Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 Manchester City Council Report for Resolution Report to: Resources and Governance Scrutiny Committee – 9 November 2017 Subject: Overview Report Report of: Governance and Scrutiny Support Unit Summary This report provides the following information: • Recommendations Monitor • Key Decisions • Work programme • Items for information Recommendation The Committee is invited to discuss the information provided and agree any changes to the work programme that are necessary. Contact Officer: Mike Williamson Team Leader- Scrutiny Support 0161 234 3071 [email protected] Wards Affected: All Background documents (available for public inspection): The following documents disclose important facts on which the report is based and have been relied upon in preparing the report. Copies of the background documents are available up to 4 years after the date of the meeting. If you would like a copy please contact one of the contact officers above. None Item 10 – Page 1 Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 1. Monitoring Previous Recommendations This section of the report contains recommendations made by the Committee and responses to them indicating whether the recommendation will be implemented, and if it will be, how this will be done. Items highlighted in grey have been actioned and will be removed from future reports. Date Item Recommendation Action Contact Officer 2 February RGSC/17/13 To request that a full A response to this recommendation has been Jen Green 2017 Budget Reports evaluation be carried out of produced. At time of publication the response Head of 2017-2020 the budget proposals, was still to be cleared by the Executive Strategic including consideration of Member. Communications how the public consultation process could be improved further in future years To also request that the Head A response to this recommendation has been of Strategic Communications, produced. At time of publication the response in line with the ‘Our was still to be cleared by the Executive Manchester’ approach Member. explore how residents understanding of the Council could be improved and the Council made more accessible through the use of social media, videos and new technologies Item 10 – Page 2 Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 2 RGSC/17/19 That Members of the Since the Resources and Governance Scrutiny Sara Todd, March Manchester Committee receive a copy of meeting earlier this year at which the Deputy Chief 2017 Town Hall and the MoU with the Manchester Manchester Cavaille- Coll Organ Foundation Exec (Growth & Albert Square: Cavaillé-Coll Organ representatives attended to explain their Neighbourhood ‘Our Town Hall’ Foundation once it is agreed. aspirations for restoration of the organ in the Great Hall we have further developed our partnership. We had intended to adopt a formal Memorandum of Understanding which we agreed to share with Members of this Committee. However the progress made in discussions with the Foundation has led us to adopt a more informal approach to working together. We have agreed that, prior to fundraising beginning in earnest we will instead agree a simple Heads of Terms, the principles of which are as follows: These shared objectives are on the basis of the overall agreement that the Charity raise the funds for the instrument's restoration, with our advice and assistance, and MCC procure the works. MCC will be responsible for removal and storage of the Organ prior to restoration. 1. Torestoretheorgan intheGreatHall, using its 1893 specification as a building block, for the organ to function as a unique example of the work of Aristide Cavaillé-Coll. Item 10 – Page 3 Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 2. Toensurethebestorganbuilderis appointed to work on this project, on the grounds of international standing, financial stability, specialist knowledge, experience (successful execution of a previous Cavaillé- Coll restoration), capacity, value for money, social value and risk reduction. 3. To preserve the instrument in perpetuity for the people of Manchester and future generations of students and music-lovers throughout Greater Manchester and beyond. 4. Through the project, to affect a knowledge and skills transfer, through execution of the organ renovation project, from the Prime Organ Contractor to Manchester- based resources, which may take the form of apprenticeship(s) or other similar scheme. 5. Toreinstate theGreatHallasapublic venue for organ concerts and chamber music, alongside use of the organ for weddings, civic functions and other events. 6. To forge a working partnership between MCCOF and MCC, focussed on outreach activities, identifying opportunities to promote both the Great Hall and Organ, post renovation. Item 10 – Page 4 Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 7. To develop an Operating Agreement, based on an agreed model for future use of the organ. 8. To agree and sign-off a Charter of Care post renovation, ensuring that the organ does not become subject to wilful misuse, environmental damage or neglect. 2 RGSC/17/20 To request Manchester Officers are to make the request to the Chief Pat Bartoli March Manchester Central share its business Executive of Manchester Central and will be Head of City 2017 Central plan with the Committee later reported back once received. Centre Growth in the year, and to agree to and respect the commercial Regeneration confidentiality of that business plan if the company agrees. 22 June RGSC/17/33 To request that the City A response to this recommendation has been Liz Treacy 2017 Belle Vue Aces Solicitor provides further requested and will be reported back once City Solicitor information to the Chair of the received. Committee in respect of the Eddie Smith Council's legal position. A update report is scheduled for Decembers Strategic meeting Director – Development 20 July RGSC/17/37 To request that the City A response to this recommendation has been Carol Culley 2017 Council Tax Treasurer, Head of Revenue requested and will be reported back once City Treasurer Support Scheme and Benefits and the received. – Treatment of Executive Member for Julie Price payments from Finance and Human Head of the We Love Resources investigate Revenues, Item 10 – Page 5 Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 Manchester whether there is a suitable benefits and Emergency Fund mechanism that the Council Shared Services and London could use to inform other Emergency Trust local authorities of residents who were living in their areas that were in receipt either payment. 20 July RGSC/17/38 To request that the Head of A response to this recommendation has been Julie Roscoe 2017 Section 106 Planning, Building Control requested and will be reported back once Head of Annual and Licensing circulates to all received. Planning, Monitoring report Members the information on Building Control 2016/17 S106 contributions on a ward and Licensing by ward basis and that this information includes details of when S106 agreements are made, when S106 contributions are received, and when S106 contributions required spending by To request that the Head of A response to this recommendation has been Julie Roscoe Planning, Building Control requested and will be reported back once Head of and Licensing provides a received. Planning, briefing paper to members of Building Control the Committee on the and Licensing implications of the GM Mayor introducing a Strategic Infrastructure tariff and what effect this would have on the city. Item 10 – Page 6 Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 To request that the Head of A response to this recommendation has been Julie Roscoe Planning, Building Control requested and will be reported back once Head of and Licensing provides received. Planning, members with a break down Building Control on revenues from CIL from and Licensing core cities in order to give a more accurate reflection with Manchester To request that the Head of A response to this recommendation has been Julie Roscoe Planning, Building Control requested and will be reported back once Head of and Licensing in consultation received. Planning, with the Scrutiny Team Building Control Leader arrange a training and Licensing session on S106 agreements for all members of the Council. 7 RGSC/17/44 To request that Officers This information will be circulated to Committee Julie Price September Revenue and provide Members with Members when available Head of 2017 Benefits Annual information as to the reason Revenues, Report in the reduction of benefits and Discretionary Housing Shared Services Payments to claimants with new born babies; To request that Officers A response to this recommendation has been Julie Price pursue active conversations requested and will be reported back once Head of with the Universities to received Revenues, promote the responsibility of benefits and students to apply for Shared Services exemptions from Council Tax Item 10 – Page 7 Manchester City Council Item 10 Resources and Governance Scrutiny Committee 9 November 2017 and to bring back, as an item of information, what progress has been made on this matter; Councillor To request that the Executive A response to this recommendation has been