2018-2019 WE EXPECT EXCELLENCE WE INNOVATE WE EMBRACE EQUITY WE COLLABORATE District Goal: empower all students to achieve post-high school success. Beaverton School District • 16550 SW Merlo Rd. • Beaverton, Oregon 97003 | www.beaverton.k12.or.us District Goal: WE empower all students to achieve post-high school success. Beaverton School District 16550 SW Merlo Road • Beaverton, Oregon 97003 • Telephone: 503-356-4500 For more information, visit the District website at: www.beaverton.k12.or.us The Beaverton School District recognizes the diversity and worth of all individuals and groups. It is the policy of the Beaver- ton School District that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans’ status, genetic information or disability in any educational programs, activities or employment. BEAVERTON SCHOOL DISTRICT Beaverton, Oregon ADOPTED BUDGET 2018‐19 Prepared by: Business Services Don Grotting Superintendent Claire Hertz Chief Financial Officer Gayellyn Jacobson Administrator for Fiscal Services Jessica Jones Budget Analyst Linda Hanson Senior Budget Accountant Marcie Davis Administrative Assistant BEAVERTON SCHOOL DISTRICT 2018‐19 ADOPTED BUDGET DOCUMENT TABLE OF CONTENTS EXECUTIVE SUMMARY Budget Document Format ……………………………...……..……………………………...……………………...…...………………… 3 The Budget at a Glance ………….…………………………...…………………..………..…...………………..…………………………… 4 Multiyear Finance Plan/Budget Calendar 2018‐19 …………………………………………………………………………………… 5 District Goal and Pillars of Learning …………………………………………………………………………………………………………… 6 Budget Message …………………………………………….………………………………………………………………………………………… 7 Budget Summary by Fund and Summary of Revenues & Expenditures ‐ All Funds………………………………...… 14 Expenditures by Object ‐ All Funds ………………………………...………………….………………………...………………………… 15 Three Year Forecast ‐ All Funds ………………………………...………………….………………………...……………………………… 16 All Funds Salaries, Benefits & Positions History & Budget ………………………………………………………………………… 17 Assessed Value & Property Tax Summaries ……………………………………………………………………………………………… 18 Debt Summary ………………………………………………………………………………………………………………………………………… 19 Benchmark Data ………………………………………………………………………………………………………………………………….. 20 Student Enrollment Historical & Projected ……………………………………………………………………………………………… 22 Budget Committee 2018‐19 …………………………………………………………………………………………………………………… 23 Meritorious Budget Award ………………………………………………………………………………………………………………...…… 24 Government Finance Officers Association Award for Best Practices in School District Budgeting……………… 25 ORGANIZATIONAL SECTION The District and the Community …………………………………………………………..………………………………………………… 29 Multiyear Financial Reporting and Budget Process ………………………………………………………………………………… 55 Multiyear Finance Plan Investment Summary ………………………………………………………………………………………… 62 Multiyear Finance Plan Investment Report ‐ Discontinued Investments 2018‐19 …………………………………… 65 The Budget Process: Requirements of Oregon Budget Law ……………………………………………………………………… 67 Measures and Levies ………………………………………………………………….…………………………………………………………… 68 Organizational Chart 2017‐18 …………………………………………...…………………………………………………………………… 70 Relationship Between Departments & Funds …………………………………………………………………………………………… 71 School Board Policies ……………………………………………………………………………………………………………………………… 72 School Board Zone Map …………………………………………………………………………………………………………………………… 76 History of Beaverton School District ………………………………………………………………………………………………………… 77 FINANCIAL SECTION Financial Overview …………………………………………………………………………………………………………………………………… 83 Revenue Overview …………………………………………………………………………………………………………………………………… 84 Summary of Revenues & Expenditures by Object ‐ All Funds …………………………………………………………………… 87 Summary of Revenues by Fund and Object ………………………….………………………………………………………………… 88 Summary of Expenditures by Fund and Appropriation Level ………………………….………………………………………… 89 Summary of Expenditures by Function and Fund ………………………….………………………………………………………… 91 Summary of Expenditures by Fund and Object ………………………………………………………………………………………… 93 Fund Balances, Governmental Funds ‐ Last Five Fiscal Years …………………………………………………………………… 95 Variance Analysis …………………………………………………………………………………….……………………………………………… 96 General Fund ‐ 100 ……………………………………………………………………………………………………………………………… 99 General Fund Functions …………………………………………………………………………………………………………………… 101 General Fund Function Descriptions ………………………………………………………………………………………………… 102 Summary of Revenues & Expenditures by Object ‐ 100 ‐ General Fund ……………………………………………107 General Fund Budget ‐ Revenues by Source ……………………………………………..……………………………………… 108 General Fund Budget ‐ Expenditures by Function ………………………………………………………………………………109 General Fund Budget ‐ Expenditures by Object …………………………………………………………………………………110 General Fund Budget ‐ Expenditures by Function and Object Graphs ……………………………………………… 111 Budgeted Positions & Students Served by Minor Function (General Fund) ……………………………………… 112 General Fund ‐ 100 Budget Estimates ‐ Revenues ………………………………………………………………………………113 General Fund ‐ 100 Budget Estimates ‐ Expenditures …………………………………………………………………………114 BEAVERTON SCHOOL DISTRICT 2018‐19 ADOPTED BUDGET DOCUMENT TABLE OF CONTENTS ‐ Continued FINANCIAL SECTION (CONTINUED) Budget Forecast General Fund ‐ 100 ……………………………………………………………………………………………………141 Student Body Fund ‐ 220 ………………………………………………………………………………………………………………………143 Summary of Revenues & Expenditures by Object ‐ 220 ‐ Student Body Fund ……………………………………145 Student Body Fund ‐ 220 Budget Estimates ‐ Revenues …………………………………………………………………… 147 Student Body Fund ‐ 220 Budget Estimates ‐ Expenditures ……………………………………………………………… 148 Budget Forecast Student Body Fund ‐ 220 ………………………………………………………………………………………… 149 Special Purpose Fund ‐ 230 ……………………………………………………………………………………………………………………151 Summary of Revenues & Expenditures by Object ‐ 230 ‐ Special Purpose Fund …………………………………153 Special Purpose Fund ‐ 230 Budget Estimates ‐ Revenues …………………………………………………………………155 Special Purpose Fund ‐ 230 Budget Estimates ‐ Expenditures ……………………………………………………………156 Budget Forecast Special Purpose Fund ‐ 230 ……………………………...…………………………………………………… 165 Categorical Fund ‐ 240 …………………………………………………………………………………………………………………………167 Summary of Revenues & Expenditures by Object ‐ 240 ‐ Categorical Fund ……………………………………… 169 Categorical Fund ‐ 240 Budget Estimates ‐ Revenues …………………………………………………………………………171 Categorical Fund ‐ 240 Budget Estimates ‐ Expenditures ……………………………………………………………………172 Budget Forecast Categorical Fund ‐ 240 …………………………………………………………………………………………… 174 Pension Fund ‐ 250 ………………………………………………………………………………………………………………………………175 Summary of Revenues & Expenditures by Object ‐ 250 ‐ Pension Fund …………………………………………… 177 Pension Fund ‐ 250 Budget Estimates ‐ Revenues ……………………………………………………………..………………179 Pension Fund ‐ 250 Budget Estimates ‐ Expenditures …………………………………………………………………………180 Budget Forecast Pension Fund ‐ 250 ……………………………………………………………………………………………….. 181 Accrued Obligation for Post‐Employment Benefits ……………………………………………………………………………182 Grant Fund ‐ 270 ………………………………………………………………………………………………………………………………… 183 Summary of Revenues & Expenditures by Object ‐ 270 ‐ Grant Fund …………………………………………………185 Grant Fund ‐ 270 Budget Estimates ‐ Revenues ………………………………………………………………………..……… 187 Grant Fund ‐ 270 Budget Estimates ‐ Expenditures ……………………………………………………………………………188 Budget Forecast Grant Fund ‐ 270 ……………………………………………………………………………………………….. 203 Long‐Term Planning Fund ‐ 280 ……………………………………………………………………………………………………………205 Summary of Revenues & Expenditures by Object ‐ 280 ‐ Long‐Term Planning Fund ………………………… 207 Long‐Term Planning Fund ‐ 280 Budget Estimates ‐ Revenues ………………………………………………………… 209 Long‐Term Planning Fund ‐ 280 Budget Estimates ‐ Expenditures …………………………………………………… 210 Budget Forecast Long‐Term Planning Fund ‐ 280 ………………………………………………………………………………212 Nutrition Services Fund ‐ 290 ………………………………………………………………………………………………………………213 Summary of Revenues & Expenditures by Object ‐ 290 ‐ Nutrition Services Fund …………………………… 215 Nutrition Services Fund ‐ 290 Budget Estimates ‐ Revenues ………………………………………………………………217 Nutrition Services Fund ‐ 290 Budget Estimates ‐ Expenditures …………………………………………………………218 Budget Forecast Nutrition Services Fund ‐ 290 ………………………………………………………………………………… 221 Debt Service Fund ‐ 300 …………………………………………………….…………………………………………………………………223 Debt Service Overview …………………………...…………………………………………………………………………………………225 Summary of Revenues & Expenditures by Object ‐ 300 ‐ Debt Service ………………………………………………226 Debt Service Fund ‐ 300 Budget Estimates ‐ Revenues ………………………………………………………………………228 Debt Service Fund ‐ 300 Budget Estimates ‐ Expenditures …………………………………………………………………229 Budget Forecast Debt Service Fund ‐300 ……………………………………………………………………………………………230 Capital Projects Fund ‐ 400 …………………………………………………….……………………………………………………………231 Capital Projects Information ………………………………………………………………………………………………………………233 Summary of Revenues & Expenditures by Object ‐ 400 ‐ Capital Projects Fund …………………………………241 Capital Projects Fund ‐ 400 Budget Estimates ‐ Revenues ………………………………………………………………… 243 Capital Projects Fund ‐ 400 Budget Estimates ‐ Expenditures …………………………………………………………… 244 Budget Forecast Capital Projects Fund ‐ 400 ………………………………………………………………………………………248 Insurance Reserve Fund ‐ 611 ………………………………………………………………………………………………………………249 Summary of Revenues & Expenditures by Object ‐ 611 ‐ Insurance Reserve Fund …………………………… 251 BEAVERTON SCHOOL DISTRICT 2018‐19 ADOPTED BUDGET DOCUMENT TABLE OF CONTENTS ‐ Continued