ashley Seconded: Lorraine Bennett All Agreed by way of Consensus, 7.3 Council Financial Reports: The first quarter financial report as presented was discussed. Motion: That the Beswick Local Authority receive and note the First Quarter Financial Report. Moved: Joseph Brown Seconded: Trephina Bush All agreed by way of consensus. 7.4 Governance Updates: Town Priorities - Local Authority Project Funding Report Local Authority Members were updated on current status of Local Authority Funding. Members also discussed the quote and options for Bus Shelter which was presented along with the Agenda papers. Motion: That Beswick Local Authority receives and note the Local Authority Funding report Moved: Lorraine Bennett Seconded: Cr Ashley All Agreed by way of Consensus, Motion: The Beswick Local Authority approves the expenditure of $3750.00 from Local Authority Project Funding for the Bus Shelter. Moved: Cr Ashley Seconded: Trephina Bush All Agreed by way of Consensus, 7 Motion: The Beswick Local Authority approves the expenditure of $9.715.24 Local Authority Funds for Stage Deck, handrails, Stairs, roofing, BBQ Concrete slabs. Moved: Lorraine Bennett Seconded: Cr Ashley All Agreed by way of Consensus, Local Authority Members requested more pricing options for the speed humps but gave in principal support and supported where they are tentatively being placed. Local Authority Members asked CSM to get quotes for a fence to be erected around the recreation area at lot 57 & 58. ACTION: CSM to follow up and present Speed Hump pricing and options at next meeting.